Programme Management Office

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Description

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Working with us: UNOPS offers short-and-long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines. Diversity: With over 4,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Responsibilities

• Prepare grant awards requests, draft grant agreements and subsequent amendments, using the approved templates ensuring that all agreements and amendments are constructed and issued in line with UNOPS legal and financial rules and regulations;
• Review grant budgets submitted by implementing partners, verify their consistency with prevailing market rate; assist in discussion/negotiation of costs/fees as required; provide critical feedback to the implementing partners;
• Ensure that reporting requirements are adhered to and liaise closely on any delays or difficulties; Highlight risks and delays to the supervisor as appropriate;
• Review financial reports and inform the programme focal points or the supervisor on the findings;
• Work closely with the Finance Team on changes in the grants values, and update on payment schedules for cash flow planning;
• Review payment requests and ensure payments are processed based upon the grant agreement and agreed payment schedules;
• Communicate with and provide guidance/advice to implementing partners on grant-related and financial matters;
• Resolve routine operational and process issues related to grant management, and refer complex issues to the supervisor with recommendations for courses of action;
• Ensure operational and financial closure of grants in line with requirements;
• Contribute to the coordination and follow up on the audits of Implementing Partners;
• Improve efficiency and effectiveness of processes and procedures wherever possible, reducing burden on partners in line with localization principles;
• Work creatively to find solutions that are acceptable under the UNOPS procedures and well adapted to the reality of partners on the ground and principles of localisation

Education:

• A Master’s degree preferably in Business Administration, Public Administration, Economics, Project Management or related field is required. 
• A Bachelor´s degree in the above fields and two additional years of relevant experience, could be considered in lieu of a Master´s degree.
• Completion of PRINCE 2 Foundation certificate is an advantage.

Work Experience:

• Minimum of 2 years of experience in contracts/grant management and/or project administration and/or project support is required.
• knowledge and experience in contractual, accounting principles and modalities is required.
• Strong computer skills, including the use of Excel spreadsheets is necessary.
• Prior experience with UNOPS is an advantage, particularly in grant management.
• Prior experience in preparing and collaborating with in- and external auditors is an asset.
• Previous experience in the development and humanitarian sector/working with UN, Donors, or NGOs is an advantage.

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