Programme & Administrative Officer

The objectives of the Asia Pacific Centre for Environment and Health in the Western Pacific (ACE) are to: (1) generate scientific information, monitor  trends and analyse evidence for advocacy, programmes, policies and action on health, environment and climate change; (2) assist Member States in developing policies to protect and promote health and well-being by adapting global norms and standards, building capacity and providing technical assistance; and (3) engage with different sectors, relevant international agencies and donors, and stakeholders to accelerate policy and action on climate and health in the Western Pacific Region and beyond.

Duties:

Under the immediate supervision of the Head of Office, ACE, the incumbent is responsible for the following functions:

• Provide information to the Head of Office and other staff at ACE on all aspects of country office operations, interpreting policies, systems, and procedures.
• Supervise administrative staff and deliver the full range of services in budget and finance, human resources, procurement, information communication technologies, security and staff safety, and general administration, in compliance with organizational policies, regulations, and procedures.
• Provide appropriate solutions grounded in policy compliance and geared towards responsiveness to business needs.
• Assist in reviewing, coordinating, and assessing the biennial work plans of ACE including human resources plans.
• Provide analytical inputs for financial and monitoring of implementation of programmes recommending ways to accelerate implementation.
• Provide advice on financial policies and procedures applicable to the office in conformity with WHO established procedures

Education:

Essential:

• Bachelor’s degree (or higher) in finance, management, accountancy, economics, business administration, international development or a relevant health-related field.

Experience

Essential:

• A minimum of two years of relevant work experience in providing administrative and managerial service in an international context, in compliance with related rules and procedures.

Skills:

• Experience with administrative, financial, and management principles, procedures, and policies of large public-sector organizations.
• Knowledge of the principles and practices of administration, programme and project management.
• Knowledge of quality assurance and compliance monitoring.
• Skills in implementing financial budgetary principles.
• Ability to analyse financial and administrative data.
• Ability to engage with government, UN agencies and other development partners.
• Ability to maintain excellent interpersonal working relations.
• Ability to work with competing priorities under pressure.
• Ability to work harmoniously as a member of a team, adapt to diverse educational and cultural backgrounds and maintain a high standard of personal conduct.