Quality & Care Home Liaison Administrator- Surrey Downs H&C

Detailed job description and main responsibilities

• To support with the processing of patient referrals by email, uploading onto EMIS, P2C and accurately recording onto the patient and discharge trackers following the agreed administrative process.
• Ensure patients’ notes are correctly completed with patient details and accurate copies of investigation notes and correspondence are filed and documented in medical records and case notes in line with Trust policies.
• Accessing information using a variety of clinical patient systems to support the patient referral process in a timely manner. Including the registering of patients and creating referrals on the EMIS system in line with Trust policies and checking Clinical systems for additional information to support the referral process.
• To deal with enquiries on behalf of the clinical teams and admin leads either by email, telephone or face to face, within agreed limits and take appropriate action. This will include ensuring the appropriate documentation is available and up-to-date information is recorded onto clinical systems and the patient and discharge trackers.
• Ensure all correspondence and documentation is uploaded promptly onto EMIS/P2C and other relevant systems and cross reference whenever necessary in line with Trust policies.
• Record and collate accurate data and statistical information as required and input into spreadsheets and clinical systems. This will include nationally reported data, in conjunction with Trust and NHS England requirements.
• Support as required with the collation and distribution of daily updates on behalf of the Home First Services including community hospital bed states and SITREPs as required.
• Support as required with general administrative services including processing post, maintaining stationary and clinical supplies, scanning and uploading of documentation, photocopying and other office routines to support the wider Home FirstService.
• Liaise with other hospital departments, GPs, Local Care Homes and other health care agencies as and when required for the Home First service.
• Assist as required the clinical teams and on receipt of test/investigation results retrieve relevant patient notes and alert of any urgent or abnormal test results when required.
• Assist and help colleagues when the need arises across the Home First Service.
• Support with the issue and monitoring of the patient ‘Home Safe lifeline packs’
• Provide cross-cover and support with additional tasks and responsibilities during team absence. Support and implement relevant organisational policy on attendance management, staff appraisal, etc.
• Attend meetings and huddles with teams as required and assist in minute taking and updating documentation.
• Any other administrative duties and tasks to support the running of the Home First service as required.
• Support the Service and Project Coordinators by contributing and engaging with the development of the service processes and procedures as and when required.

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