Personal Assistant – Hybrid (38k)

Job title:

Personal Assistant – Hybrid (38k)

Company

Vanrath

Job description

VANRATH are excited to be working alongside a leading Global Law Firm and one that holds a prestigious reputation for the recruitment of an Personal Assistant.This is a Monday – Friday (Flexible start and finish times available)This is a Hybrid working position – 3 days at Home & 2 days in the Belfast City Centre office.Permanent position – this is a very rare opportunity with an extremely good companySalaryHigh Salary offered for role + Fantastic Benefits Package & Hybrid Working & Genuinely a Great Place to WorkThe Ideal Person

• Minimum of three years’ experience as a Secretary/PE working in a professional services environment (legal experience is desired).
• Typing speed minimum of 55wpm with 98% accuracy.
• Intermediate to Advanced skill level with Microsoft Office Suite (Outlook, PowerPoint, Excel and Word).
• Proven high level organisational and time management skills with the ability to think ahead, prioritise workload, respond to and manage changing circumstances and work under pressure to meet deadlines.

The Role

• Plan for and deliver high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
• Coordinate and produce accurate H compliant documents and correspondence (including drafting engagement), reports and presentations. Utilise other services as appropriate
• Establish and maintain effective work practices with partners and lawyers to manage the matter life cycle from file opening to closure/archival. This includes adhering to the firm’s conflicts process, managing information barriers, contributing to the effective management of electronic and hard copy content and active legal project management.
• Proactively manage and understand partner and lawyers’ diaries using business knowledge to prioritise commitments. This will include organising appointments, conferences and meetings via multiple methods (videoconferencing, teleconferencing, client office software etc), considering lead and travel times, and coordinating meeting preparation and post-meeting actions.
• Proactively manage all communications both in and out of the partner and lawyers’ office and maintain responsibility for ensuring everything is dealt with in a timely fashion
• Manage the coordination of the billing process including liaising with Revenue, the editing of bills, coordinating write-offs and discounts, collating bills and narratives in their final form as per firm policy and process.

For further information on this vacancy, or any other job in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence via Vanrath.Fantastic service. Chanel was one of the most helpful and communicative people I have ever encountered. I managed to secure a better role and pay increase. I would highly recommend vanrath and their fantastic representatives for anyone looking a new career prospect.I have worked with Vanrath for just under a year now, and I have to say, the people working their are great at what they do. Any problems, questions, or anything else I ever had, they were always very quick to help me with them.I would highly recommend Vanrath. Very quick response to my application. I have been working with Dan, who has been extremely dedicated to finding me a role that was best suited to my future career development. He has kept me up to date with every stage of the process. I am now starting a great role, thanks to Dan who has provided a positive experience in this transition.Working with Mark McAdams was an exceptional experience! He was highly professional, communicative, and genuinely cared about matching me with the right opportunity. Thanks to his efforts, I landed a fantastic job that perfectly aligns with my skills and aspirations. I wholeheartedly recommend Mark to anyone seeking IT opportunities.

Expected salary

£34000 – 39000 per year

Location

Belfast

Job date

Wed, 01 Jan 2025 06:30:51 GMT

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