Project Management Support Associate

Under the supervision of the UNOPS Programme Management Officer and working closely with the GoJUST2 Senior Adviser on Access to Justice, the Programme Management Associate (Grants Monitoring and Reporting) will be responsible for supporting Key Result Area 3 implementation by providing administrative, monitoring, and reporting support to the  grants management activities as indicated in the approved program plan. The role will also over-all provide the link with the target partners/stakeholders on the technical assistance required to ensure that goals and objectives of the grants are achieved.

 Functional Responsibilities:

Under the direct supervision of the UNOPS Programme Management Officer (Grants) and with guidance from the GoJUST Senior Expert for Access to Justice, the Programme Management – Associate will be performing the following core functions and specific tasks:

Provide assistance to the Technical Assistance Team Senior Adviser in the grant cycle activities implementation:

• Assist in administrative functions related to call for proposals for each and every round.
• Assist in the data gathering of information requirements that maybe needed to prepare for the concept notes.
• Support the Senior Adviser in the administrative and logistics requirement aspects in the review of the proposals, Capacity and PSEA assessments and planning, grant amendments and grant closure.

Assist the Technical Assistance Team Senior Adviser  in providing training/ capacity  building, monitoring and reporting of the results of the Grant Facility:

• Assist the Senior Adviser in the preparation and conduct of capacity building training/workshops that may be programmed for the proponent CSO, whether individually or as a common activity of the set of grantees.
• Provide support in the conduct of monitoring activities to check the progress of the work of the grantees, which could be a combination of review of narrative reports, virtual meetings with the grantees or on-site visits.
• Assist the review of the progress of accomplishment of the grantees,  and support in the tracking of milestones/deliverables/outputs and outcome indicators and its contribution to the GOJUST2 logframe.
• Ensure that data inputs on the GOJUST2 monitoring tool/s  is regularly updated, validated and  consolidated;
• Support the preparation and conduct of joint lesson learning or catch-up planning type of activity, in order to overcome difficulties, possible mentoring or coaching sessions for laggard grantees;
• Support in the assessment of the progress of the grant implementation on an annual basis and reviewing the lessons from year one;
• Support in setting up, updating and maintaining the  grant monitoring dashboard, through provision of status of implementation of grantee milestones.

Assist in the operational, logistics, and procurement in the implementation of GOJUST related activities for the assigned Key Result Area/s:

• Collaborate within the UNOPS and Technical project team members on operational requirements for implementation of activities in close coordination of vendors (if necessary).
• Assist in the administrative, logistical, and procurement activities before, during, and after each of the GOJUST II supported activities.
• Assist UNOPS, the Senior Key Experts and Non-Key Experts from the GoJUST Technical Assistance Team in events coordination and implementation.

EDUCATION:

• Completion of secondary/high school is required.
• University Degree (Bachelor or Masters) in in law, public administration, social justice, development studies, and/or other disciplines relevant to development work to assist the vulnerable sectors in their justice needs, with a preference for law, justice, and grant management related discipline, is an asset and may substitute some of the required years of experience.

EXPERIENCE:

• A  minimum of six (6) years of experience in project/program management, M&E, knowledge management and facilitation is required.
• Advanced skills in the use of Google sheet and/or database work, is required.
• Experience in working with a range of stakeholders is an asset.
• Prior experience and sound knowledge of the Philippine Justice Sector context is an asset.
• Experience in managing Access to Justice programs/projects is desirable.

LANGUAGE REQUIREMENT:

• Fluency in both written and spoken English is required.
• Fluency in Filipino or any major local dialect is desired.

Source: https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=28763#1