Programs Coordinator – Part-time

Summary

At Miraval, we embrace individuality, forge authentic connections, and offer creative opportunities. We live what we teach and provide tangible examples of how the power of mindfulness can profoundly transform people’s lives.

Our culture is rooted in the notion of balance. A balanced center grounds us. Its harmony inspires us. Balance is more than not falling, or obtaining equal parts of something. It is a process that is organic, evolving, and perpetually moving toward equilibrium.

Your passion, your life, your work – in balance.

Our Robust Benefit Package Includes:

• iAm Days to spend a paid 8 hours experiencing Miraval, twice per year
• Participation in our iFlex work schedule options, which may include 4 day workweeks, remote workdays, and flexible start times**
• Up to $1000 in Wellbeing or Tuition Reimbursement for personal and professional growth
• Health, dental, and vision benefits after only 30 days of employment!*
• Complimentary daily colleague meals
• Competitive wages
• Generous Paid Time Off program
• Retirement Savings Plan with company match*
• Employee stock purchase plan
• Discounted and FREE Hyatt Hotel nights*
• Access to resort facilities (fitness center, spa, and programming)
• Full-Time Colleague Only: Health, dental, and vision benefits, Free Hyatt Hotel nights
• Options available based on department
• Exact benefit package is dependent on employment status

The primary function of the Programs Coordinator is to assist the Director of Programs and Program Manager with daily functioning of the department. Keep reports and schedules up to date and accurate. Responsibilities will include, but are note limited to: 

• Reserve meeting space in Delphi for lectures, events, meetings, etc.
• Produce BEO’s in Delphi and distribute
• Attend BEO meetings twice weekly to coordinate meeting room assignments with Events
• Produce class sign up cards as needed
• Produce, print and distribute Special Offerings and Lectures list for Front Office to insert in schedule weekly.
• Assist with small projects for Programs e.g. promotional fliers/spreadsheets/handouts
• Produce signs, fliers, brochures and booklets for Programs as needed
• Maintain expenses and complete ordering following purchasing guidelines
• Enter and code Independent Contractor invoices into checkbook and send to accounting for payment
• Assist managers with entering one-on-one availability, computer software and use issues as needed
• Provide support with handouts, name tags, agendas and binders for special programs
• Create and edit BEO’s for programs
• Update Miraval web site data

Qualifications

• Must be proficient in Word, Excel, Publisher, and Access
• Working knowledge of Delphi and Adobe InDesign
• Website publishing experience helpful
• Minimum high school certificate
• Minimum 2 years of experience in a resort administrative position
• The employee must regularly lift and/or move up to ten (10) pounds, frequently lift and/or move up to twenty-five (25) pounds and occasionally lift and/or move more than fifty (50) pounds.
• While performing the duties of this job, the employee is usually exposed to an indoor climate-controlled environment and frequently exposed to a variable outdoor environment.
• The noise level in the work environment is usually moderate.

Hyatt is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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