Property and Facilities Administrator

Role Introduction

We are seeking a proactive and organized Property Administrator to join our dynamic, diverse team. The ideal candidate will be responsible for a variety of administrative tasks, incl. property and facilities management, room booking, procurement processes, health and safety audits, office moves, and closures. This role is critical in ensuring the smooth operation of the department and supporting our technology initiatives.

What You Will Do

• Provide day-to-day administrative support to the Facilities Executive
• Handle the booking and scheduling of meeting rooms, ensuring availability and appropriate setup for meetings and events.
• Act as a key Fire warden officer and Key First responder.
• Manage room calendars and resolve any scheduling conflicts.
• Process purchase orders for maintenance supplies and equipment, ensuring timely procurement and delivery.
• Ordering stationery, kitchen consumables, and equipment for home workers
• Assist with onboarding new team members by setting up workstations and providing necessary resources.
• Liaise with couriers
• Providing occasional reception/ phone cover and oversight of the reception staff.
• Travelling to OneAdvanced office locations around the UK to assists with administrative aspects of property management
• Assist the BT Service Desk with responding to and resolving Facilities-related queries
• Liaise with facilities management for any maintenance or repair issues.
• Maintain records and assist in the coordination and execution of audits (H&S, ISO 27001) and maintenance of certificates (First Aid, Fire Warden, electrical, legionella).
• Coordinate logistics for office moves, including arranging for the transportation of equipment and furniture.
• Assist with the planning and execution of office closures.

What You Will Have

• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Communication: Excellent verbal and written communication skills; ability to interact with all levels of staff and external contacts.
• Organization: Strong organizational skills with the ability to multitask and prioritize effectively.
• Attention to Detail: Keen attention to detail and accuracy in all work.
• Problem-Solving: Ability to identify issues and develop practical solutions.
• Team Player: Capable of working independently and as part of a team in a fast-paced environment.
• Flexibility: Willingness to adapt to changing priorities and take on new challenges.
• Driving license: Ability to travel to various office locations with the UK

What We Do For You

Wellbeing focused – Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

• Annual Leave – 25 days of annual leave, plus public holidays and the ability to buy additional days
• Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First
• Endometriosis Friendly Employer – We are proud to confirm our commitment to developing an environment and culture that allows those with endometriosis to thrive in the workplace

Personal Growth – Regardless of where you are at in your career, we’re committed to enabling your growth personally and professionally

• Development Programmes – From Future Managers to Leadership Training, our development programmes help you get where you need to go
• Performance Bonus – Our Group-wide bonus scheme enables you to reap the rewards of your success

Financial wellbeing – We understand as well as your mental wellbeing, your financial wellbeing is really important

• Pension Scheme – Our plan with Scottish Widows offers 5% matched contribution by the company
• Income protection insurance – Providing you with support and assistance when you need it most
• Discounted Parking – We have partnered with QPark to provide an exclusive discounted rate for OneAdvanced employee’s when purchasing a digital season tickets

Recognition – Highlighting and rewarding the great work our people do

• Performance & Talent – Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self

Making a Difference – we provide opportunities to help our people make a difference to the causes they care about

• MatchIt! – Fundraise for a cause close to your heart and Advanced will match part of the funding
• Volunteering Time – Our volunteering leave scheme allows you to use your time to help those who need it
• Pennies from Heaven – donate the pennies from your pay check to help make a difference without lifting a finger

Who We Are

OneAdvanced is one UK’s largest providers of business software and services serving 20,000+ global customers with an annual turnover of £330M+. We manage 1.5 million 111 calls per month, support over 2 million Further Education learners across the UK, handle over 10 million wills, and so much more. Our mission is to power the world of work and, as you can see, our software underpins some of the UK’s most critical sectors.

We invest in our brilliant people. They are at the heart of our success as we strive to be a diverse, inclusive and engaging place to work that not only powers the world of work, but empowers the growth, ambitions and talent of our people.

To learn more about working at OneAdvanced please click here 

OneAdvanced is one UK’s largest providers of business software and services serving 20,000+ global customers with an annual turnover of £330M+. We manage 1.5 million 111 calls per month, support over 2 million Further Education learners across the UK, handle over 10 million wills, and so much more. Our mission is to power the world of work and, as you can see, our software underpins some of the UK’s most critical sectors.

We invest in our brilliant people. They are at the heart of our success as we strive to be a diverse, inclusive and engaging place to work that not only powers the world of work, but empowers the growth, ambitions and talent of our people.

To learn more about working at OneAdvanced please click here 

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