Project Management Support – Officer

Position description

he Project Management Support Officer will play a crucial role in supporting the successful implementation of projects within the Development and Special Initiatives Portfolio (DSIP). DSIP focuses on innovative and impactful initiatives that contribute directly to the achievement of the Sustainable Development Goals (SDGs). The Project Management Support Officer will work closely with project managers and teams, providing essential administrative, logistical, and technical support across the entire project lifecycle, from initiation and planning to execution, monitoring, and closure. This position requires a proactive, detail-oriented individual with strong organizational and communication skills, capable of working effectively in a fast-paced environment and contributing to the efficient and effective delivery of projects.

Even though the level of the position is indicated as IICA-1, depending on the incumbent’s personal situation (candidate with national ID or resident permit), a local fee scale (LICA-8) might be applied in determining the contractor’s fee.

For the contract duration, there are several possibilities: short-term, full-time / part-time opportunities (see below). Subject to organizational requirements, availability of funds and satisfactory performance.

Modality: There are several contract options to consider in this vacancy announcement: Full-time open-ended (no end date) contract, with specific duty stations or home-based. Short-term / part-time opportunities, with specific duty station or home-based; Retainer – with specific duty station or home-based; Lump-sum – with spedific duty station or home-based.

The Project Management Support Officer provides operational, analytical and administrative support to ensure effective planning, implementation and monitoring of projects in line with UNOPS policies and client/partner requirements. The incumbent supports data management, reporting, procurement, financial and/or logistical activities that contribute to efficient project delivery. The role collects, validates and analyzes project data, generating insights and reports to inform evidence-based decision-making and enhance performance. The Project Management Support Officer facilitates coordination among project teams, partners and support services units, ensuring timely implementation of activities and compliance with established procedures. The incumbent may also undertake field missions to support data collection, training and stakeholder engagement, helping strengthen project systems, processes and reporting tools.

Functions / Key results expected

Data Management, Analysis and Reporting

• Collect, clean, structure and validate project data to ensure accuracy, consistency and reliability.
• Develop and maintain databases, dashboards and information management systems for real-time project tracking.
• Conduct statistical and qualitative analysis to identify trends, generate insights and inform decision-making.
• Support preparation of analytical and visual reports, briefs and presentations for internal and external stakeholders.
• Implement automated tools and visualization systems, e.g. Power BI, Looker Studio, etc, to enhance data accessibility and interpretation.
• Ensure rigorous data quality checks and validation of data sources and tools.

Project Implementation and Operational Support

• Support project planning, budgeting and execution, ensuring adherence to UNOPS procedures and client/donor requirements.
• Prepare project documentation, including Terms of Reference (ToRs), agreements, budgets and procurement requests
• Assist in the coordination of workshops, missions, and stakeholder consultations, including travel and logistical arrangements
• Liaise with support service units on procurement, contracting and payment processes, ensuring compliance with UNOPS standards.
• Track project milestones, outputs and deliverables, and alert management to delays or risks.

Procurement, Financial and Administrative Coordination

• Support the preparation and monitoring of procurement and workshop plans, ensuring alignment with project needs.
• Conduct market research, support solicitation processes, and assist in bid evaluation and contract administration.
• Monitor project budget utilization, review financial reports, and maintain accurate documentation for audits and reporting.
• Process travel, expense claims, and related financial transactions in compliance with organizational policies.

Monitoring, Evaluation and Strategic Decision Support

• Develop and maintain monitoring systems and tools to track progress against work plans and performance indicators.
• Contribute to the development of predictive and analytical models to support strategic planning and forecasting.
• Support internal evaluations and data-driven performance reviews to assess project outcomes and impact.
• Provide timely inputs for donor and corporate reporting, ensuring analytical rigour and compliance with reporting standards.

Knowledge Building and Sharing

• Support the organization, facilitation and delivery of training and learning sessions on project management.
• Participate in knowledge-sharing initiatives and Communities of Practice (CoPs), contributing insights and lessons learned.
• Conduct research on project management-related topics and contribute to the drafting of reports, summaries and briefing notes.

Qualifications

Required

• First-level university degree (Bachelor’s Degree or equivalent) preferably in Project Management, Engineering, Business Administration, International Relations, Political Sciences, or in a field related to the post description with two (2) years of relevant experience; OR
• Advanced university degree (Master’s degree or equivalent) preferablyin Project Management, Engineering, Business Administration, International Relations, Political Sciences, or in a field related to the post description may substitute for the required number of years of experience.

Desired

• A globally recognized professional certificate or membership in Project Management is desired.

Experience requirements

Required

• Relevant experience is work in project management support or related areas.
• Experience working in UN system organizations is required.
• Demonstrable proficiency in the use of collaboration and productivity tools (e.g. MS Office, G-Suite, etc) and web-based management systems is required.

Desired

• Experience in development or humanitarian contexts is desired.
• Experience in event and travel management is desired.
• Experience in procurement is desired.

Language requirements

• Fluent English required
• Basic Arabic desirable
• Basic Chinese, Mandarin desirable
• Basic French desirable
• Basic Russian desirable
• Basic Spanish desirable

Application instructions

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