Project Coordinator

Your Role

As a Project Coordinator, you will serve as a key operational partner to project teams, helping support the successful execution of architectural and design projects from proposal through project close-out. This role is responsible for maintaining organization across project communication, scheduling, documentation, deliverables, meetings, and coordination efforts while supporting Design Managers and project teams in a fast-paced, collaborative environment. The ideal candidate is proactive, highly organized, detail-oriented, and adaptable, with the ability to manage multiple priorities while maintaining professionalism, initiative, and strong collaboration skills. If you enjoy bringing structure to complexity and supporting high-performing teams, you will thrive in this role.

What You Will Do

• Assist with project setup, organization, and maintenance of electronic project files and documentation

• Assist with preparing meeting notes, action item tracking, and follow-up communications

• Help maintain project schedules, milestone tracking, and team calendars

• Coordinate internal and external meetings, including scheduling, agendas, room reservations, catering, technology setup, and meeting materials

• Assist with compiling project status reports, staffing updates, and project trackers

• Support management of project documentation, including contracts, proposals, submittals, RFIs, and reports

• Coordinate QA/QC document stamping and final stamping

• Coordinate consultant communications and assist with information distribution

• Identify opportunities to improve workflows, organization, and communication processes

• Support implementation of project standards and operational best practices

• Collaborate positively across studios, disciplines, and support teams

• Maintain professionalism, responsiveness, and strong attention to detail in all interactions

Your Qualifications

• Bachelor’s degree preferred

• 5+ years of coordination, project support, administrative, or operations experience, preferably in architecture, engineering, construction, design, or professional services

• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously

• Excellent written and verbal communication skills * High level of professionalism, discretion, and client service orientation

• Proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams

• Strong professional judgement and ability to solve problems effectively

• Highly organized and strong attention to detail

• High level of professionalism, diplomacy, and strong sense of urgency

• Excellent verbal and written business communication skills

• Legal and contract review experience is a plus, but not required

This position is in-person. Successful candidates will be located in the Dallas, Texas area. If you’re open to relocating to the area, please apply! Non-local candidates are welcome. Take a look at U.S. News & World Report’s 2025-2026 study on what it’s like living in Dallas, Texas!

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Awareness Week,” our offices reflect our people’s diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.

NOTICE TO APPLICANTS

We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law.

Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law.

See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law.

Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us.

Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.