Project Associate, NPSA-7, DS – Kyiv, National Position

To overcome the challenges, UNDP is providing comprehensive support to the Ukrainian population and government through various projects. The primary objective of these projects is to facilitate transformational recovery from the widespread death, destruction, displacement, and suffering caused by the war. Additionally, they aim to promote human security in Ukraine by undertaking immediate, coordinated actions against the multidimensional threats the country is currently facing. The projects focus on several thematic areas, including: (1) EO and war-victim assistance; (2) rehabilitation; (3) disability inclusion; (4) support for the employability of persons with disabilities and veterans; (5) the barrier-free agenda; (6) Enhanced capacity of national authorities.

In this context, UNDP is recruiting a Project Associate to work in a Rehabilitation and Disability Inclusion (R&DI) Team of the UNDP Democratic Governance portfolio. The Project Associate will provide project management assistance to the Project Manager by supporting the effective implementation of operational, administrative, procurement, and financial processes. The incumbent is expected to exercise full compliance with UNDP programming, financial, procurement, and administrative rules, regulations, policies and strategies, as well as implementation of the effective internal control systems.

Duties and Responsibilities

Provide project management assistance by supporting administrative, operational and logistical processes, focusing on the achievement of the following results:

• Pro-actively contribute to day-to-day project implementation and ensure conformity to expected results and project work-plans;
• Ensure compliance with procedures frameworks, including by learning and applying UNDP’s Programme and Operations Policies and Procedures (POPP), and relevant to project activity financial and administrative requirements;
• Prepare relevant background materials for use in discussions, correspondence, and briefing sessions;
• Draft meeting minutes, translate and interpret from Ukrainian into English and vice-versa;
• Ensure efficient travel arrangements are made for the team as required, ensuring proper use of UNDP resources;
• Assist in arranging appointments, organizing meetings, events, taking minutes of meetings and drafting correspondence for Project Team;
• Keep lists of names, addresses and telephone numbers of applicable government and non-government partners;
• Maintain policy, confidentiality and general management files.

Support financial, procurement and human resources processes, focusing on the achievement of the following results: 

• Learn processes and operations of the UNDP Quantum Platform;
• Provide administrative support in the planning, execution and review of Project Financial Reports on Quantum Platform;
• In accordance with the Annual Work Plan, arrange for procurement of equipment, supplies and services and ensure timely follow up with procurement requests;
• Assist in recruitment processes by reviewing job descriptions, job classifications, forming vacancy announcements, screening candidates, and facilitating interview panels;
• Maintain leave records and travel plans of the Project staff.

Facilitate knowledge building and management, focusing on the achievement of the following results: 

• In accordance with the Project Document and in close coordination with the Responsible Parties, adhere to the Quarterly and Annual Targets according to UNDP timelines;
• Organize events for the RPWD Project Staff;
• Synthesis of lessons learned and best practices in the project;
• Provide high quality interpretation and translation in support of the project as needed.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

Core
Achieve Results:	LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline
Think Innovatively:	LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
Learn Continuously:	LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
Adapt with Agility:	LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
Act with Determination:	LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident
Engage and Partner:	LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships
Enable Diversity and Inclusion:	LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross-Functional & Technical competencies

Thematic Area	Name	Definition
Business Direction & Strategy	Effective Decision Making	Ability to take decisions in a timely and efficient manner in line with one’s authority, area of expertise and resources
Business Management	Project Management	Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals
Business Management	Communication	Ability to communicate in a clear, concise and unambiguous manner both through written and verbal communication; to tailor messages and choose communication methods depending on the audience Ability to manage communications internally and externally, through media, social media and other appropriate channels
Administration & Operations	Events Management (including retreats, trainings, and meetings)	Support offices with event management including venue identification, accommodation, logistics, catering, transportation, and cash disbursements, etc.
Human Resources- People strategy and planning	Job design	Ability to design job roles to meet specific organizational objectives.
Procurement	Financial Analysis	Knowledge of evaluating businesses, projects, budgets, and other finance related transactions to determine their performance and suitability.

Required Skills and Experience

          Education:

• Secondary Education is required OR
• Bachelor’s degree in Business Administration, Finance, Accounting, Human Resources, Social Sciences, or a related discipline will be given due consideration but is not a requirement.Experience:
• Minimum seven (7) years with Secondary Education or four (4) years with a Bachelor’s degree of experience working in administration or providing project management assistance is required

          Required Skills :

• Highly competent in using computers and office software packages. Desired Skills :
  
• Experience in UN/UNDP or International organizations or Development organizations is desired.
• Experience in organizing events (including retreats, trainings, meetings, etc.) is an asset.
• Experience in financial reporting for donors is desired.
• Experience in procurement of equipment/supplies/services is an asset.Language Requirements:
• Fluency in Ukrainian and English is required.

Disclaimer
Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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