Receiving and Cataloging Specialist

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The University of Virginia Library is seeking a Receiving and Cataloging Specialist in the Resource Acquisition & Description department. This position conducts routine receiving, processing, and cataloging of monographs from around the world. They will conduct quality control review of the materials and work with vendors to correct errors with shipments and invoices. They will communicate concerns or changes to vendors and requestors both internally and externally and will serve as a contact for questions about the availability of content. They will contribute to the maintenance of electronic orders and invoice records with Microsoft Office software. This work is done within the broader context of the Resource Acquisition & Description department, whose mission is to acquire and describe collection materials from around the world in support of the research and teaching at the University of Virginia.

About the University of Virginia Library:

The University of Virginia Library is here to ensure that the University community has the information it needs for teaching, research, and enrichment. Regularly ranked in the top quartile of ARL libraries, UVA Library has six locations, more than 220 staffers, and more than 100 student employees. Additionally, as a major research institution, the Library regularly collaborates with professional organizations such as the Virtual Library of Virginia (VIVA), Virginia Library Association, Association of College and Research Libraries, and others.

The University of Virginia Library is committed to a culture of mutual respect, civility, cooperation, mindfulness, accountability, and acceptance of individual differences. Departments and individuals are expected to work together, both in professional collaborations and in creating a culture where all can thrive.

Minimum Qualifications

• education: Bachelor’s degree (relevant experience may be considered in lieu of a degree)
• Experience: At least two years of library experience

Preferred Qualifications

• Academic library experience preferred
• Proficiency with Microsoft Office
• Experience with SirsiDynix Workflows, or similar Integrated Library Systems
• Reading proficiency in a language other than English
• Knowledge of library technical services operations

The UVA Library is interested in reviewing candidates with a broad range of experiences, education, and qualifications. We are dedicated to building a dynamic workplace, so if you are excited about this role but your past experience doesn’t align perfectly with every preferred qualification in the job description, we encourage you to apply anyway.

Physical Demands

Ability to lift 20 pounds and push a full book cart. This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

Anticipated hiring range: $50,000 – $55,000, commensurate with education and experience.

Position Type & Work Location

• This is an exempt-level, benefited position. Learn more about UVA benefits.
• This position is based in Charlottesville, VA, and must be performed fully on-site.

About UVA and the Community

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after January 21, 2026. Preference will be given to applications received by this date.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment
• This position will not consider candidates who require immigration sponsorship now or in the future.

How to Apply

Please apply online, by searching for requisition number R0079634. Complete an application with the following documents:

• Resume
• Cover Letter – must be included to be considered. Cover letter should include your interest in the position and how your relevant experience pertains to this position and the UVA Library.

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Reference Checks will be completed by UVA’s third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

For questions about the application process, please contact Karon Harrington at fak3ph@virginia.edu.

For questions about the position, please contact James Rhoades at geb3jm@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person’s perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.

 

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