Production Secretary

Production Secretary – ITV Sport

Studios 

12 Fixed term position 

White City, London

Hiring range: £27,000 – £29,000

For more information please email TalkingCareers@itv.com

Your work matters to millions.

Shaping culture is in the DNA of ITV. So, it’s not surprising that you’ll find us in every home in the UK, our productions are famous all over the world and we’re at the forefront of the digital streaming revolution. 

When you join us, you enter a fun working environment. With opportunities to learn, to grow and make a real difference. Small enough that your impact’s felt in the business, but big enough that your impact reaches millions of people. 

Come develop your skills, change TV and the course of your career. Don’t just watch it. Be part of it. Join ITV.

Your impact sends ripples.

The role

To provide administrative support to the Sport Production Team and help facilitate the smooth running of the department output.

Key responsibilities

Supporting Production where required including:

• Liaise with talent and crew on the phone or email
• Manage, update and maintain google docs
• Provide administrative support to your team, such as ordering paper
• Raise purchase orders and raise FreeCon contracts for programmes
• Arrange parking and update security for crew and visitors as and when needed
• Book taxis when required
• Book meeting rooms
• Assist Production Coordinators with various work loads and step up for holiday Cover
• Prepare call sheet templates and help complete sections as advised
• Book catering, medical cover and update booking documents
• Assist with Location shoot bookings, work out catering numbers. Liaise with
• facility suppliers
• Organise and book travel and hotels for talent and crew including location shoot

Shared team responsibilities

• To learn and develop new skills as required to enable you to carry out any tasks which are reasonably requested of you, and for which you have received appropriate informal or formal training; pro-actively finding ways to promote and sustain a multi-skilled approach.
• To ensure the operation makes the best use of available resources within budget ensuring all operations adheres to all relevant ITV guidelines. To understand and act upon ITV’s Health & Safety and Risk Assessment policies.
• To work closely and respectfully with all members of the editorial, production and presenting teams, both locally and in the wider ITV family, to implement the overall editorial strategy, ensuring ITV values are embraced.

Skills you’ll need (minimum criteria)

• An appreciation and passion for sports in keeping with ITV Sport’s high production values and standards
• Excellent time keeping, organisational and administrative skills
• Be able to prioritise and work to deadlines
• First-rate communication skills – dealing with people at all levels
• IT literate
• With a demanding workload, you will need to work quickly and efficiently at all times.
• You will have a confident, calm and friendly telephone manner with the ability to use your initiative and knowledge to deal with sometimes complex questions and issues as they occur
• You will be able to demonstrate accuracy and attention to detail in everything you do, even when working under pressure or to a deadline.

Other things we’re looking for (key criteria)

• Friendly and positive can-do attitude to all tasks
• Ability to use own initiative and solve problems quickly
• Adaptable team player
• Work with discretion and respect our requirement for utmost confidentiality
• Previous production secretary experience is desirable
• A desire to progress within the production team is desirable

ITV is for everyone.

ITV strongly encourages applications for this role from Deaf, Disabled and/or Neurodivergent people. As a Disability Confident Leader, if you meet the minimum criteria for a role and you have declared that you are disabled, we’ll guarantee to take you to the next stage* (minimum criteria above).

We’re happy to discuss any support/personalisation you may need during our application and selection process as part of our reasonable adjustments. Drop us a line if you require anything at talkingcareers@itv.com. 

Find out more about applying with a disability.

• There may be a few exceptions where we are not able to take all eligible candidates to the next stage due to the volume of applications.

Because those who make an impact deserve to be rewarded for it.

ITV offers some great rewards and benefits including:

• Flexible working with a range of options
• Generous holiday allowance, plus you can buy more
• Annual bonus opportunity
• Competitive pension contribution
• Save as you earn – with an opportunity to buy ITV shares
• Wellbeing and volunteering days plus a wide range of opportunities to help you live a balanced and healthy life

More about our benefits 

Please note, on occasion we may receive a very large volume of applications which means applications for a role may close earlier than the referenced closing date. We’d encourage you to apply as soon as possible if interested.

Closing date 25th August 2024

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