RECORDS AND INFORMATION MANAGEMENT SPECIALIST

Summary

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The primary purpose of this position is to serve as a Records and Information Management Specialist in the Division of Information Services (MSI) at Headquarters Air Force Office of Special Investigations (AFOSI). Incumbent ensures proper maintenance and availability of closed investigative records.

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Duties

GS-09:

• Under the direction of the supervisor provides guidance in File Room records management operations and performs records management work. In performing the duties of the position, the incumbent provides guidance in File Room records management operations and performs records management work which includes: planning, controlling, directing, organizing, training, promoting, and other activities involved with respect to records creation, records maintenance and use and disposition in order to achieve adequate and proper documentation of the policies and transactions of AFOSI operations.
• Manages the command’s multi-media records management program. Works directly for the Chief, Information Services Division, to recommend and implement processes and procedures for File Room staff to support the electronic conversion of various forms of media contained in case files.
• Uses systems of record to manage the lifecycle of AFOSI investigative records: Utilizes automation, computers, SharePoint electronic records repository, Information Technology (IT) and their widely varied applications as valuable tools for records and information management work to perform a wide variety of tasks. Inputs, stores, and retrieves data in multiple formats from various IT Systems and uses those systems to access files, initiate and track projects, analyze data, and generate reports.
• Manages the operation of the Agency records staging areas for AFOSI case files. Receives and stores the Agency’s inactive case file records to include classified, unclassified, or sensitive (e.g. Privacy Act Systems of Records and Law Enforcement Sensitive) with a retention of three years or longer.

GS-11:

• Serves as a subject matter expert in File Room records management operations. In performing the duties of the position, the incumbent serves as a subject matter expert in File Room records management operations.
• Manages the command’s multi-media records management program. Works directly for the Chief, Information Services Division, to develop processes and procedures for File Room staff to support the electronic conversion of various forms of media contained in case files.
• Uses systems of record to manage the lifecycle of AFOSI investigative records: Utilizes automation, computers, SharePoint electronic records repository, Information Technology (IT) and their widely varied applications as valuable tools for records and information management work to perform a wide variety of tasks. Inputs, stores, and retrieves data in multiple formats from various IT Systems and uses those systems to access files, initiate and track projects, analyze data, and generate reports.
• Manages the operation of the Agency records staging areas for AFOSI case files. Receives and stores the Agency’s inactive case file records to include classified, unclassified, or sensitive (e.g. Privacy Act Systems of Records and Law Enforcement Sensitive) with a retention of three years or longer.

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Requirements

Conditions of Employment

• U.S. Citizenship Required
• Males must be registered for Selective Service, see www.sss.gov
• If authorized, PCS will be paid IAW JTR and AF Regulations. If receiving an authorized PCS, you may be subject to completing/signing a CONUS agreement. More information on PCS requirements, may be found at: https://afciviliancareers.com/regulatory/
• This position is subject to provisions of the DoD Priority Placement Program
• Disclosure of Political Appointments
• Advance in hire may be authorized if there is demonstrable proof provided on your resume
• Leave accrual may be authorized upon request
• Work may occasionally require travel away from the normal duty station on military or commercial aircraft
• This is a drug testing designated position. The incumbent is subject to random drug testing for drug use
• Position requires professional knowledge of the information management life cycle and 33-series Air Force publication, Communications and Information
• Must be able to obtain and maintain Top Secret security clearance
• The actual work performed in this position has been reviewed and determined that it does not meet any of the exemption criteria defined in 5 CFR 551. This position has been designated as nonexempt
• The selectee must undergo an internal background investigation by AFOSI and must be approved for duty by the Commander of AFOSI or the Commander’s designated representative(s)
• Position will be developmental to the target grade of GS-11. Upon completion of appropriate training and time in grade requirement, incumbent may be noncompetitively promoted to the next grade

Qualifications

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Administrative and Management Positions.

GS-09

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-07, or equivalent in other pay systems. Examples of specialized experience includes working knowledge of legislation, regulations, and policies governing Records and Information Management. Working knowledge and analysis in establishing local processes and procedures to ensure stakeholders understand the records life cycle and how information is disseminated, transferred, disposed, stored, and/or staged based upon established guidelines. Develop and provide training to adequately explain program objectives, exemptions, and restrictions as required.

