Print & Mailroom Assistant

Description & Requirements

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About Xerox Holdings Corporation

For more than 100 years, Xerox has continually redefined the workplace experience. Harnessing our leadership position in office and production print technology, we’ve expanded into software and services to sustainably power today’s workforce. From the office to industrial environments, our differentiated business solutions and financial services are designed to make every day work better for clients — no matter where that work is being done. Today, Xerox scientists and engineers are continuing our legacy of innovation with disruptive technologies in digital transformation, augmented reality, robotic process automation, additive manufacturing, Industrial Internet of Things and cleantech. Learn more at www.xerox.com and explore our commitment to diversity and inclusion.

OVERVIEW: 

As a Print & Mailroom Assistant, you will be responsible for efficiently managing incoming and outgoing mail, packages, and other forms of correspondence within an organization. Your role is crucial in maintaining smooth operations and ensuring timely delivery. Let’s delve into the details:

PRIMARY RESPONSIBILITIES:

Receiving and Sorting – 

• Receive incoming mail, packages, and deliveries
• Sort and categorize items based on their destination or department

Printing Job – 

• Run print jobs and deliver to end user
• Use various binding techniques as required

Distribution and Delivery – 

• Deliver mail and packages to the appropriate offices, departments, or individuals
• Use mail & print room equipment (such as weighing scales, labeling machines, guillotines, etc) to handle items efficiently

Inventory Management – 

• Maintain inventory levels of office supplies, including boxes, envelopes, and labels
• Stock and replenish copy paper, printer supplies, and other essentials

Record Keeping – 

• Keep accurate records of incoming and outgoing mail
• Assist with tracking outgoing shipments and maintaining logs

Administrative Support – 

• Assist with administrative tasks, including filing, photocopying, and faxing
• Pack and ship items as needed

Customer Service – 

• Provide courteous service to faculty, staff, students, and visitors
• Serve as an informational resource regarding mailroom procedures

QUALIFICIATIONS:

• Familiarity with mail methodology and regulations
• Proficiency in Microsoft Office (Outlook, Word)
• Ability to operate mailroom tracking software
• Physical capability to lift and move packages (up to 25kg)

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