Records and Information Management Specialist

Summary

This position is located at Bureau of Engraving and Printing, within the Cybersecurity Policy and Compliance Division. As a Records and Information Management Specialist, you will develop, implement, and manage a comprehensive and integrated records management program that will ensure records are properly identified, maintained, and legally disposed of while complying with Federal laws, statutes, and policies.

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Duties

As a Records and Information Management Specialist, you will:

• Serve as senior records management analyst responsible for performing day-to-day records management duties in support of the BEP records management program.
• Independently formulate and oversee BEP records management training for users, analyze applicable manual and automated BEP record keeping procedures and apply specialized knowledge to one or more component programs.
• Monitor Federal legislation, report the level of compliance to management, and provide technical assistance to divisions and offices as needed.

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Requirements

Conditions of Employment

• A one-year probationary period may be required.
• Must successfully complete a background investigation
• Complete a Declaration for Federal Employment to determine your suitability for Federal employment, at the time requested by the agency.
• Have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer.
• If you are a male applicant born after December 31, 1959, certify that you have registered with the Selective Service System or are exempt from having to do so.
• Go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9. Federal law requires verification of the identity and employment eligibility of all new hires in the U.S.
• Obtain and use a government-issued charge card for business-related travel.
• Submit to a drug test prior to your appointment.

Key Requirements:

1. Click “Print Preview” to review the entire announcement before applying.
2. Must be U.S. Citizen or U.S. National

Qualifications

If you do not meet any of the categories listed above, you may wish to apply under announcement 25-BEP-12667576-P, which is open for any U.S. citizen to apply. Please refer to that announcement for details on open period, eligibility, and how to apply.

You must meet the following requirements by the closing date of this announcement.

Specialized experience for the GS-13 is one year of specialized experience at the GS-12 level, or equivalent in other public or private sectors, that is directly related to the position as listed in this announcement and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position includes experience:

• Providing authoritative guidance on and technical oversight over compliance with records and information management laws;

AND

• Leading projects to strengthen compliance with records and information management laws;

AND

• Independently monitoring, tracking, and assessing an organization’s compliance with records and information management.

In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable: For the GS-13, you must have been at the GS-12 level for 52 weeks.

Specialized experience for the GS-12 is one year of specialized experience at the GS-11 level, or equivalent in other public or private sectors, that is directly related to the position as listed in this announcement and which has equipped the candidate with the particular knowledge, skills, and abilities to successfully perform the duties of the position. Specialized experience for this position includes experience:

• Leading projects to strengthen compliance with records and information management laws;

AND

• Independently monitoring, tracking, and assessing an organization’s compliance with records and information management.

In addition to the above requirements, you must meet the following time-in-grade requirement, if applicable: For the GS-12, you must have been at the GS-11 level for 52 weeks

Additional information

• We may select from this announcement or any other source to fill one or more vacancies.
• We offer opportunities for telework.
• We offer opportunities for flexible work schedules.
• During the application process you will have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions. This job opportunity announcement may be used to fill additional vacancies.
• The facility typically shuts down annually between Christmas and New Year’s Day. As such, all BEP employees must take leave for workdays during the shutdown period.
• This position requires that the successful candidate undergo personnel vetting, which includes a background investigation and enrollment upon onboarding into “Continuous Vetting.” Enrollment in Continuous Vetting will result in automated record checks being conducted throughout one’s employment with Treasury. The successful candidate will also be enrolled into FBI’s Rap Back service, which will allow Treasury to receive notification from the FBI of criminal matters (e.g., arrests, charges, convictions) involving enrolled individuals in near real-time. For more information about individual rights, Noncriminal Justice Applicant’s Privacy Rights – FBI, FD-258 Privacy Act Statement – FBI, and SEAD-3-Reporting-U.pdf (dni.gov).
• SUITABILITY, CLEARANCE & REQUIREMENTS: A background investigation will be required for all new hires. Appointment will be subject to the applicant’s successful completion of a background investigation and favorable adjudication. Failure to successfully meet these requirements will be grounds for disqualification in the hiring process. The background investigation process conducted by the Bureau of Engraving and Printing is very thorough. Therefore, it is imperative that applicants exercise candor and honesty when answering background questionnaires, especially as it relates to arrest, employment, education, finances, illegal drug use, and/or other criminal history. Falsification discovered in security documents or during the background investigation process may result in an immediate negative suitability determination or immediate revocation of your interim clearance (if applicable).

