Request for Proposals (RfP)
PROVISION OF CONSULTANCY SERVICES TO CARRY OUT A SITUATIONAL ANALYSIS OF THE PLASTICS CONTEXT IN KENYA
IUCN Eastern and Southern Africa Regional Office, EPPIC, Coastal and Ocean Resilience Programme
RfP Reference: IUCN-2024-09- P04599
Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.
1.REQUIREMENTS
A detailed description of the services and/or goods to be provided can be found in Annex
2.CONTACT DETAILS
During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal.
IUCN Contact: [email protected]
3.PROCUREMENT TIMETABLE
This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).
DATE – ACTIVITY
02/12/2024 – Publication of the Request for Proposals
5/12/ 2024 – Deadline for expressions of interest
10/12/ 2024 – Deadline for submission of questions
12/12/2024 – Planned publication of responses to questions
18/12/ 2024 – Deadline for submission of Proposals to IUCN (“Submission Deadline”)
21/12/ 2024 – Clarification of Proposals
22/12/ 2024 – Planned date for contract award
06/01/ 2025 – Expected contract start date
Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above. This will help IUCN to keep you updated regarding the procurement.
4.COMPLETING AND SUBMITTING A PROPOSAL
Your Proposal must consist of the following four separate documents:
- Signed Declaration of Undertaking (see Annex 4)
- Pre-Qualification Information (see Section 4.3 below)
- Technical Proposal (see Section 4.4 below)
- Financial Proposal (see Section 4.5 below)
Proposals must be prepared in English.
Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a self-employed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.
IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.
Pre-Qualification Criteria
IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.
Pre-Qualification Criteria
- 3 relevant references of clients similar to IUCN / similar work
- Confirm that you have all the necessary legal registrations to perform the work
- State your annual turnover for each of the past 3 years
- How many employees does your organisation have who are qualified for this work?
Technical Proposal
The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).
Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.
Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.
IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:
Description – Information to provide Relative weight
1.Consultant qualifications and experience that is relevant for the achievement of the required tasks; – 20%
Consultant CV Narrative description of consultant work experience that is relevant to the tasks within scope of this contract.
2. Technical quality of the proposal ; – 60%
Clear, concise, and compelling description of how the consultancy will be conducted, including (but not limited to): problem statement, objectives, methodology, workplan and timetable, team (if applicable), budget, risk management, expected outputs, references.
3. Feasibility and quality of the proposed workplan ; – 20%
Gannt chart detailing activities to be implemented and respective timelines, as well as delivery of technical products.
TOTAL 100%
Financial Proposal
The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.
Prices include all costs
Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.
Applicable Goods and Services Taxes
Proposal rates and prices shall be exclusive of Value Added Tax.
Currency of proposed rates and prices
All rates and prices submitted by Proposers shall be in Kenya Shillings.
Breakdown of rates and prices
For information only, the price needs to be broken down as follows:
Description – Quantity – Total Price
1
2
3
4
TOTAL
Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation.
Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.
Withdrawals and Changes
You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.
5. EVALUATION of PROPOSALS
Completeness
IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.
Pre-Qualification Criteria
Only Proposals that meet all of the pre-qualification criteria will be evaluated.
Technical Evaluation
Scoring Method
Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.
Minimum Quality Thresholds
Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.
Technical Score
Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.
Financial Evaluation and Financial Scores
The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.
Thus, for example, if your Financial Proposal is for a total of ZAR 1000 and the lowest Financial Proposal is ZAR 800, you will receive a financial score of 800/1000 = 80%
Total Score
Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.
The relative weights will be:
Technical: 70%
Financial: 30%
Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.
6. Explanation of procurement procedure
IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.
You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.
All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.
IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.
7. Conditions for participation in this procurement
To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and the Annexes.
It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.
Any incomplete or incorrectly completed Proposal submission may be deemed non-compliant, and as a result you may be unable to proceed further in the procurement process.
IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.
In order to participate in this procurement, you must meet the following conditions:
- Free of conflicts of interest
- Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)
- In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes
- Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection
- Not bankrupt or being wound up
- Never been guilty of an offence concerning your professional conduct
- Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.
You must complete and sign the Declaration of Undertaking (see Annex 4).
If you are participating in this procurement as a member of a joint venture, or are using sub-contractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.
Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.
By taking part in this procurement, you accept the conditions set out in this RfP, including the following:
- It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
- Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.
- Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.
8. Confidentiality and data protection
IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.
In the Declaration of Undertaking (Annex 4) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.
9. Complaints procedure
If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact [email protected]. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).
10. Contract
The contract will be based on IUCN’s template in Annex 5, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.
11. About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
ATTACHMENTS
Annex 1 – Specification of Requirements / Terms of Reference
Objective of the Consultancy
This consultancy has the following objectives:
General:
Undertake a comprehensive review of the current state of plastic pollution interventions and context in Kenya, according to the key categories and subtopics identified in Annex 2, and provide actionable insights and recommendations that will inform and support EPPIC interventions at the national level, as per the report structure outlined in Annex 3.
Specific:
- According to requirements stated in Annex 2, conduct a comprehensive desktop review to prepare a situational analysis to guide EPPIC interventions in Kenya.
- Design and conduct, in coordination with the IUCN, a broad-based stakeholder consultation process with key informants.
- Systematize data from both the comprehensive desktop review and the stakeholder consultation into a comprehensive situational analysis report, according to IUCN standards and requirements, including technical inputs and recommendations for implementation of EPPIC at the national level.
- Socialize and validate the situational analysis report with the IUCN and key national informants and stakeholders.
- Assist in preparing for, participating in, and facilitating an inception national workshop to introduce the project to national stakeholders, share report findings, and refine the results.
- Identify grant proposal priorities within the upstream and midstream portions of the plastic value chain.
Background
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
About the Project
EPPIC is an international public-private partnership led by the International Union for Conservation of Nature (IUCN) and three partners, The Ocean Foundation, Searious Business, and the Aspen Institute, which together implement activities to catalyze actions and effective solutions that promote a circular plastics economy through partnerships and knowledge exchange.
With support from the United States Department of State, the initiative aims to expand public-private collaboration and to significantly reduce the environmental impact of plastic waste in Sub-Saharan Africa, Central America, and Southeast Asia. In Sub-Saharan Africa, the initiative is being implemented in Ghana, Kenya, Senegal and South Africa, overseen by IUCN’s Regional Office for Eastern and Southern Africa (ESARO) in the two Eastern and Southern African countries.
By strengthening enabling environments, raising public awareness, and promoting multi-stakeholder engagement to enhance circularity across the plastics lifecycle, EPPIC will maximize plastic circularity and prevent the release of plastic waste into the environment by utilizing science-based decision making to catalyze solutions, innovation, and investments that bridge government, Small and Medium Enterprises (SME), and stakeholder actions.
The three objectives of the initiative are:
- Increased knowledge on potential upstream, midstream, and end of life solutions to enable a just transition to circular approaches for plastic.
- Policy and regulatory framework is supportive of science-based solutions to enable a just transition to circular approaches for plastic.
- Science-based solutions and technologies to enable a just transition to circular approaches for plastic are implemented in target regions.
To support the development of country-specific engagement strategies, IUCN is seeking to commission a review of the status of plastic pollution interventions at national level and develop a situation analysis of where EPPIC supported interventions can add value to existing and planned actions that are aligned with the goals of EPPIC. The situation analysis will be related to opportunities to address the three broad objectives noted above.
The situation analysis as detailed in Annex 3 will serve as a baseline document to validate and refine the results and support prioritizing EPPIC interventions. It is proposed to use a life cycle approach to identify key hotspots considering potential impacts of plastic products across the value chain.
