Records and Information Management Specialist

Summary

Explore a new career with the BLM – where our people are our most precious resource.

This position is located in Reno, NV. Information about Reno can be found at Reno/Sparks Chamber of Commerce.

We expect to fill one vacancy at this time; however, additional positions may be filled from this announcement if they become available.

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Duties

• Manage various records administration programs such as: training for office records managers and file custodians; processing National Archives and Records Administration (NARA) transfers/ retrievals/loans.
• Implement/improve paperwork management codes, subject codes, recurring reports, forms management, and central records. Develop and manage state guidelines for access to information.
• Collaborate with program staff and managers to develop records policy and procedures. Is the authority for such policy and procedures statewide.
• Work with and train District/Field office records administrators in the development of District specific policy and WO and State Office records policies as they apply to District and Field Offices.
• Recommend changes to existing policies and procedures as needed to improve program operations.
• Develop/facilitate transition plans to ensure effective management of official records to a predominantly automated environment.
• Identify records needs (automated and manual) and determine appropriate media; evaluate new technology; and conduct feasibility studies of old versus new technology.
• Conduct long/short range planning for moving from manual to automated environments. Ensure user community has input to all phases of record systems design, implementation, and application.
• Analyze and evaluate existing records systems on a regular basis (using Life Cycle Management [LCM] procedures and Automated Data Processing [ADP] technology) to determine current need and use.
• Ensure adequate documentation is in place to support records integrity at judicial proceedings.
• Monitor LCM policies for compliance when new record systems are created and integrated into existing automated and manual information systems.
• Serve as a member of various project teams as necessary to provide records administration expertise, advice, and counsel. Provide advice and counsel to program staff, data stewards, and various management teams on records administration.
• Serve as the statewide lead for Information/Data Sharing Agreements. Assist program leads in developing appropriate information exchange documents with other agencies and private users.
• Coordinate activities with data administrators and data stewards to develop agreements that are implemented correctly, legally, and successfully.
• Develop and conduct records administration training statewide (and at the WO and National Training Center as required) for both manual and automated records systems.
• Provide backup support to the State FOIA and Privacy Act Specialist to receive, process, and monitor FOIA requests. Assist with implementing policies and procedures to ensure compliance with the FOIA and Privacy Act.
• Work with the Bureau, department, Solicitor, and other Federal contacts as necessary to fulfill designated roles and responsibilities.

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Requirements

Conditions of Employment

• U.S. Citizenship is required.
• Be sure to read the ‘How to Apply’ and ‘Required Documents’ Sections.
• You cannot hold an active real estate license: nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• Direct Deposit Required.
• Appointment will be subject to a favorably adjudicated background/suitability investigation/determination.
• Your resume must contain enough information to show that you meet the qualification requirements as defined in the announcement. In addition, your responses to the questions must adequately reflect in your resume.
• May require a one year probationary period.

Qualifications

In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements – please be sure to include this information in your resume. No assumptions will be made about your experience.

Specialized experience required to qualify at the GS-11 grade level:Have one year of specialized experience equivalent to at least the GS-09 grade level in Federal service with demonstrated experience in: records retrieval, storage, procedures, and policy. Experience researching, interpreting, evaluating, and applying records regulations and policies in compliance with Federal Records Center (FRC) and National Archives records (NARA) schedules and policies. Experience providing records training to employees. Experience working with and in support of the Freedom of Information Act (FOIA). -OR- Have completed 3 full years of graduate level study or possess a Ph.D. or equivalent doctoral degree in a field that provided the knowledge, skills, and abilities necessary to do the work. -OR- have an equivalent combination of specialized experience and graduate level education described above.

Specialized experience required to qualify at the GS-12 grade level: Have one year of specialized experience equivalent to at least the GS-11 grade level in Federal service with demonstrated experience in: Records policy development, records operational management, establishing and managing both physical and electronic records and records filing systems in compliance with Federal records retention schedules, experience directing and training employees, experience interacting with internal and external entities, other agencies and stakeholders for the purpose of providing or receiving information. Knowledge of National Archives and Records Administration (NARA) records retrieval/storage procedures and practices to manage various records administration program operations in collaboration with NARA and knowledge of records disaster recovery procedures and techniques.

This position is considered a career ladder opportunity, with a full performance level of GS-12. If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, and the availability of higher-level work. Promotion is not guaranteed, and no promise of promotion is implied.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

You must meet all qualification requirements within 30 days of the closing date of the announcement.

Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level.