OR EDUCATION: Successfully completed a master’s or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B or J.D. in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: You must submit copies of your college transcripts.

OR COMBINATION OF EXPERIENCE AND EDUCATION: Less than the full amount of specialized experience described in the job opportunity announcement; however, and have at least one year of progressively higher level graduate education, but have not obtained a master’s or equivalent graduate degree. Therefore, have a combination of experience and education. NOTE: You must submit a copy of transcripts.

GS-11

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-09, or equivalent in other pay systems. Examples of specialized experience includes in depth knowledge of legislation, regulations, and policies governing Records and Information Management. Practiced and professional knowledge and analysis in establishing local processes and procedures to ensure stakeholders understand the records life cycle and how information is disseminated, transferred, disposed, stored, and/or staged based upon established guidelines. Subject matter expert knowledge of a wide range of concepts, principles, and practices of a professional or administrative occupation. Skill in applying specific agency concepts and practices to difficult and complex work assignments.

OR EDUCATION: Successfully completed a Ph.D or equivalent graduate degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position. NOTE: You must submit copies of your college transcripts.

OR COMBINATION OF EXPERIENCE AND EDUCATION: I have a combination of specialized experience and education. A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. NOTE: You must submit a copy of transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-­grade requirements to be considered eligible. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks. NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

One year at the GS-07 level is required to meet the time-in-grade requirements for the GS-09 level.

One year at the GS-09 level is required to meet the time-in-grade requirements for the GS-11 level.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

GS-09:

1. Practical knowledge of the Record and Information Management Program, applicable Federal and Public Laws/Executive Orders/DOD Directives/Air Force Instructions, and National Archives and Records Administration guidelines and polices governing life-cycle management of records to include electronic records and information.

2. Working knowledge of RIM principles, policies and guidance to operate storage/staging facility and conduct staff assistance visits.

3. Skill to use operating system software, database concepts, and peripheral storage devices associated with management installation RIM program.

4. Ability to communicate effectively, both orally and in writing. Ability to establish, conduct and provide Records Management training.

5. Ability to plan, schedule and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations. Ability to analyze, plan, and adjust work operations of team organizational segments to meet program requirements and objectives within available resources.

6. Knowledge of associated methods and techniques such as contracting procedures/legal requirements, cost analyses, and budgets.

GS-11:

1. Knowledge of the Record and Information Management Program, applicable Federal and Public Laws/Executive Orders/DOD Directives/Air Force Instructions, and National Archives and Records Administration guidelines and polices governing life-cycle management of records to include electronic records and information.

2. Knowledge of RIM principles, policies and guidance to operate storage/staging facility and conduct staff assistance visits.

3. Skill to use operating system software, database concepts, and peripheral storage devices associated with management installation RIM program.

4. Ability to communicate effectively, both orally and in writing. Ability to establish, conduct and provide Records Management training.

5. Ability to plan, schedule and conduct projects and studies to evaluate and recommend ways to improve the effectiveness and efficiency of work operations. Ability to analyze, plan, and adjust work operations of team organizational segments to meet program requirements and objectives within available resources.

6. Knowledge of associated methods and techniques such as contracting procedures/legal requirements, cost analyses, and budgets.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social). Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcriptswith the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S. Department of Education must accredit education. Click here to check accreditation.

FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education program. It is your responsibility to provide such evidence when applying.

Additional information

Interagency Career Transition Assistance Program (ICTAP): For information on how to apply as an ICTAP eligible click here. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated well qualified or above for this position. You must submit a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting position, grade level, and duty location.

Employed Annuitants (Reemployed Annuitants): Applicants in receipt of an annuity based on civilian employment in the Federal Service are subject to the DoD Policy on The Employment of Annuitants. Click here for more information.

120-Day Register: This announcement may result in a 120-day register that may be used to fill like vacancies for 120 days after the closing date. Applicants may be referred for consideration as vacancies occur.

