Production Assistant

Job ID 10097249 Location London, United Kingdom Business The Walt Disney Company (EMEA)

Job Summary:

About the Role & Team

This is a 12 month FTC position based in our Lyceum Theatre office in Central London. You will be expected to provide a high level of production and administrative support for Disney’s self-produced shows. Normal working hours apply but out of hours work will be expected as necessary and can also include evenings and weekends.

What You Will Do

Auditions/Casting/Offers/Contracts

• Assist in securing audition and rehearsal space for new/existing productions in a timely fashion and within budget.
• Liaise with Casting Director and arrange open calls and auditions as required.
• Handling audition logistics – audition space/pianists/SM’s.
• Accurate logging and update on offers.
• Draft, arrange and distribute contracts for cast, crew and orchestra and track full execution of these agreements.
• Creatives/Associates show watch scheduling (re-cast).

Children – Casting and Welfare

• Liaise with Children’s Casting Director/Organiser.
• Draft cast offers and contracts for all children.
• Handle admin for children with each Head Chaperone.
• Regular contact with the children backstage and check-ins with them/chaperone team.
• Close collaboration with tour children’s administrator for all children’s admin/licences/schedules.
• Travel and accommodation for children on tour and as required for London productions.
• Creation of children’s performances schedules and distribution of same to parents/creatives/tech teams and theatre staff as required.
• Chaperone licence not mandatory but valuable for emergencies.

Administrative

• Administrative support for all members of the Production Department.
• Help maintain effective filing systems and other systems for the Disney Production Office.
• Organise and minute regular production meetings and other meetings as required.
• Manage the Company HR, Right to Work, and Immigration records and ensure they are up to date.
• Oversee and update the internal show schedule calendar.
• IT support liaison between Production Office, Show Crew and Disney IT.
• Produce and distribute schedules, employee starter forms and welcome packs for all new production cast, musicians, and staff Maintain and distribute a UK One Liner of key dates and events on all productions.
• Attend and minute appraisal, disciplinary, and grievance meetings as required.

Travel and Accommodation

• Manage and complete travel itineraries, accommodation and travel for all cast, creative and production staff in the UK and Internationally.
• Work closely with US contacts – book all travels for visiting creatives and VIPs.
• Book majority of travel for crew load in/load outs on the tour (with technical assistant).
• Book majority of travel and hotels for the children on tour.
• Compile and send out travel itineraries.

Production Specific Administration

• Obtain programme biographies and photos from creative team and cast members and liaise with Marketing Dept on the creation of the programme.
• Respond to patron complaints and special requests and track progress of same.
• Produce and distribute schedules, employee starter forms and welcome/touring packs.
• Produce and distribute script and scores with Stage Management and Production Supervisors.
• Liaise with venue(s) for external events/scheduling if required.
• Work with legal team on drafting of vendor, associate, freelancer, and creative agreements.
• Assist production team on the set up and running of any workshops for potential new titles.

Marketing and Events

• Aid with all live, promotional, educational, charitable events, launches and any press activity. Attend as required.

Required Qualifications & Skills

• Experience in a busy administrative role
• Experience of supporting a team, including travel and diary management
• Theatre experience
• Ability to work to tight deadlines in a fast and dynamic environment.
• Attention to detail with an organized approach.
• Strong team player, dealing with staff at all levels in a calm and professional manner
• MS Word, PowerPoint, Excel, Outlook

The Perks

• 25 days annual leave
• Private medical insurance & dental care
• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
• Excellent parental and guardian leave
• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives.

About The Walt Disney Company (EMEA):

Disney EMEA aims to drive growth, innovation and brand affinity across an extremely diverse collection of countries with a team of over 6,000 employees operating in 59 markets with offices in 29 countries.

About The Walt Disney Company:

The Walt Disney Company, together with its subsidiaries and affiliates, is a leading diversified international family entertainment and media enterprise that includes three core business segments: Disney Entertainment, ESPN, and Disney Experiences. From humble beginnings as a cartoon studio in the 1920s to its preeminent name in the entertainment industry today, Disney proudly continues its legacy of creating world-class stories and experiences for every member of the family. Disney’s stories, characters and experiences reach consumers and guests from every corner of the globe. With operations in more than 40 countries, our employees and cast members work together to create entertainment experiences that are both universally and locally cherished.

This position is with The Walt Disney Company Limited, which is part of a business we call The Walt Disney Company (EMEA).

The Walt Disney Company Limited is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

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