Description of the Assignment
Specific objectives – Activities – Month 1&2
According to requirements stated in Annex 2, conduct a comprehensive desktop review to prepare a situational analysis to guide EPPIC interventions in Kenya
- Develop review protocol:
- Finetune methodology, including search strategies and data extraction methods.
- Establish a timeline and assign responsibilities if working in a team.
- Compile a list of relevant data sources, ensuring that these are
credible, current, and relevant.
- Review of relevant documents and extraction of data and information.
- Identify any gaps, inconsistencies, or limitations in the existing
literature, as well as areas where further research is required.
- Analyze and synthesize information according to template provided by IUCN.
Design and conduct, in coordination with the IUCN, a stakeholder consultation process with key informants
- Map out relevant stakeholders, including civil society, government actors, private sector, experts, consumer groups, and other stakeholders to identify country priorities, ensuring a diverse representation of interests and perspectives.
- Develop a consultation plan: Create interview guides, questionnaires, and discussion topics tailored to different stakeholder groups. Ensure materials are clear, concise, and aligned with the consultation objectives.
- In close coordination with IUCN, contact stakeholders to inform them about the consultation process and invite their participation. Arrange individual interviews or focus group discussions (as relevant) with key informants.
- Ensure accurate and comprehensive documentation of stakeholders’ inputs.
- Review and analyze the consultation data to identify key themes, trends, and insights.
- Synthesize the information to integrate stakeholders’ perspectives into the situational analysis.
- Compile the consultation findings into the consultancy reports.
Systematize data into a comprehensive situational analysis report, according to IUCN standards and requirements, including technical inputs and recommendations for implementation of EPPIC at the national level
- Create a structured framework for analyzing the data and information, conduct data analysis.
- Synthesize the analysis results to highlight the most critical insights and conclusions.
- Identify the main challenges, opportunities, and areas for intervention related to the project.
- Draft the situational analysis report, incorporating technical input from experts as relevant, and including actionable recommendations for the implementation of the project.
Socialize and validate the situational analysis report with the IUCN and key national informants and stakeholders
- In close coordination with IUCN, organize a workshop involving
- key stakeholders and informants to present key findings and recommendations.
- Make relevant adjustments to the situational analysis reports, according to feedback received during the online workshop.
Duration of the Assignment
From 6th, January 2025 to 6th, February, 2025
Deliverables and Activities
The consultant will provide the following deliverables and carry out the following activities:
No. – Deliverable/Activity – Deadline
1.- Preliminary report capturing the desktop review of materials and informational resources related to the requirements in Annex 2 – 6 January 2025
2.- Draft situational analysis report – 20 January 2025
3.- Final situational analysis report – 6 February 2025
Payment Schedule
The Timetable below summarises the chronological order of deliverables and indicates milestones at which IUCN will pay the Consultant.
Deliverable – Milestone payment
6 January 2025 – 20%
20 January 2025 – 30%
6 February 2025 – 50%
Skills and Experience
The consultant must have the following skills, education and experience as a minimum:
- Master’s degree in environmental science, Environmental Engineering, Environmental Management, Sustainability Studies, Policy and Environmental law, or related fields.
- Minimum of 10 years’ experience in subjects related to plastic pollution and waste management.
- Strong proficiency in quantitative and qualitative research methods, data collection, analysis, synthesis and interpretation.
- Ability to engage and communicate effectively with diverse stakeholders, including government agencies, NGOs, private sector entities, and local communities.
- Skilled in preparing comprehensive technical reports, including situational assessments. Links to publications and other completed consultancies is an asset.
- Fluency in English is required.
Supervision and coordination
The consultant will report to and work under the supervision of the EPPIC Project Lead, IUCN Eastern and Southern Africa Regional Office.
Annex 2. Main areas of interest to be determined from the situation analysis
Category
Subtopic
Relevant Information
Existing Initiatives addressing plastic pollution
Are there existing initiatives addressing plastic pollution
National, Regional, Global.