Military Spouse Preference (MSP) Eligible: MSP applicants, if determined best qualified, must be selected and placed at the highest grade for which they applied. You must include a completed copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for MSP. Click here to obtain/download a copy of the DD Form 3145-4, Military Spouse PPP Self-Certification Checklist.

Priority Placement Program (PPP) Applicant Eligible: PPP Applicants, if determined well qualified and selected, will be placed at the at the full performance level. You must include the applicable completed copy of the PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility as a PPP Applicant. Click here to obtain/download a copy of the applicable PPP Self-Certification Checklist (DD3145-1 through DD3145-4, select the appropriate checklist for your claimed preference). To determine the applicable PPP Self-Certification Checklist required to substantiate the eligibilities you are claiming, refer to the AF Civilian Employment Eligibility Guide located in the Required Documents section of this vacancy announcement.

Direct Deposit: All federal employees are required to have direct deposit.

If you have questions regarding this announcement and have hearing or speech difficulties click here.

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• Benefits
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• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
• Review our benefits
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine your eligibility, qualifications, and quality ranking for this position. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

BASIS OF RATING:

Your application will be rated under the Cut Point procedures based on the extent to which the quality, depth, and complexity of your experience and education relate to the qualification requirements. Additional points are not added for Veteran’s Preference; however, Veteran’s Preference is considered where applicable.

Best Qualified Group: Candidates in this category possess exceptional skills and experience to exceed well above the minimum requirements

Fully Qualified Group: Candidates in this category possess good skills and experience above the minimum requirements.

Basically Qualified Group: Candidates in this category meet the minimum education and/or experience requirements.

The resume/documents you submit must support your responses to the online questionnaire. If your application contradicts or does not support your questionnaire responses, you will receive a rating of “not qualified” or “insufficient information” and you will not receive further consideration for this job.

For additional information on what to include in your resume, click here.

Applicants who meet the requirements for and apply as a non-competitive eligible that meet minimal qualifications and other requirements of this position, will be given consideration as a non-competitive candidate and will be referred unless blocked by an individual with priority/preference.

APPRAISALS/AWARDS: Hiring Managers use objective methods and consider previous performance appraisals and awards in the selection process. Current Federal Civilian employees should list any relevant performance related rating and/or awards in your resume.

Applicants who disqualify themselves will not be evaluated further.

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How to Apply

The complete Application Package must be submitted by 11:59 PM (ET) on 09/18/2024

To preview the Application Questionnaire, please click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12537002

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account. Follow the prompts to complete the application questionnaire. Please ensure you click the Submit My Application button at the end of the process.

To apply for this position, you must provide a complete Application Package which includes:

1. Your Resume (your latest resume will be used to determine your qualifications). If you submit more than one copy of your resume, only the most recent (latest) version will be reviewed. The latest timestamp will be used to determine which version of your resume is “most recent.”

• It is your responsibility to check the status and timestamp of all documents you submit as part of your application.
• If your resume includes photographs, inappropriate material, inappropriate content, or personal information such as age, gender, religion, social security number, etc., you will not be considered for this vacancy.
• For qualification determinations your resume must contain hours worked per week (if part-time) and dates of employment (i.e., hours per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position.

2. A complete Application Questionnaire

3. Additional Required Documents (see Required Documents section). Ensure all submitted documents contain your full name.

PLEASE NOTE: It is the applicant’s responsibility to verify that information entered and/or uploaded, (i.e., resume) is received, accurate, and submitted by the closing date. You may verify your documents have been processed with your application package successfully. You can access your USAJOBS account to do so by clicking here. Uploaded documents may take up to one hour to clear the virus scan.

Human Resources WILL NOT modify or change any answers submitted by an applicant.

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Agency contact information

Total Force Service Center Total Force Service Center

Phone

1-800-525-0102

Email

DO.NOT.EMAIL@CALL.ONLY

Address

AF Office of Special Investigations – Pentagon

27130 Telegraph Road

Quantico, VA 22134

US

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Next steps

Once your application package is received an acknowledgement email will be sent.

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility and qualifications for consideration. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select My Applications, and click on the more information link under the application status for this position.

If you do not provide an email address, you are responsible for checking status updates and notifications in USAJOBS. Hard copy notifications will not be sent to you.

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