Receptionist in Santa Rosa, California

Description

Start Date: September 10, 2024

End Date: September 26, 2024

Comp: $25/hr

Hours: Monday-Thursday, 8:30 AM – 5:00 PM (30-minute or 1-hour lunch break)

Friday, 8:45 AM – 12:00 PM

Position Overview: We are seeking a reliable and detail-oriented Temporary Receptionist to cover vacation leave at a law firm. The ideal candidate will be responsible for managing front desk operations, including answering and directing calls, greeting clients, and handling basic administrative tasks. This position does not require prior experience in a law firm, but punctuality and professionalism are essential.

Key Responsibilities:

• Morning Duties:

• Unlock doors to common areas and turn off the office alarm.

• Unload the dishwasher and set up the hot water kettle in the kitchen.

• Reception Duties:

• Answer and direct calls for building tenants, including managing phone services for other offices.

• Greet and assist clients, ensuring they are directed to the appropriate meeting rooms.

• Provide support to tenants with printing, copying, and other basic needs.

• Handle moderately busy phone lines, including basic intake and routing of calls.

• Administrative Tasks:

• Scan and save documents in specific folders, with a focus on accuracy and organization.

• Distribute incoming mail and perform basic attorney calendar reviews.

• Evening Duties:

• Load the dishwasher in the kitchen.

• Lock the front office door and bottom office doors at the end of the day (note: you will not be the last to leave but will be the last to lock the front office door).

  Requirements

Qualifications:

• Experience: No prior experience in a law firm is required.

• Skills: Strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

• Professionalism: Punctuality is crucial as you will be responsible for opening and closing the office each day.

• Communication: Excellent verbal communication skills to effectively handle phone calls and client interactions.

Training:

• You will work closely with the current receptionist on September 10th and 11th for training before managing the role independently until the end of the assignment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .