Publishing Assistant

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Job Title: Publishing Assistant

Location: New York

Application Deadline: March 31st 2026

About Springer Nature

Springer Nature is one of the leading publishers of research in the world. We publish the largest number of journals and books and are a pioneer in open research. Through our leading brands, trusted for more than 180 years, we provide technology-enabled products, platforms and services that help researchers to uncover new ideas and share their discoveries, health professionals to stay at the forefront of medical science, and educators to advance learning. We are proud to be part of progress, working together with the communities we serve to share knowledge and bring greater understanding to the world. For more information, please visit about.springernature.com and follow @SpringerNature.

About the Role

We are seeking a motivated and enthusiastic individual to join our Medicine and Life Sciences Journals Group as a Publishing Assistant. Under the guidance of the Executive Publisher, the Publishing Assistant provides administrative and project management support for a diverse portfolio of hybrid and open access journals in Medicine and Life Sciences, and general assistance to the team of Publishers based in New York and the global program.

The Publishing Assistant will strive to help deliver best-in-class service to Editors-in-Chief, Editorial Board Members, society representatives, authors, and peer reviewers. Working with colleagues throughout the company, you will also gain valuable exposure and experience in many aspects of the publishing industry.

Role Responsibilities:

• Understanding and contributing to meeting the annual targets for journal submission, publication, and transfer volumes, as well as turnaround times
• Serving as a vital information resource for Editors-in-Chief, Editorial Board members, and society partners
• Handle general enquiries from within Springer and from external partners, esp. external editors and authors
• Prepare materials for team reports, conferences, and board meetings, including assistance with PowerPoint presentations, and provide administrative support for team meetings.
• Request annual journal reports and monitor the schedule
• Reporting “key performance indicators,” such as article output, usage, citations, and media coverage
• Manage ongoing and ad hoc editorial and publishing projects under the direction of publishing editors, such as: assistance with editor recruitment and onboarding; compiling and reporting on journal metrics; researching complex ethics cases; managing and monitoring invoices and payment requests; and other projects as assigned
• Develop strong working relationships with colleagues across all departments to coordinate ongoing production, editorial office, marketing, conferences, and other internal department deadlines
• Contributing to social media initiatives and supporting a variety of marketing initiatives and activities
• Inputting and maintaining relevant data in systems, such as JFlow, CoreMedia Studio, etc.
• Liaising with Publishing Assistants in other publishing divisions and units to share best practices and propose improvements to workflows, operations, and communications
• Contributing to the wider Springer Journals group by taking part in cross-departmental projects and initiatives, with respect to publication ethics, data transparency, Open Access policy, and other industry developments

Experience, Skills & Qualifications:

Essential

• Bachelor’s degree or equivalent, preferably in a relevant discipline
• Strong verbal and written communication skills
• Exceptional organizational skills with the ability to manage multiple priorities and work independently
• Resourceful and proactive in problem-solving and identifying opportunities
• Excellent interpersonal and team collaboration skills, with the ability to work effectively across all levels
• Professional, diplomatic, and confident when engaging with senior stakeholders
• Strong presentation and networking abilities
• Previous experience in academic publishing is preferred
• Flexible and adaptable to working in a multicultural environment
• Commercial awareness and an entrepreneurial mindset
• Managing and prioritizing tasks
• Special Projects for Publishers

Springer Nature US provides a comprehensive and competitive benefits package which includes the benefit offerings listed below:

* Medical, Dental and Vision

* 401(k) with company match and contribution

* Hybrid office working policy, Summer Hours, and paid time off

* Flexible Spending and Commuter programs

* Multiple Life insurance options

* Disability coverage

* Tuition Assistance

* Voluntary benefits: Identity Theft Protection, Pet Insurance, and Legal Assistance Insurance

* Employee Assistance Program

* Family friendly benefits and a variety of employee discounts

* An array of Employee Social Networks

US Annualized Base Salary Range: $50,000. The salary offer may vary based on work experience, education, skill level and equity. The US salary range does not align with the salary ranges in other countries when converted to the currency of that country.

Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf poster.

At Springer Nature, our mission is to be part of progress – and that begins with inclusion: of people, perspectives, and ideas. We believe that diverse perspectives drive progress, and we are committed to creating an environment where people and ideas can flourish. If you have any access needs related to disability, neurodivergence or a chronic condition, please contact us so we can make all necessary accommodation. Find out more about our DEI work here: https://group.springernature.com/gp/group/taking-responsibility/diversity-equity-inclusion

For more information about career opportunities in Springer Nature please visit https://springernature.wd3.myworkdayjobs.com/SpringerNatureCareers/

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Job Posting End Date:

1-04-2026
Springer Nature is an Equal Opportunity Employer that complies with the laws and regulations set forth in the following “Equal Employment Opportunity Is The Law” poster:
http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf.

 

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