Project Officer

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Description

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Reporting directly to the Program Lead, the role will support the coordination and timely delivery of program outputs by ensuring the quality of outputs and activities of the program on the ground. The Project Officer – In-Country Lead will provide technical guidance and lead a hybrid team of expert staff and external consultants in their country. The role will lead the delivery of program outputs in Vanuatu, meeting all institutional, standard, and donor requirements across all project functions. 

The role includes the following specific tasks: 

• Lead the development and implementation of the national program workplan, activities, and deliverables according to established timelines and budgets. 
• Track implementation progress and ensure timely completion of tasks, identifying and resolving potential issues in collaboration with the Program Lead and other team members. 
• Manage project documents and maintain accurate records for efficient information sharing. 
• Support the Program Lead to ensure efficient resource allocation by drafting budgets for national program implementation. 
• Support the national program staff and consultants to access program resources. 
• Lead the preparation of high-quality deliverables, including reports, presentations, and proposals within their country. 
• Manage documents, reports, schedules, and budgets. 
• Organize and facilitate meetings, workshops, and other events. 
• Coordinate logistics and travel arrangements for the Program Lead and team. 
• Assist with research, data analysis, and report writing related to low-carbon maritime transport. 
• Contribute to the development of policy and regulatory assessments, feasibility studies, and project proposals. 
• Manage procurement and contracting processes with the support of the Project Officer. 
• Liaise with GGGI Finance and Administration teams. 
• Ensure compliance with GGGI internal policies and procedures. 

Engagement:

The Project Officer – In-Country Lead will:  

• Lead and maintain effective communication with local stakeholders – including within GGGI and across partner organizations, and manage stakeholder consultations, workshops, and meetings.  
• Build and maintain strong relationships with local government agencies, communities, private sector representatives, and other national key stakeholders. 
• Facilitate effective communication and collaboration among stakeholders to ensure project buy-in and successful implementation in Vanuatu. 
• Support the GGGI Community of Practice Lead in Transport and Sustainable Mobility at GGGI HQ. 
• Help prepare and disseminate updates and reports of national program activities. 
• Assist with organizing knowledge-sharing activities such as workshops and webinars, and long-term capacity-building programs. 

Requirements  Qualifications:

• Bachelor’s degree in engineering, maritime/urban/transport planning, public policy, economics, or a related field.
• 5 years of relevant professional experience, preferably in project management, communication, or a related field. 
• Strong organizational and time management skills with the ability to prioritize and manage multiple tasks simultaneously.
• Excellent written and verbal communication skills, including the ability to communicate complex information clearly and concisely to diverse audiences. 
• Proven ability to work effectively in a team environment and build strong relationships with stakeholders. 
• Proficiency in Microsoft Office Suite and experience with project management software is desirable. 
• Fluency in English is essential. Fluency in the local Pacific Island language is a strong asset. 

Source: https://careers.gggi.org/vacancy/project-officer-sustainable-maritime-transportation-program-vanuatu-580327.html

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