Implementing Agency and focal points.
Are there locally led initiatives by civil society, business or government that are potential mechanisms to deliver EPPIC in-country activities
e.g. existing grant programs, innovation funds, etc.
Current status of assessment of Plastic Pollution
Is there a formal assessment of the status of plastic pollution baselines available/planned (national, sectoral, regional or local level).
If yes, are they used in decision making
Having specific products/ sectors/geographies been identified as areas of concern. (may be based on anecdotal evidence)
National Plans, Priorities, Targets and Indicators
Is there a national plan/strategy in place or in development
Are there metrics to measure and track progress
Have private sector organizations developed specific actions policies to address their impact on a voluntary or regulatory basis
What are the key plastic related regulations developed or planned
What are the perceptions of enforcement of current regulations/plans related to plastic pollution
Is there a formal mechanism for ensuring environmental and social safeguards are integrated into policy and decision- making system
Within the plastic life cycle (production, use, disposal) where have current policy/regulatory interventions focused on?
Current Status of Financing
Is there dedicated funding in the National Budget for addressing plastic pollution issues.
Are there funds or other financial instruments that have been established, which could be an entry point for addressing plastic pollution.
Are there alternative financing mechanisms for addressing plastic pollution initiatives in operation.
Stakeholder Profile of key Actors
Are there existing national working groups/committees chaired by government to address plastic pollution issues.
Are there ad-hoc or working groups/committees established by non-state actors (e.g. business sector, NGO, informal sectors, academia) to address plastic pollution issue.
Key actors addressing plastic pollution issues.
Name, role and engagement
What is current role of disadvantaged communities, women and the informal sector in participating in plastic pollution issues (formalized /informal).
The role of Small and Medium Enterprises in plastic value chains.
Assessment of Capacity for implementation and monitoring
Are there institutions/facilities that support innovations, business incubation, for a circular plastic economy
Are there support services for SMEs available. Do they incorporate issues of waste management and use.
How well are environmental and social safeguards recognized in implementing activities related to plastic pollution.
Are there limitations in Government Human Resources to manage plastic pollution issues.
Is there a mechanism for non-state actors to engage in national processes related to plastic pollution and in the negotiations for an ILBI on Plastic Pollution.
Annex 3. Proposed Table of Contents for Situational Analysis Report
-
Existing Initiatives Addressing Plastic Pollution
- Overview of Existing Initiatives
- National Initiatives
- Regional Initiatives
- Global Initiatives
- Implementing Agencies and Focal Points
- Locally Led Initiatives
- Civil Society Initiatives
- Business Initiatives
- Government Initiatives
- Grant Programs
- Innovation Funds
-
Current Status of Assessment of Plastic Pollution
- Formal Assessments of Plastic Pollution
- Availability and Planning
- Use in Decision Making
- Localized Assessments by Non-State Actors
- Business Groups
- Community Members
- Identification of Areas of Concern
- Specific Products
- Specific Sectors
- Specific Geographies
- Anecdotal Evidence
-
National Plans, Priorities, Targets, and Indicators
- National Plans and Strategies
- Metrics for Measuring and Tracking Progress
- Private Sector Actions and Policies
- Voluntary Actions
- Regulatory Actions
- Key Plastic-Related Regulations
- Developed Regulations
- Planned Regulations
- Perception of Enforcement
- Integration of Environmental and Social Safeguards
- Focus Areas within the Plastic Life Cycle
- Production
- Use
- Disposal
-
Current Status of Financing
- National Budget Allocation
- Established Funds and Financial Instruments
- Alternate Financing Mechanisms
-
Stakeholder Profile of Key Actors
- National Working Groups/Committees
- Government-Chaired Groups
- Non-State Actor Groups/Committees
- Business Sector
- NGOs
- Informal Sectors
- Academia
- Key Actors in Plastic Pollution
- Names, Roles, and Engagement
- Role of Disadvantaged Communities, Women, and Informal Sector
- Formalized Participation
- Informal Participation
- Role of Small and Medium Enterprises in Plastic Value Chain
-
Assessment of Capacity for Implementation and Monitoring
- Institutions and Facilities Supporting Innovations
- Business Incubation
- Support Services for Small to Medium Enterprises
- Potential intervention areas
- Recognition of Environmental and Social Safeguards
- Government Human Resources Limitations
- Engagement Mechanisms for Non-State Actors
- National Processes
- ILBI[1] on Plastic Pollution
- Recommendations for implementation of EPPIC at the national
Declaration of Undertaking in relation to RfP IUCN-2024-09- P04599
I, the undersigned, hereby confirm that I am an authorised representative of the following organisation:
Registered Name of Organisation (the “Organisation”): _______________________
Registered Address (incl. country): _______________________________________
Year of Registration:__________________________________________________
I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable. I acknowledge that IUCN is required to retain the Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.
