Production Co-ordinator

ABOUT BBC STUDIOS

BBC Studios is a world-renowned content studio and channels & streaming business, powered by British creativity, with a reach that touches audiences in every corner of the globe. 

We work with outstanding creative talent who are responsible for platform-defining shows from Strictly Come Dancing to Bluey, Prehistoric Planet to Planet Earth III.

The range and quality of our content is unsurpassed, creating critical and commercial successes and global phenomena. 

From BAFTAs to RTS Awards, BBC Studios is Britain’s most awarded production company and the only producer with three of the top ten shows on IMDB; we’re the home of bbc.com, the widest-read English language news website in the world; and the UK’s largest distributor of British content.

THE ROLE

The Production Co-ordinator is responsible for managing and co-ordinating the production of core promotional assets for the EMEA Creative team. They will manage an individual or a number of feeds co-ordinating the production of new promos, campaigns, reversions, navigation, social and digital assets and branding elements. 

Day to Day 

• Attend the monthly make list, production, kick off and scheduling meetings, ensuring that information is accurately communicated and managed through post production.
• Generate relevant documents for the production process (e.g. Live Status Doc).
• Lead weekly core Production meetings.
• Secure appropriate resources for promotions.
• Manage the flow of information as to what is a reversion versus new commission.
• Plan timelines and manage all post-production sessions across the allocated feed for new promos, reversions and navigation items ensuring all relevant content is ordered and ingested. This includes managing the localisation process.
• Ensure that post production staff and external agencies receive all relevant material and that any changes to schedules are communicated.
• Ensure that the commissioned monthly promos are produced and that any schedule changes are made.
• Ensure all work is technically and content compliant, working closely with the BBC compliance team.
• Establish and maintain effective working relations with a wide range of internal and external stakeholders to ensure that all key departments are kept informed of production activity.
• Update monthly cost reports with accurate spend information and produce production budgets for complex non-core work.
• Develop and maintain office and administrative systems including ensure the organisation of the shared drive, ensuring all material received is filed correctly and that creative/freelancers label their projects and save scripts correctly.
• Manage timely delivery to Playout flagging any concerns with late delivery to the relevant parties.

WHAT DOES IT TAKE?

Key Criteria

• Experience of working as a Team Assistant, Production assistant or Production Co-ordinator within a Creative department.
• Experience of booking audio and edit suites / talent/ filming crew.
• Familiarity with broadcast standard equipment and post production procedures.
• Ability to prioritise a conflicting workload efficiently whilst maintaining accuracy and attention to detail when working to deadlines.
• Experience of maintaining office systems and following administrative procedures, and of devising new systems where appropriate.

Desirable

• Ability to assess risk.
• Experience of maintaining and updating budgets.
• Ability to use proficiently a range of software packages including Word, Excel and Outlook, the aptitude to learn new software packages where required.
• The ability to handle confidential information with tact and sensitivity.
• Interpersonal and communication skills sufficient to establish and maintain effective working relations with a wide range of internal and external contacts.
• Ability to work independently and as an integral part of a team.
• Resilience and stamina to sustain performance when under pressure from a high volume of work and conflicting priorities.
• Flexible and innovative approach.
• An interest in and enthusiasm for the work of BBC Channels.

LIFE AT BBC STUDIOS

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background. More information on our D&I plan can be found here. 

BBC Studios puts sustainability at the heart of everything we do both onscreen and offscreen, including delivering against the BBC Group’s science-based Net Zero targets. More information on sustainability at BBC Studios can be found here.

WHAT WILL YOU GAIN FROM WORKING AT BBC STUDIOS?

• We offer a competitive salary package
• Flexible 35-hour working week for work-life balance
• 26 days holiday (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days
• A defined pension scheme and discounted dental, health care, gym and much more
• Excellent career progression – access to courses, webinars, workshops and the opportunity to work in different areas of the organisation

PACKAGE DESCRIPTION

Job Reference: 18203

Band: C

Salary: If a range is being advertised: £25,500 – £30,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

Contract type: Permanent Role 

Location: Office Base – London (Television Centre). This is a hybrid role and the successful candidate will balance office working with home working.

NEXT STEPS

We appreciate your interest in this position and understand how important this opportunity is to you. Due to the high volume of interest we may need to close the application period earlier than anticipated. This step is necessary to ensure we can provide a high level of attention and service to all applicants. Thank you for your understanding. 

We are proud to share that we are a Level 2 Disability Confident Employer and if you require any reasonable adjustments in order to apply please contact us on reasonable.adjustments@bbc.co.uk

ABOUT BBC STUDIOS

BBC Studios is a world-renowned content studio and channels & streaming business, powered by British creativity, with a reach that touches audiences in every corner of the globe. 

