Real Estate Admin and Projects Coordinator

Hermès GB Limited is one of the many subsidiaries branching out from our Hermès International Headquarters in Paris. We operate with over 250 employees, from our Headquarters in London and across ten stores within our retail function in cities such as London, Dublin, Glasgow and Manchester.

Hermès really is a truly wonderful place to work. Close relationships, humility and a thirst for team success make the company’s management style unique. Behind the drive for excellence is a spirit of goodwill in which personal achievement is for the benefit of the group’s progress, and where everyone shows commitment and passion, depth and lightness in all that they do.

Learning and sharing, cultivating one’s curiosity and capacity to be amazed, innovating and never ceasing to push the boundaries of excellence are all crucial aspects of each individual’s development, and make up the company’s principle of continuous learning and passing down of knowledge.

Our DNA is built up of People, Passion, Personality and of course, our wonderful Product.

This is an exciting opportunity for any professional who is keen to be part of a close team within a dynamic and flourishing organisation.

We are recruiting for a Real Estate Admin and Projects Coordinator to join the team on a 12-month fixed contract.

Please note this role is based in our Head Office, 5 days a week onsite, with regular visits to stores.

Role Mission

This role combines administrative support with hands-on project coordination, ensuring smooth operations across maintenance projects, store development and refurbishments. Working in close partnership with Real Estate team, this position requires strong communication skills, the ability to balance administration tasks with site presence to support project delivery, compliance and reporting.

The position supports HGB’s vision to achieve the highest standards in our stores in terms of store appearance and functioning.

Key Responsibilities

Administrative Support

• Process and track purchase orders and invoices, ensuring accurate financial administration in line with company policies, for both F&M and Construction projects.
• Maintain organised records of contracts, supplier documentation, and project files.
• Provide general administrative assistance to the Real Estate department, including scheduling, document preparation, and meeting coordination.
• Assist in new contractors and suppliers set up on financial system

Project Coordination

• Consolidate and assist in the coordination of minor store refurbishments and maintenance projects from planning to completion.
• Liaise with internal stakeholders, consultants, and contractors to ensure smooth communication and timely delivery of tasks.
• Support on-site activities, including snagging inspections, compliance checks, and progress reporting.
• Participate in rectification process of build defects and site handover
• Monitor project timelines and flag risks or delays to the project manager or team
• Contribute to the preparation of project documentation, reports, and presentations
• Attend store visits when needed and report on works requests

Health, Safety & Compliance

• Support the F&M team with Health & Safety documentation and ensure contractor compliance with site requirements
• Assist with the administration of permits, risk assessments, and compliance records
• Actively participate in ensuring that all works meet company standards and legal obligations

Collaboration

• Work closely with the Real Estate team, Store Operations, Visual Merchandising, and external partners to support project delivery
• Act as a reliable point of contact for contractors and suppliers regarding administrative queries and site coordination
• Provide occasional on-site support during out-of-hours works, when required, to ensure project milestones are met

About you

• Experience in administration and/or project coordination, ideally within real estate, construction, or retail environments
• Strong organisational skills with the ability to manage multiple priorities and deadlines
• Confident with financial administration (purchase orders, invoices, budgeting)
• Excellent attention to detail, with strong record-keeping and reporting skills
• Strong communication and interpersonal skills to liaise with diverse stakeholders
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and project management tools such as MS Project or Planner
• Highly organised, proactive, and adaptable
• Strong sense of responsibility and accountability
• Hands-on and willing to be present on-site as needed to support project activities
• Team player with a collaborative and solution-focused mindset

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“Créateur, artisan et marchand d’objets de haute qualité, Hermès est, depuis 1837, une maison française, familiale et indépendante qui emploie près de 25 185 collaborateurs dans le monde. Animé par un esprit d’entreprendre continu et une exigence constante, Hermès cultive la liberté et l’autonomie de chacun grâce à un management responsable. L’entreprise perpétue la transmission de savoir-faire d’exception par un ancrage territorial fort dans le respect des hommes et de la nature – source de matières d’exception. Seize métiers artisanaux irriguent la créativité de la maison dont les collections rayonnent dans près 300 magasins dans le monde.”

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