Purchaser

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Compile information and records to draw up purchase orders for raw materials and services.
*Calculate costs of orders, approve invoices for payment and forward invoices for processing.

*Check shipment documentation to ensure that orders have been filled correctly and that goods meet certifications.
*Compare prices, specifications, and delivery dates in order to determine the best bid among potential suppliers.
*Compare suppliers’ bills with bids and purchase orders in order to verify accuracy.
*Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
*Locate suppliers, using sources such as catalogs and the internet, and probe them to gather information about products to be ordered.
*Maintain knowledge of all organizational and industrial rules affecting purchases, and provide information about these rules to organization staff members and to vendors.
*Monitor in-house inventory movement and determine if inventory quantities are sufficient for needs, ordering more items when necessary.
*Prepare purchase orders and send copies to suppliers.
*Prepare, maintain, and review purchasing files and reports.
*Respond to customer and supplier inquiries about order status, changes, or cancellations.
*Review requisitions in order to verify accuracy, terminology, and specifications.
*Track the status of requisitions, contracts, and orders.
*Update and store MSDS, material certifications and provide suppliers with company tax exempt forms.
*Maintains a safe and organized work area and follows all company policy, safety and procedures.
*Other duties as assigned.

 

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