RAF High Wycombe Administrative Officer

Contents

• Location
• About the job
• Benefits
• Things you need to know
• Apply and further information

Walter’s Ash, South East England, HP14 4UE

About the job

Job summary

An exciting opportunity has arisen to work within the Station Headquarters at RAF High Wycombe. We are looking for an active and adaptable team player, to join our experienced and friendly team. 

This role is responsible to Officer Commanding Station Support Services (OC SSF) and in turn Officer Commanding Base Support Squadron (OC BSS).

This position is advertised at 37 hours per week. 

Job description

• Secretary for station meetings including (but not exclusion to the Quarterly Management board, Community Support working group, Health & Well-being and Children and Young Peoples board).
• Responsible for administering and inputting JPA competence and qualification for mandatory training courses.
• Management and booking of all station classrooms, meeting rooms and conference facilities. 
• Manage the station Fitness test clerical duties, including updating JPA, managing the DRTP register and regular contact with Serving Personnel.
• Create newsletter, bulletins and leaflets across all areas as required.
• Manage and co-ordinate all administrative tasks to support the delivery of Force Development activities including F540 inputs, post exercise reports and administrative order filing and compilation of force development statistics. 
• Be an authorised ePC holder and have financial responsibility for booking and paying for Force Development activities on behalf of the Station training Officer.
• Co-Ordinate all stationary orders for station.
• Cover for the Station Commanders PA in their absence.
• Be a super user to enable updating of SharePoint sites. 
• Undertake any other administrative duties appropriate to grade and role.

Person specification

We are looking for a self motivated and adaptable individual, who is able to multi task across all station business areas. The individual must have excellent communication skills, good time management, be able to prioritise their own workload and work autonomously at times. Experience working within a Customer facing environment would be an advantage. 

The use of IT systems including SharePoint sites, MS Teams, O365 applications, social media platforms for day-to-day business will necessitate a good standard of IT literacy.

Working hours are between 0830-1700 dependent on the business needs. Application of the flexible working scheme needs to take this into account. This is an office based role. 

Behaviours

We’ll assess you against these behaviours during the selection process:

• Communicating and Influencing
• Making Effective Decisions
• Managing a Quality Service

Benefits

Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.

MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.

Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.

Contact point for applicants

Job contact :

• Name : Mrs Judith Denton
• Email : [email protected]

Recruitment team

• Email : [email protected]

Further information

Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: [email protected].

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