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| Compile information and records to draw up purchase orders for raw materials and services. *Calculate costs of orders, approve invoices for payment and forward invoices for processing. *Check shipment documentation to ensure that orders have been filled correctly and that goods meet certifications. *Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers. *Compare suppliers’ bills with bids and purchase orders in order to verify accuracy. *Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems. *Locate suppliers, using sources such as catalogs and the internet, and probe them to gather information about products to be ordered. *Maintain knowledge of all organizational and industrial rules affecting purchases, and provide information about these rules to organization staff members and to vendors. *Monitor in-house inventory movement and determine if inventory quantities are sufficient for needs, ordering more items when necessary. *Prepare purchase orders and send copies to suppliers. *Prepare, maintain, and review purchasing files and reports. *Respond to customer and supplier inquiries about order status, changes, or cancellations. *Review requisitions in order to verify accuracy, terminology, and specifications. *Track the status of requisitions, contracts, and orders. *Update and store MSDS, material certifications and provide suppliers with company tax exempt forms. *Maintains a safe and organized work area and follows all company policy, safety and procedures. *Other duties as assigned. |
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