Program Administrator – Center for Bioethics & Health Law (CBHL)

Program Administrator – Center for Bioethics & Health Law (CBHL)

Center for Bioethics & Health Law – Pennsylvania-Pittsburgh – (25001137)

Job Duties: Provides direct services to customers. Interacts with and represents the CBHL to media, other bioethics centers nationally, other University units, as well as faculty, staff & students. Establishes uniform correspondence procedures & practices. Oversees internal & external communications & marketing, including email and web presence, & is responsible for responding to inquiries directly & referring other inquires to the appropriate personnel. Prepares monthly & annual budget reports. Oversees multiple types of accounts. Responsible for monitoring monthly expenses, overall budgets, & internal reporting. Serves as staff liaison to the Health Sciences for all ethics activities, including organization of ethics education activities. Supervises staff scheduling of clinical ethics training sessions & courses. Serves as staff liaison to relevant Schools in which CBHL-administered degrees and credentials are offered. Supervises staff managing day-to-day curricular and student-related activities of degree & credential programs. Responsible for all organizational and budgetary components of CBHL continuing education activities, including oversight of scheduling & organization of events. Oversees event marketing & promotion. Responsible for applications to the CCEHS and other accreditation bodies to obtain continuing education credits for all sponsored programs. 

Administrative Support: · Identifies administrative & organizational priorities · Provides administrative support to the CBHL Director · Oversees & supervises one staff member· Develops processes & procedures to ensure smooth operation · Assists in the development of program schedules, meetings, agendas, & visitor schedules · Attends program & administrative meetings with and on behalf of the CBHL Director

Budgeting: · Prepares annual CBHL budget in consultation with the Director · Executes budgetary priorities · Monitors budget levels, analyzes expenditures, & validates invoices for payment for CBHL accounts · Prepares monthly budget level report & reviews with Director monthly · Initiates transfers with other departments · Monitors & processes other budgetary items · Reconciles Tcard expenses & approves expense reports · Processes year end expenses & monitors year end budget

Payroll: · Reviewing & approving weekly timecards · Hiring & oversight of staff, including serving as the primary CBHL contact with Pitt HR & senior staff of the Health Sciences · Scheduling, monitoring, & timely submission of annual performance reviews with the Director.

Marketing: · Assists the Director in marketing programs & events. · Requests & collects information for the CBHL annual report. · Drafts the annual report of the CBHL & works with the Director in preparing & distributing the final annual report.

Supervision: · Supervises one staff member · Supervises staff managing degree & credential programs, continuing education, & clinical ethics education

Additional Administrative tasks and skills: · Composes correspondence on behalf of the Director & the CBHL · Distributes regular communications to CBHL faculty, affiliates, & students · Serves as the CBHL staff liaison with the School of Law · Monitors the CBHL monthly tickler system. · Must be able to multitask & prioritize assignments · Must communicate effectively orally & in writing. · Must exercise sound judgment & have good organizational skills. 

Job Summary

Performs all administrative and operational functions of a program. Coordinates all program events and personnel and provides services directly to customers. Develops and implements program policies and procedures. Performs budgetary functions and oversees media communications, website updates, and newsletters.

Essential Functions The incumbent for this position will perform all administrative and operational functions including budgetary responsibilities for the CBHL, including its degree and continuing education programs; assist Director with administrative tasks; supervise one staff member; develop and implement policies and procedures; and oversee the day-to-day operations of the CBHL.

Level of Autonomy: Exercises discretion and independent judgment in significant matters. Consults with CBHL Director, but initiates and executes management tasks and fiscal responsibilities, and initiates internal and external communications.

Complexity, Accountability and Scope: Advanced problem solving skills are required. Knowledge of University policies and procedures is required.

Management Responsibilities: Supervision of one staff member on a daily basis is required. Assists this staff member with various tasks when needed, including expense reporting, event budgeting, and other related tasks.

Amount of Supervision Received by the Employee: Requires minimal supervision; most work is expected to be done autonomously. Consults with the CBHL Director, but initiates and executes most responsibilities with substantial independence.

Physical Effort Ability to sit or stand for prolonged periods of time. 

Ability to lift up to twenty five pounds occasionally. 

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category Full-time regular

Job Classification Staff.Program Manager

Job Family Administrative Support

Job Sub-Family Program & Project Management

Campus Pittsburgh

Minimum Education Level Required Bachelor’s Degree

Minimum Years of Experience Required 3

Will this position accept substitution in lieu of education or experience? Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Additional details about Required Licensure/Certification 2 years of experience in an academic support role required. Knowledge of Microsoft, Cognos, Concur, PRISM, Pittworx, GradCAS, Peoplesoft, and Curriculog preferred.

Work Schedule Monday – Friday, 8:30 a.m. – 5:00 p.m.

Work Arrangement Hybrid: Combination of On-Campus and Remote work as determined by the department.

Hiring Range TBD Based Upon Qualifications

Relocation Offered No

Visa Sponsorship Provided No

Background Check For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances Not Applicable

Required Documents Resume

Optional Documents Cover Letter

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