Procurement Associate, Consultant

DEADLINE FOR APPLICATIONS

3 December 2024-23:59-GMT-03:00 Brasilia Standard Time (Sao Paulo)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP’s values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

To learn more about WFP, visit our website: https://www.wfp.org and follow us on social media to keep up with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

The Centre is an innovation that seeks to respond government demands for technical support to strengthen their national capacities and knowledge on sustainable school feeding and to support them in the design and management of healthy and sustainable national school feeding and other hunger programmes. For more information, visit https://centrodeexcelencia.org.br/en/.

At WFP Brazil, we are looking for talented professionals to provide coordination, administrative services and research to support the efficient and effective procurement services. As Procurement Associate, you will work under the general supervision of the Centre´s Director and reports directly to the Finance Officer.

Duties and Responsibilities

Accountabilities: Within delegated authority, the Finance and Administration Assistant will be responsible for the following duties:

• Provide operational coordination and administrative services, to support procurement projects and activities, following standard processes and contributing to the effective procurement of goods and services.
• Identify and recommend potential suppliers, and compile data/documents to support the selection of suppliers, ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, and provide support to requisitioners, in order to support the procurement of appropriate goods and services, at lowest cost to WFP.
• Contribute to negotiations with new suppliers on terms and conditions of orders, alongside a senior officer, in order to obtain the best terms and lowest costs for WFP.
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholder, and approve purchases within delegated authority, to enable the swift purchase of goods and services.
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes, to ensure timely and accurate resolution of problems.
• Research, collect and analyse data in order to produce reports to enable informed decision-making and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records, to ensure information is accurate, organised, and available for others to access, and supports reporting requirements.
• Maintain relationships with internal counterparts, to support the alignment of procurement activities with wider programmes and ensure a coherent approach to meeting food assistance needs.
• Support colleagues and stakeholders providing practical advice and guidance, to ensure individual and team objectives are delivered to agreed standards and deadlines.
• Backstop Support Services staff and perform related duties.
• Act as Travel Associate alternate when needed.

Expected Results:

Job holders at this level demonstrate responsibility and initiative to respond independently to queries and problems with only general guidance. There is a requirement to use judgment in dealing with unforeseen problems on a daily basis. Job holders have a level of expertise and knowledge to adapt and contribute to the development of processes in order to continually improve the level of support provided.

All WFP Employees are expected to demonstrate the competencies and standards of behavior aligned with our core values and defined in the WFP LEADERSHIP FRAMEWORK, namely:

• Leading by example with integrity,

• Driving results and delivering on commitments,

• Fostering inclusive and collaborative teamwork,

• Applying strategic thinking,

• Building and maintaining sustainable partnerships.

Minimum qualifications:

Education:

University degree in Administration or related areas or Completion of secondary school education and a post-secondary certificate in the related functional area.

Experience:

• Demonstrated familiarity with locally purchased goods/services.

• Experience conducting supplier research and coordinating with retailers, wholesalers and traders.

• Demonstrated knowledge of procurement processes and linkages with other operations.

• At least 3 years of professional work experience in the field of procurement/supply chain and operational activities.

Knowledge:

• Experience utilizing computers, microsoft package, in special spreadsheets.
• Experience with ERP systems.
• General knowledge of UN system administration/procurement policies, rules, regulations and procedures will be considered an asset.
• CIPS certification is desirable and considered an asset.

Language:

Fluency in both oral and written communication in Portuguese and English.

The candidate must have Brazilian Nationality or be legally authorized to work in the country.

Functional Capabilities

Capability Name and Description of the behavior expected for the proficiency level

Tendering and Contracting – Displays basic understanding of processes to support the contracting/tendering implementation at WFP by collecting necessary information.

Vendor Management – Leverages basic understanding of business needs to define vendor requirements and selection criteria.

Product/Service Intelligence – Appropriately handles products/services based on an understanding of sources, technologies, properties, and public procurement principles/practices.

Systems & Reporting – Demonstrates strong understanding of procurement systems, Corporate operating System and tools to conduct range of analyses and generate reports to drive decision making.

Ethics and Compliance – Maintains accurate records of activities in line with compliance standards to increase ease of response to basic audit queries.

Remuneration package:

For this position, the incumbent is entitled to a gross monthly salary of BRL 10,712.19. The contract includes a co-participative international health insurance plan to the employee and dependents (spouse and children).

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity, and inclusion. Our recruitment process is inclusively crafted to welcome candidates of all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim for an accessible and fair recruitment journey. Should you need any reasonable accommodations or have accessibility concerns, please reach out to us confidentially at [email protected]. Our DEI team is here to ensure your full participation in our recruitment process.

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete, and includes your employment records, academic qualifications, language skills and UN Grade (if applicable).
• Once your profile is completed, please apply, and submit your application.
• Please make sure you upload your professional CV in the English language
• Kindly note the only documents you will need to submit at this time are your CV and Cover Letter
• Additional documents such as passport, recommendation letters, academic certificates, etc. may potentially be requested at a future time
• Please contact us at [email protected] in case you face any challenges with submitting your application
• Only shortlisted candidates will be notified

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.