Where the Proposal includes Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR), I confirm that the Organisation has been authorised by each Data Subject to share this Data with IUCN for the purposes stated above.
I further confirm that the following statements are correct:
- The Organisation is duly registered in accordance with all applicable laws.
- The Organisation is fully compliant with all its tax and social security obligations.
- The Organisation and its staff and representatives are free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
- The Organisation agrees to declare to IUCN any real or perceived emerging conflicts of interests it or any of its staff and representatives may have concerning IUCN. The Organisation acknowledges that IUCN may terminate any contracts with the Organisation that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
- None of the Organisation’s staff has ever been convicted of grave professional misconduct or any other offence concerning their professional conduct.
- Neither the Organisation nor any of its staff and representatives have ever been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
- The Organisation acknowledges that engagement by itself or any of its staff in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with the Organisation with immediate effect.
- The Organisation is a going concern and is not bankrupt or being wound up, is not having its affairs administered by the courts, has not suspended business activities, is not the subject of proceedings concerning those matters, or in any analogous situation arising from a similar procedure provided for in national legislation or regulations.
- The Organisation complies with all applicable environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection.
- The Organisation is not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. The Organisation agrees that it will not provide direct or indirect support to firms and individuals included in these lists.
- The Organisation has not been, is not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.
______________________________________________________
< Name and position of authorised representative of the Proposer
Declaration in relation to RfP IUCN-2024-09- P04599
I, the undersigned, hereby confirm that I am self-employed and able to provide the service independent of any organisation or other legal entity.
Full name (as in passport):
Home or Office (please delete as appropriate) Address (incl. country):
I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable, including Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR). I acknowledge that IUCN is required to retain my Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.
I further confirm that the following statements are correct:
- I am legally registered as self-employed in accordance with all applicable laws.
- I am fully compliant with all my tax and social security obligations.
- I am free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
- I agree to declare to IUCN any real or perceived emerging conflicts of interests I may have concerning IUCN. I acknowledge that IUCN may terminate any contracts with me that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
- I have never been convicted of grave professional misconduct or any other offence concerning my professional conduct.
- I have never been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
- I acknowledge that engagement in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with me with immediate effect.
- I am not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. I agree that I will not provide direct or indirect support to firms and individuals included in these lists.
- I have not been, am not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.
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<Date and Signature
[1] ILBI – International Legally Binding Instrument
How to apply
Step 1: Acquire Tender Documents
Obtain the relevant tender documents.
Step 2: Review Requirements
Thoroughly read the tender specifications, terms, and conditions.
Step 3: Prepare Proposal
Prepare your proposal as guided, ensuring all the required information is included.
Step 4: Submission
Submit your completed proposal by 18 December 2024 via the email [email protected]
Important Dates
- Submission Deadline: 18 December 2024
Contact Information
For questions, please contact:
[email protected]