Personal Assistant/Senior Administrator

About us

The Department of Neuromuscular Diseases is a hub for clinical and research excellence across the spectrum of spinal cord and neuromuscular diseases. Our group of world-leading clinical, genetic and basic science researchers focus their work on understanding the causes and biological mechanisms leading to Neuromuscular Disease and translating this knowledge into developing novel therapeutic solutions that is of direct benefit to neurological disorders such as motor neurone disease, Alzheimer’s disease, and neuromuscular disease.

About the role

We are seeking a Personal Assistant/Senior Administrator to provide Professor Reilly and her team with full personal assistant support, as well as provide a broader administrative support function for the group. This will include taking responsibility for Professor Reilly’s diary management, travel arrangements, CV, and correspondence, and ensuring the smooth and efficient daily running of Professor Reilly’s and the group’s administrative, academic, and research work. You will also provide project management and administrative support for all Professor Reilly’s research grants in close collaboration with the Departmental Administrator and ION/UCL Finance teams ensuring appropriate governance, regulations, and policies are followed.

The role is available immediately and funded for one year in the first instance.

The post is offered part-time at 29.2 hours per week (0.8 Full Time Equivalent). This role is eligible for hybrid working with a minimum of 40% of time on site..

For a full job description and to apply for this role please visit https://www.ucl.ac.uk/work-at-ucl/search-ucl-jobs and search using vacancy reference B02-07932.

About you

You will be educated to A-level or equivalent vocational standard and have substantial administrative experience with proven senior PA experience, including the management of large budgets.

Being a proficient IT user is essential, as are outstanding communication skills, strong problem-solving abilities, and flexibility in your approach to work.

Interest and knowledge of the clinical and research environment as well as experience with database management is desirable.

This role does not meet the eligibility requirements for a Skilled Worker Visa certificate of sponsorship under UK Visas and Immigration legislation. Therefore UCL will not be able to sponsor individuals who require right to work in the UK to carry out this role.

What we offer

Salary is offered in the range £34,499.20 – £41,288 (i.e., 80% of £43,124 – £51,610) per annum including London Allowance.

As well as the exciting opportunities this role presents, we also offer great benefits; visit https://www.ucl.ac.uk/work-at-ucl/reward-and-benefits to find out more.

This appointment is subject to UCL Terms and Conditions of Service for Research and Professional Services Staff.

Our commitment to Equality, Diversity and Inclusion

As London’s Global University, we know diversity fosters creativity and innovation, and we want our community to represent the diversity of the world’s talent. 12% of Institute staff are actively working on EDI initiatives; visit https://www.ucl.ac.uk/ion/equality-diversity-inclusion for more information about what we’re doing. We therefore particularly encourage applications from candidates who are likely to be underrepresented in UCL’s workforce; these include people from Black, Asian and ethnic minority backgrounds, disabled people, LGBTQI+ and gender diverse people in all roles, and women in Grade 9 and 10 roles.

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