Job Title: Procurement Assistant
Type of Contract: Fixed-Term, G5
Duration: 1 year renewable (upon confirmation of the probationary period)
Duty Station: Antananarivo / Madagascar
Vacancy Number: Three (03) positions
Date of Publication: January 24, 2025
Deadline for Application: February 09, 2025
ORGANIZATIONAL CONTEXT
This position is based in Antananarivo and reports to the Head of Procurement.
THE ROLE
To perform and apply appropriate processes, procedures and policies that support the efficient and effective procurement services.
KEY ACCOUNTABILITIES(not all-inclusive, nor exhaustive):
1. Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
2. Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
3. Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
4. Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
5. Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
6. Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
7. Research, collect and analyse data in order to produce reports to enable informed decision-making by Procurement Officers, and consistency of information presented to stakeholders.
8. Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
9. Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
10. Supervise the work of support staff, providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
11. Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis
QUALIFICATIONS AND EXPERIENCE:
Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
Experience: At least five (05) years of progressively responsible work experience in the relative business stream with experience in general administrative work.
Knowledge and Skills:
• Has worked on procurement activities.
• Experience conducting analyses and developing reports.
• Experience working with suppliers or other third party on day-to-day basis.
• Experience using corporate systems to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
• Experience analyzing data (on commodities, funds, etc.) and drafting reports.
• Experience in measuring service providers’ performance against set KPIs.
• Experience in assisting the preparation of contract documentation.
• Experience in providing technical business support in corporate systems.
Language: Fluency (level C) in French and Malagasy language. Intermediate knowledge (level B) of English is also required.
MORE ABOUT YOU: We are seeking motivated individuals to join our dynamic and young team as Procurement Assistant. Successful candidates will play a critical role in supporting procurement activities while upholding our core values of integrity, confidentiality, teamwork, and client orientation. If you are proactive, detail-oriented, and committed to excellence, we encourage you to apply
Deadline of Application: February 09, 2025
How to apply
Internal link: View Job Posting Details – Workday
External link: https://wd3.myworkdaysite.com/recruiting/wfp/job_openings/job/Antananarivo-Madagascar-The-Democratic/Procurement-Assistant-G5–Antananarivo-Madagascar_JR109595