Personal Assistant to UKIMEA Regional People Lead

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. 

As a wholly independent organisation, we are owned in trust for the benefit of our employees and their dependants: with no shareholders or external investors we determine our own business priorities and direction. 

Our Business and Corporate Services functions provide a fundamental platform of unyielding support, enabling our firm to operate efficiently whilst collaborating with our clients on ambitious projects that will set new industry standards.

Watch this short clip to discover how Arup are shaping a better world and how you could be a part of it! 

The Opportunity

An exciting opportunity has arisen for an experienced PA to provide meaningful and proactive support to Arup’s UKIMEA Regional People Lead. This significant role requires initiative, individual awareness and influencing skills jointly with excellent communication, planning and organisational capabilities. This role requires a prominent level of confidentiality due to the sometime sensitive nature of the projects you will be supporting.

The role will include high level diary and email management. Working in partnership with the Business Services Partners (BSP’s), , will require you to be organised, proactive and influential whilst working in a calm and approachable way.

You will make an impact in this role by planning and organising the activities on behalf of the Regional People Lead, understanding the business priorities to manage the diary ensuring effective and efficient use of time. Helping juggle priorities, working independently, predicting, and making decisions to prevent conflicting scenarios. Taking notes at meetings as required, tracking actions, and managing through to completion.

You will be accountable for assisting with recruitment as required, working with our internal resourcing team to schedule interviews with candidates, always adhering to data privacy rules

Is this role right for you?

We are looking for people who:

• Possess previous experience at an executive level and a proven record of excellent PA skills
• Be an excellent communicator and influencer with the ability to form networks at all levels and influence effectively
• Have superb organisational and administration skills, including minutes.
• Have proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• Have a knowledge of standard office administrative practices and procedures

Qualifications: 

• Level 4/5 administrative qualification would be preferable

Not ready to apply just yet, or have a few questions? Contact Elisa Luchmun at [email protected], Please note, to ensure we remain GDPR compliant do not send your CV directly to us via this email.

What we offer you

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.

We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

We are committed to making our recruitment process and workplaces accessible to all candidates. Please contact Elisa Luchmun at [email protected] to let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

To understand what to expect next, please visit https://www.arup.com/careers/recruitment-process/

Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Recruitment Agencies – We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.

Closing Date: 26th February

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