Publishing Coordinator, Quadrille (Design)

Are you detail-oriented, organised, and eager to support a talented design team? Quadrille are looking for a Publishing Coordinator to join on a part-time basis. This job share role, working three days a week, offers a fantastic opportunity to immerse yourself in the creative process.

About the team

Quadrille is a global, award-winning food and lifestyle publisher. We believe in the transformative power of books – our mission is to enrich readers’ lives, ignite creativity and spark conversations. Our emphasis is on high-quality illustrated books with integrity and longevity. Home to experts, household names and bright new talent in everything from cookery to craft, lifestyle and gift, we combine cutting-edge design with inspiring content for audiences around the world. 

The role

Reporting to the Design Manager, as Publishing Coordinator within our Design team, you’ll play a key role in managing and updating digital design content, handling administrative tasks, and supporting the creative process. You’ll be sharing this role with another Publishing Coordinator who also works 3 days a week, so being collaborative and a team player is essential for this role.

Responsibilities will include:

• Updating and maintaining design content in Firebrand
• Uploading design content for Amazon
• Coding all design/photography/illustration invoices and keeping tracks of costs
• Sending out author/agent copies and foreign editions
• Linking hi-res images and making final PDFs for Firebrand and Amazon
• Downloading and uploading files from repro, creating any images needed for eBooks, and batching JPEGs for Publicity and creating contact sheets
• Creating cover assets for all books
• Other ad hoc administrative duties to support the wider team.

What you’ll bring:

• Excellent organisational and prioritisation skills, and attention to detail
• A proactive and flexible approach to supporting various administrative duties
• Excellent communication and collaboration skills
• An interest in the books Quadrille works with and the publishing industry more widely
• A familiarity with design tools and software, such as Firebrand and Adobe Creative Suite, is not essential but would be an advantage

Disability Confident

If you have opted into our disability confident scheme, below is the minimum criteria you must meet to be considered for our interview scheme. Please note, there may be occasions where the volume of applicants means we can’t take all eligible candidates to interview.

Essential criteria:

• Demonstrable interest in Publishing and in the books Quadrille publishes
• Proven written ability showcased through your application
• Experience/ Knowledge of MS Office Excel/Word/ Outlook
• Demonstrable understanding of managing multiple stakeholders at varying seniorities
• Demonstrable communication skills

Application instructions

Please apply with your CV and cover letter outlining why you are the right candidate for the role by 11:59pm on Thursday 5th December 2024.

Please ensure you include a cover letter, as it is a crucial part of our assessment process. The cover letter offers an opportunity to show how your experience and interests align with the role requirements. Typically, we expect the cover letter to be between 500 and 1000 words.

Please note we are looking for someone to join the team as soon as possible, but we are also happy to accommodate a reasonable notice period for the right candidate.

Salary

£16,500 for 3 days a week (£27,500 fte), plus benefits.

What you can expect from us

Our people are the heart of our business, and we work hard to support a culture of responsibility and recognition.

Our benefits include:

• Financial – discounted shopping, season ticket loan, rental deposit loan
• Wellbeing – healthcare cash plan, employee assistance, gym loan
• Lifestyle – taste card, tech scheme, free and discounted books

For our full benefits list please visit: https://www.penguinrandomhousecareers.co.uk/what-we-offer/

Hybrid working

While our offices across the UK are places to connect, collaborate and celebrate with colleagues, we recognise that flexibility around where you work is just as important. For this role, we expect that you will attend the office at least 2 days a week, and we will discuss this through the recruitment process.

About Penguin

We’re the UK’s largest publisher; made up of some 2,000 people and publishing over 1,500 books each year. Our doors are open to all kinds of talent. In a constantly evolving industry, we work hard to stretch the definition of the word publisher. Here, you’ll work with a breadth of talent who all play their part to make each of our books a success. Together, we make books for everyone because a book can change anyone.

The recruitment process

You can read about our recruitment process at https://www.penguinrandomhousecareers.co.uk/how-we-hire/

As a Disability Confident Committed organisation, we offer interviews to candidates with a disability who meet the essential criteria for the role, and opt-in on their application form. There may be times when the volume of applications means we cannot take all eligible candidates to interview.

We encourage you to tell us about any reasonable adjustments you may need by emailing PRHCareersUK@penguinrandomhouse.co.uk. Remember, you only need to share what you are comfortable to for us to support your request.

Please note, we are not able to accept agency CVs for this role. Any CVs sent speculatively will not be eligible for a fee.

Company: Quadrille Publishing Limited 

Country: United Kingdom 

State/Region: London 

City: London 

Postal Code: SW11 7BW 

Job ID: 274970

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