Reception and Facilities Coordinator

Are you a proactive multitasker, with great communication skills, ready to take on an exciting new challenge in a dynamic global organization?

We’re thrilled to offer an exciting opportunity at NSF to join our Oxford team as a Reception and Facilities Coordinator. You’ll play a key role in supporting the smooth operation of our office, providing essential administrative and organizational support to our Regional Vice President and multiple business leaders. You’ll be at the heart of ensuring that the Oxford office runs efficiently, from managing reception and facilities to overseeing health & safety, all while being the first point of contact for visitors and clients.

If you’re looking to make a real impact in a dynamic environment, this is the perfect opportunity for you!

Including, but not limited to:

• Welcome visitors and provide assistance as needed, creating a positive first impression
• Take charge of facilities management, ensuring everything runs smoothly, from maintenance and cleaning services to health & safety compliance
• Offer seamless administrative support to business leaders, enabling them to focus on strategic priorities
• Coordinate and organize meetings and events
• Efficiently manage incoming mail and correspondence, ensuring it reaches the right person promptly
• Route phone calls and emails, acting as a key communication hub for the office
• Manage suppliers and keep stock of office supplies, placing orders where required
• Arrange travel & accommodation support for business leaders & visitors
• Coordinate office activities and operations to secure efficiency and compliance
• General administrative support when required
• Other duties that are reasonably within the scope of the role and function
• Proven experience in general administration & reception duties
• GCSE Math and English (or equivalent)
• Exceptional organisational skills with a keen eye for detail and accuracy
• Ability to maintain confidentiality, integrity, and demonstrate diplomacy and tact at all times
• Proficient in Microsoft Office Suite
• Self-motivated with the ability to work independently and proactively manage tasks
• Excellent team player with strong communication and relationship management skills
• Open-minded and adaptive to change in a dynamic environment
• Experience with Health & Safety coordination is a plus
• Background in Facilities Coordination/Management is an added advantage

What NSF can offer:

This role offers a unique opportunity to be at the heart of a dynamic and fast-paced office environment, where you’ll play a key role in ensuring smooth operations across various areas of the business. From creating a positive first impression for visitors to managing essential facilities and supporting business leaders, every day brings variety and the chance to make a tangible impact. 

This is an excellent opportunity for someone who enjoys taking initiative, multitasking, and contributing to business success in a rewarding, and diverse role!

Apply now! Reach out to us by sending your CV and motivation letter in English. Looking forward to talking to you soon!

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At NSF, our mission is to improve human and planet health by enabling safe food, clean water, and life-enhancing health technologies and products for millions of people around the world. We’re a global leader in standards development, testing, auditing, certification, and knowledge-based solutions for the food, nutrition, water, and life sciences industries. We’re passionate about our work because together, we have a broad impact on our world.

Our growing team of more than 3,000 team members provide services across all continents through our global offices and state-of-the-art laboratories, at our client sites, and from home offices. We’re growing fast and expanding into new areas, and that’s where you come in.

Come join a team that makes a difference in the world. More information about NSF can be found at nsf.org.

One of our core values is We Are One NSF. This means that while we’re one team, we embrace the cultural, ethnic, language and demographic diversity that reflects the societies in which we live and work. NSF is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or disability.

Notice to Agency and Search Firm Representatives: Please note that NSF is not accepting unsolicited resumes from agencies/search firms for this role. Resumes submitted to an NSF Employee by a third-party agency without a valid written & signed search agreement between NSF and said third-party agency, will become sole property of NSF. No fee will be paid if a candidate is hired as a result of an unsolicited agency or search firm referral. Thank you.

NSF provides expertise and accredited food services across the entire food value chain: from agriculture, animal welfare, aquaculture, dairy, and production through to processing, distribution, quality management, retail, and restaurants. As a pioneer in food safety, we help businesses thrive while achieving their food sustainability, compliance, and risk management goals. 

Our certifications services cover the Global Food Safety Initiative, supplier assurance, foodservice equipment and nonfood compounds, and organic and Certified Transitional certification through Quality Assurance International (QAI). We also offer HACCP validation and inspection, label claims verification and certification, DNA and food package testing, and product and process development. Separately, we provide expert consulting, food safety training, and auditing in areas including food fraud and gap assessments, retail food safety, and brand standards.

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