Program Coordinator, Graduate Interdisciplinary

The Program Coordinator (Academic Administrative Professional II) will administratively manage the Graduate Interdisciplinary Program (GIDP) in Applied Mathematics in collaboration with the Chair and Steering Committee. The duties are highly varied with the primary responsibility of the position being to ensure all program goals and objectives are accomplished. This includes, but is not limited to: administrative support to the program Chair and Steering Committee, serving as the Graduate Coordinator for all graduate support functions including recruitment, admissions, financial assistance such as budgeting and organizing student financial support, enrollment and degree completion, assisting current students with administrative matters, planning program events, course scheduling and working on program matters/events in collaboration with the GIDP Administration Office. Providing program- and student-related data to the Chair, drafting reports and providing requested data to GIDP Administration, the Graduate College, the Office of Assessment, and other supervisory bodies within the UA.

This position is eligible for a hybrid work schedule at the University of Arizona, combining on-campus and remote work in Arizona.

Outstanding
UA benefits include health, dental, and vision insurance plans; life
insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family
members; retirement plans; access to UA recreation and cultural activities; and more!
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Administrative Responsibilities:
Manage all fiscal matters including operations and recruitment budgets, travel, graduate student support, and purchasing under the direction of the Program Chair and the Graduate Interdisciplinary Programs Administration.
These duties include:

• Coordinate all student financial support, including the process of hiring graduate assistant and associate hiring, and ensuring that students meet program and Graduate College eligibility requirements.
• Budget and plan program events.
• Assist with the preparation of financial reports as necessary.

Academic Advising of Students

• Advise students on Graduate College and program requirements and assist in their course enrollment in collaboration with the Chair, and students’ advisors.
• Coordinate, track, and monitor degree completion progress internally and with Degree Auditors using the GradPath system for each degree-seeking student; advise students on requirements needed for timely program progression and completion.
• Ensure graduate student compliance with Graduate College policies and procedures.
• Work with advisors and Program Chair to assist students.

Coordinate Graduate Recruitment and Admissions

• Answer emails from prospective students and connect them with appropriate faculty.
• Work with Graduate College Admissions to ensure program faculty recruitment committees can access applications for discussions on decisions in UAccess Student.
• Coordinate admissions with Graduate College Admissions specialists.
• Organize recruitment events (prospective travel and scheduling, faculty and student scheduling, on-campus/virtual social events).
• Advise admissions committee on graduate admissions policies and procedures.
• Submit reimbursement claims for catering at meetings.
• Preparation of student offer letters in collaboration with Program Chair, and college business offices.

Program Assessment, Record Keeping, and Planning

• Record keeping of annual program assessment, record keeping of current students and alumni.
• Update the student handbook to reflect changes in UA policy and course requirements in accordance with Graduate College procedures.
• Every seven years, the Program Coordinator will also assist with the preparation of the Academic Program Review self-study report and participate in meetings as necessary.
• The Program Coordinator also schedules Executive Committee meetings and participates in sub-committee meetings to take minutes as necessary.

Course Scheduling

• Work with faculty to make sure the class schedules are accurate each semester and working with Room & Course Scheduling during proper open sessions to correct errors and reserve appropriate rooms for courses.
• Attending annual RCS training for incoming AY modifications in policy and procedures.

Knowledge, Skills, and Abilities

• Organization skills.
• Able to communicate effectively, written and verbal.
• Attention to detail with a high level of accuracy.
• Able to work as a member of a team.
• Proficient in UAccess Student, Analytics, Employee and Financials.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

• Bachelor’s degree or equivalent advanced learning attained through professional level experience required.
• Minimum of 3 years of relevant work experience, or equivalent combination of education and work experience.

• Experience with applicable UA information processing systems (PCard and UAccess) will be considered a strength.