Probate & Estates Clerk

Summary

Under general supervision, answers questions face to face and via telephone; performs data entry; prepares abstracts of judgment and execution; prepares clerk’s records; prepares files for transfer, responsibly processes electronic filing; assist in training and performs related duties as required

Duties and Responsibilities

• All functions currently performed by Court Operations Clerk
• Prepares clerk’s record and monitors its due dates for filing in the 4th Court of Appeals
• Verifies data integrity across systems
• Builds and prepares service of case documents, subpoenas, citations, writs, letters testamentary, guardianships, and etcetera
• Scans legal documents/wills and maintains originals
• Maintains the registry of wills tendered to the court for safekeeping until reclaimed by heir(s)
• Processes and maintains original wills, and processes incoming electronic filings
• Performs cashiering responsibilities
• Assists and acts as a backup to Court Clerks
• Performs other duties as required

Minimum Qualifications

• Graduation from High School or General Education Development (GED) certificate and three (3) years general office experience; or an equivalent combination of education and experience
• Knowledge of legal terminology; knowledge of basic office procedures
• Skill to type 40 words per minute with no more than 7 errors
• Skill in basic mathematical calculations
• Ability to understand and apply appropriate statutes and codes; ability to accurately collect cash; ability to accurately enter data; ability to deal with hostile or irrational individuals; ability to understand and follow verbal and written instructions; ability to operate a personal computer, 10 key-adding machine, typewriter and basic office equipment; ability to establish and maintain effective working relationships with co-workers, other County employees, attorneys, outside organizations and the general public
• Acts in the name of the County Clerk and shall perform all official acts as may be lawfully done and performed by such Clerk in person, pursuant to Section 82.005(c) of the Texas Local Government Code
• Must be bondable
• Must have legible penmanship
• Must secure and maintain a favorable background investigation and clearance
• Must clear a pre-employment physical and a pre-employment drug screen test
• May be required to work more than 40 hours during the workweek

Working Environment and Physical Demands:

• Constantly working in indoor conditions
• Occasionally moves items weighing up to 40 pounds
• Occasionally moves about the office
• Frequently communicates with others; must be able to exchange accurate information
• Constantly operates a computer and other office productivity machinery
• Positions self to perform essential functions
• Must be able to remain in a stationary position

Supplemental Information

Workstations with internet access are available, if needed, to view job postings and apply online at 211 S Flores, San Antonio, TX 78204, 8am – 5pm, Monday through Friday. Phone: 210-335-2545. 

EQUAL OPPORTUNITY EMPLOYER

Bexar County is an Equal Opportunity Employer and committed to Workplace Diversity.

We are committed to providing equal opportunity for protected veterans and individuals with disabilities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

For more detailed information, please click on the following link to view Benefits offered by Bexar County:

https://www.bexar.org/1368/Employee-Benefits

NOTE: Part-Time and Temporary positions are not eligible for Bexar County Benefits.

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