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• Benefits
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• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application includes your résumé, responses to the online questions, and required supporting documents. Please be sure that your résumé includes detailed information to support your qualifications for this position; failure to provide sufficient evidence in your résumé may result in a “not qualified” determination.

Rating: Your application will be evaluated in the following areas: Technical, Analytical, Communication

Your application will be rated and ranked among others, based on your responses to the online questions, regarding your experience, education, training, performance appraisals and awards relevant to the duties of this position.

A subject matter expert may be used in the evaluation. Your rating may be lowered if your responses to the online questions are not supported by the education and/or experience described in your application.

Referral: If you are among the top qualified candidates, your application may be referred to a selecting official for consideration. You may be required to participate in a selection interview. We will not reimburse costs related to the interview such as travel to and from the interview site.

If you are a displaced or surplus Federal employee (eligible for the Career Transition Assistance Plan (CTAP)/Interagency Career Transition Assistance Plan (ICTAP)) you must score 90 or better to be rated as “well qualified” to receive special selection priority.

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How to Apply

The Bureau of Engraving and Printing has partnered with the Treasury’s Bureau of the Fiscal Service to provide certain personnel services to its organization. Fiscal Service’s responsibilities include advertising vacancies, accepting and handling applications, and extending job offers.

You must complete this application process and submit any required documents by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. We are available to assist you during business hours (normally 8:00 a.m. – 5:00 p.m. ET, Monday – Friday). If applying online poses a hardship, please contact us by noon ET on the announcement’s closing date.

Are you unsure how to write your federal resume? We are here to help. The Treasury Recruitment Service regularly offers Writing Your Federal Resume training sessions, and other career-related information sessions, to assist you in your career search journey. To register for a session, click here to go to our Career Information Sessions webpage.”

The Bureau of Engraving and Printing provides reasonable accommodation to applicants with disabilities on a case-by-case basis. Please contact us if you require this for any part of the application and hiring process.

• To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
• Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
• After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
• You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.

If you wish to make changes/updates to your application and the vacancy is still open, you can click on the job announcement and “Update Application” to be taken back to your application.

No updates can be made once the announcement has closed.

For additional information on how to apply, please visit the Partnership for Public Service’s Go Government website.

For additional information on the Rehabilitation Act of 1973 or the ADA, please click on the links below:

• The Rehabilitation Act of 1973 jobs-near-me.org U.S. Equal Employment Opportunity Commission (eeoc.gov)
• ADA.gov homepage

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

The Fair Chance to Compete for Jobs Act prohibits the Department of Treasury and its bureaus from requesting an applicant’s criminal history record before that individual receives a conditional offer of employment. In accordance with 5 U.S. Code § 9202(c) and 5 C.F.R § 920.201 certain positions are exempt from the provisions of the Fair Chance to Compete Act. Applicants who believe they have been subjected to a violation of the Fair Chance to Compete for Jobs Act, may submit a written complaint to the Department of Treasury by email at, FairChanceAct@treasury.gov.

To learn more, please visit our page at: Treasury.gov/fairchanceact.

To preview the assessment questionnaire: https://apply.usastaffing.gov/ViewQuestionnaire/12667575

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Agency contact information

Applicant Call Center Applicant Call Center

Phone

304-480-7300

Email

bepinquiries@fiscal.treasury.gov

Address

Cybersecurity Policy and Compliance Division

Administrative Resource Center

Parkersburg, WV 26101

US

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Next steps

To verify the status of your application both during and after the announcement open period, log into your USAJOBS account at https://www.usajobs.gov. On the Home page, scroll down and locate your job application. Once the job has been located, click the “Track this application” link on the right under the application date. The page will refresh to display the Agency’s Application Information page where you can scroll down and review any notifications the agency has sent you. The Application Status will appear along with the date your application was last updated.

For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

Please notify us if your contact information changes after the closing date of the announcement. Also, note that if you provide an email address that is inaccurate or if your mailbox is full or blocked (e.g., spam-blocker), you may not receive important communication that could affect your consideration for this position.

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