Records Administrator

Job title:

Records Administrator

Company

McGill University

Job description

Please refer to the job aid for instructions on how to apply.If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar).Position Summary:Reporting to the Associate Registrar, Records, Exams & Convocation, supports applicants, students, postdoctoral fellows, research trainees, and alumni by providing outstanding records services with respect to student records, exams, and convocation. Responsible for pro-active problem-solving, discretionary decision-making to resolve student records cases, providing exam scoring support and expertise, creating and maintaining forms (online or paper) used for records, exams and convocation, creating/updating all records, exams and convocation web communication, preparing procedural documentation, and delivering presentations.Primary Responsibilities:

• Provides student records, exams, and convocation services, in support of the University’s mission of academic excellence.
• Performs and/or organizes activities to support the daily operations of a faculty/department/unit by ensuring that student record, exams, and convocation functions are carried out in accordance with established goals and objectives.
• Designs and maintains all student and staff-facing (online or paper) forms for student records, exams, and convocation.
• Develops and maintains websites and channels (news and events), as well as social media, for student records, exams, and convocation, liaising with management and administrators to continue evolving these platforms to develop/update content, written, visual or other.
• Acts as expert to the Exam Office on exam scoring including providing support to upgrade the software on a regular basis and implementing new functionality. Supports exam scoring functions including troubleshooting complex queries and requests from instructors.
• Collaborates with the Associate Registrar or designate on the implementation, development, maintenance. and/or operation of software needed to support student records, convocation or exams, as needed.

Other Qualifying Skills and/or Attributes:Strong problem-solving skills with the ability to exercise sound judgment and discretion in resolving student record cases. Excellent organizational and time management skills to effectively handle multiple priorities and meet deadlines.Exceptional attention to detail and experience in maintaining records, preparing documentation, and troubleshooting exam-related issues. Proficiency in web content management, and form creation (both online and paper-based). Technical aptitude and willingness to learn new software, with experience in student information systems, exam scoring technology, and content management systems considered an asset.Please note that a skills assessment or testing component may be required as part of the selection process.4oBefore applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # (qualifier) on a scale of 0-4.For a definition of our language proficiency levels, please click .Minimum Education and Experience: DEC III 3 Years Related Experience with DEC III /Hourly Salary: (MUNACA Level H) $33.05 – $40.97Hours per Week: 33.75 (Full time)Supervisor: Assistant Registrar, Convocation and CommunicationPosition End Date (If applicable): 2025-09-30Deadline to Apply: 2025-04-02McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, .

Expected salary

Location

McLennan, AB

Job date

Thu, 27 Mar 2025 23:12:15 GMT

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