Education

This position is covered under the 0308 series, OPM group qualification standards for Administrative and Management positions.

If using education to qualify, you must submit copies of all transcripts or a list of college courses that include hours and grades from an accredited U.S. college/university. See Required Documents section for more information.

There is no substitution of education and the GS-12 level.

Additional information

DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify.

Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 90 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP

Males born after 12/31/59 must be registered for Selective Service

Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee.

The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis. The selectee may be allowed to telework with supervisor approval.

Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. If eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive or Student Loan Repayment.

Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire

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• Benefits
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• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
• Review our benefits
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made. Your responses to the online questionnaire will be used to measure the degree to which your background matches the requirements for this position. However, your resume must support your responses to the scored occupational questionnaire, or your score may be lowered. The best qualified candidates will be identified for referral to the hiring manager and may be contacted for an interview.

Your answers to the online questionnaire will be used to evaluate your competencies in the following areas:

• Information Management
• Manage and organize information
• Quality Assurance
• Standards
• Technical competence
• Reading
• Judgement
• Interaction

In the evaluation process, due weight will be given to job related experience, education, training, incentive awards and performance appraisals. Applicants must have a performance rating of at least the equivalent of fully successful to be eligible for promotion or placement. Applicants may provide a copy of a performance appraisal of record dated within the last 18 months. If the applicant is unable to provide a performance appraisal of record dated within the last 18 months, the applicant may provide a written explanation as to why.

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How to Apply

THIS IS AN ONLINE APPLICATION PROCESS THROUGH USAJOBS. Your application package must be submitted by 11:59 PM Eastern Time by 01/15/2025. If you need assistance in applying on-line, please contact the HR Office using the contact information listed within the announcement. PLEASE NOTE: If you have access to a public library, State Job Service Office, etc., you should use these resources to apply online. You must follow the steps described below to complete the application process:

YOU MUST HAVE OR CREATE A PROFILE IN USAJOBS. Your profile must contain a current resume for submission. See Required Documents section for what to include in your resume.

INSUFFICIENT INFORMATION COULD RESULT IN AN INELIGIBLE RATING.

The USAJOBS Resume Builder was designed to ensure that your resume includes the standard information needed. The Resume Builder is an available tool when you login to your USAJOBS account.

1. Review the Appointment Eligibility Criteria: The eligibility section of the application process is designed to allow you to choose how you wish to be considered for this vacancy announcement. You will ONLY be considered for the appointment eligibilities that you selected. You must provide proof of your eligibility to be considered.
2. You must submit a resume and also complete the online application and assessment questionnaire and submit the documentation specified in the Required Documents section.

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
• Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
• The eligibility portion of the application process is designed to allow you to choose how you wish to be considered for this announcement. You may choose more than one eligibility. You must provide proof of your eligibility and will only be considered for the questions that you answer “yes”.
• Please note, your eligibility will be based solely on the selections you have indicated in this section. You must provide the supporting documentation to support your claim to be considered. You may choose more than one eligibility in this section.
• To view the assessment questionnaire, click here: https://apply.usastaffing.gov/ViewQuestionnaire/12664232 Note: If invited to take additional competency assessment(s), you will be able to preview a sample exercise at the time of the assessment.

If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements Note: set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account.

To verify the status of your application, log into your USAJOBS account (Welcome jobs-near-me.org Login.gov), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://help.usajobs.gov/how-to.

FOLLOW UP. Check your application status before the announcement closes. It is your responsibility to ensure that a complete application (including a resume, on-line questionnaire, and applicable supplemental documentation) is received by 11:59 PM Eastern Time on 01/15/2025. NOTE: Technical problems may take at least 1 business day to resolve; therefore, you are highly encouraged to complete the application process prior to the closing date.

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Agency contact information

Jessica Parkhurst Jessica Parkhurst

Phone

781-808-6384

Email

jparkhurst@blm.gov

Address

BLM Nevada State Office

BLM Nevada State Office

NV-953

1340 Financial Blvd.

Reno, NV 89502

US

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Next steps

Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA). Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments.

You can track the progress of your application package via your USAJobs account. You will receive an acknowledgement email from USAJobs that your submission was successful once we have received your online questionnaire, resume, and any supporting documentation. You will be notified of the status of your application and/or referral to the hiring official via your USAJobs account after the evaluation process is complete. You will be contacted if further evaluation or interviews are required.

Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies within the same occupational series, grade, full performance level and in the same geographic location(s), including within the same metro/commuting area. Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration.

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