Program Administrator 2 (Health Information Management Director)

Program Administrator 2 (Health Information Management Director) (250008BA)

Organization

: Behavioral Health – Northwest Ohio Behavioral Healthcare

Agency Contact Name and Information: Donita 419-381-1881

Unposting Date

: Nov 8, 2025, 4:59:00 AM

Work Location

:

Northwest Ohio Psych Hosp

930 South Detroit Avenue

Toledo 43614-2701

Primary Location

: United States of America-OHIO-Lucas County-Toledo

Compensation: $32.35

Schedule

: Full-time

Work Hours: 8am – 4:30 pm

Classified Indicator: Classified

Union: Exempt from Union

Primary Job Skill

: Program Management

Technical Skills: Medical Charting, Claims Examination

Professional Skills: Problem Solving

Agency Overview

PROGRAM ADMINISTRATOR 2

(HEALTH INFORMATION MANAGEMENT DIRECTOR)

Who we are:

At the Ohio Department of Behavioral Health (DBH), we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders.

We proudly employ over 2,800 dedicated employees across our six inpatient behavioral health hospitals, Ohio Pharmacy Services, Ohio’s prison systems, and the central office located in the James A. Rhodes State Office Tower in Columbus, Ohio.

DBH Values:

• Service-Oriented (Person Centered, Solution Oriented, Customer Service Focused)
• Collaborative (Approachable, Reasonable, Transparent)
• Value Driven
• Innovative (Yes Before No)
• Strong Sense of Urgency

Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well, get well, and stay well. Join our collaborative, service-oriented environment, where you will be respected and valued.

The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace, committed to supporting the health and well-being of all employees, including those in recovery. We foster an inclusive, stigma-free environment where individuals impacted by mental health and substance use challenges are valued, supported, and empowered to thrive. Our workplace culture promotes wellness, second-chance hiring, and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect, both in the community and within our own team.

Job Description

What you’ll do at DBH:

• Supervise Health Information and Reimbursement Departments and Staff
• Manage collection, coding and reporting of billable services, as well as non-billable services

(through electronic health record)

• Ensure hospital reimbursement process is timely and accurate
• Oversee Release of Information and HIPAA compliance activities
• Ensure and monitor compliance with NOBH/OMHAS policies and Joint Commission/CMS standards related

to health information management

• Compile and report information on Health Information/Reimbursement Department performance

to Performance Improvement Director, noting any concerns and making recommendations for improvement

• Aid in performance improvement projects/requests related to health information management
• Participate in medical records chart audits
• Staff education, orientation and annual, regarding health information

This is an hourly position and is exempt from the bargaining units, with a pay range of #12 on the E1 Exempt Pay Range Schedule. Normal working hours are Monday through Friday, 8:00am to 4:30pm. This position is located within our Northwest Behavioral Healthcare CampusNorthwest Behavioral Healthcare Campus at 930 South Detroit Avenue, Toledo, Ohio 43614930 South Detroit Avenue, Toledo, Ohio 43614.

Unless required by any applicable union contract and/or requirements of the Ohio Revised Code, the selected candidate will begin at Step 1 of the pay range schedule listed above, with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

Why Work for the State of Ohio

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems (such as OPERS, STRS, SERS, and HPRS) & Optional Deferred Compensation (Ohio Deferred Compensation)
• Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Position Qualifications:

4 yrs. trg. or 4 yrs. exp. in business administration management science or public administration.

• Or completion of undergraduate core program in business administration, management science or public administration; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position.
• Or completion of undergraduate core program in academic field commensurate with program area to be assigned per approved Position Description on file; 2 yrs. trg. or 2 yrs. exp. in supervisory, administrative &/or managerial position or staff position involving planning, research &/or policy/procedure development.
• Or 1 yr. exp. as Program Administrator 1, 63122.
• Or equivalent of Minimum Class Qualifications For Employment noted above
• Applications of those who meet the minimum qualifications will be further evaluated against the following criteria:

Preferred Qualifications:

• Registered Health Information Technician or Register Health Information Administrator
• Certified Coding Specialist
• Experience with CPT, Joint Commission, CMS, and Insurance Payer guidelines
• Experience with Utilization Management and Revenue Cycle Management Processes
• Job Skills: Program Management

Technical Skills: Medical Charting, Claims Examination

Professional Skills: Problem Solving

Supplemental Information

Application Procedures:

To be considered for this position, you must apply online through this posting website (careers.ohio.gov). We no longer accept paper applications. When completing your online Ohio Civil Service Application, be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications, experience, education, and training in the job selection process if there is no evidence provided on your application. In addition, “see resume” is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (careers.ohio.gov). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.

Background Check Notice:

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

Rule 5122-7-21, “Background check on applicants,” outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health.

If you require reasonable accommodation for the application process, assessment &/or interview, please contact Andrew Seifert, EEO/ADA Administrator at [email protected] or 614-466-8884.

ADA Statement

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services, activities, programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Drug-Free Workplace

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note, this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39), and as outlined in the posting.

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