We work with outstanding creative talent who are responsible for platform-defining shows from Strictly Come Dancing to Bluey, Prehistoric Planet to Planet Earth III.

The range and quality of our content is unsurpassed, creating critical and commercial successes and global phenomena. 

From BAFTAs to RTS Awards, BBC Studios is Britain’s most awarded production company and the only producer with three of the top ten shows on IMDB; we’re the home of bbc.com, the widest-read English language news website in the world; and the UK’s largest distributor of British content.

THE ROLE

The Production Co-ordinator is responsible for managing and co-ordinating the production of core promotional assets for the EMEA Creative team. They will manage an individual or a number of feeds co-ordinating the production of new promos, campaigns, reversions, navigation, social and digital assets and branding elements. 

Day to Day 

• Attend the monthly make list, production, kick off and scheduling meetings, ensuring that information is accurately communicated and managed through post production.
• Generate relevant documents for the production process (e.g. Live Status Doc).
• Lead weekly core Production meetings.
• Secure appropriate resources for promotions.
• Manage the flow of information as to what is a reversion versus new commission.
• Plan timelines and manage all post-production sessions across the allocated feed for new promos, reversions and navigation items ensuring all relevant content is ordered and ingested. This includes managing the localisation process.
• Ensure that post production staff and external agencies receive all relevant material and that any changes to schedules are communicated.
• Ensure that the commissioned monthly promos are produced and that any schedule changes are made.
• Ensure all work is technically and content compliant, working closely with the BBC compliance team.
• Establish and maintain effective working relations with a wide range of internal and external stakeholders to ensure that all key departments are kept informed of production activity.
• Update monthly cost reports with accurate spend information and produce production budgets for complex non-core work.
• Develop and maintain office and administrative systems including ensure the organisation of the shared drive, ensuring all material received is filed correctly and that creative/freelancers label their projects and save scripts correctly.
• Manage timely delivery to Playout flagging any concerns with late delivery to the relevant parties.

WHAT DOES IT TAKE?

Key Criteria

• Experience of working as a Team Assistant, Production assistant or Production Co-ordinator within a Creative department.
• Experience of booking audio and edit suites / talent/ filming crew.
• Familiarity with broadcast standard equipment and post production procedures.
• Ability to prioritise a conflicting workload efficiently whilst maintaining accuracy and attention to detail when working to deadlines.
• Experience of maintaining office systems and following administrative procedures, and of devising new systems where appropriate.

Desirable

• Ability to assess risk.
• Experience of maintaining and updating budgets.
• Ability to use proficiently a range of software packages including Word, Excel and Outlook, the aptitude to learn new software packages where required.
• The ability to handle confidential information with tact and sensitivity.
• Interpersonal and communication skills sufficient to establish and maintain effective working relations with a wide range of internal and external contacts.
• Ability to work independently and as an integral part of a team.
• Resilience and stamina to sustain performance when under pressure from a high volume of work and conflicting priorities.
• Flexible and innovative approach.
• An interest in and enthusiasm for the work of BBC Channels.

LIFE AT BBC STUDIOS

We don’t focus simply on what we do – we also care how we do it. Our values and the way we behave are important to us. Please make sure you’ve read about our values and behaviours here.

The BBC is committed to building a culturally diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from individuals, regardless of their background. More information on our D&I plan can be found here. 

BBC Studios puts sustainability at the heart of everything we do both onscreen and offscreen, including delivering against the BBC Group’s science-based Net Zero targets. More information on sustainability at BBC Studios can be found here.

WHAT WILL YOU GAIN FROM WORKING AT BBC STUDIOS?

• We offer a competitive salary package
• Flexible 35-hour working week for work-life balance
• 26 days holiday (plus an additional day which is a Corporation Day) with the option to buy an extra 5 days
• A defined pension scheme and discounted dental, health care, gym and much more
• Excellent career progression – access to courses, webinars, workshops and the opportunity to work in different areas of the organisation

PACKAGE DESCRIPTION

Job Reference: 18203

Band: C

Salary: If a range is being advertised: £25,500 – £30,000 depending on relevant skills, knowledge and experience. The expected salary range for this role reflects internal benchmarking and external market insights.

Contract type: Permanent Role 

Location: Office Base – London (Television Centre). This is a hybrid role and the successful candidate will balance office working with home working.

NEXT STEPS

We appreciate your interest in this position and understand how important this opportunity is to you. Due to the high volume of interest we may need to close the application period earlier than anticipated. This step is necessary to ensure we can provide a high level of attention and service to all applicants. Thank you for your understanding. 

We are proud to share that we are a Level 2 Disability Confident Employer and if you require any reasonable adjustments in order to apply please contact us on reasonable.adjustments@bbc.co.uk

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