Records and Information Management Specialist, GS-0308-13, Information Management Division, Winchester, Virginia(FBI Only)

Who May Apply

Open to ALL U.S. Citizens

Opening Date: August 21, 2024

Closing Date: September 4, 2024 11:59 pm (EST)

Questions regarding this opening should be directed to tjculley@fbi.gov

Job Summary

Position: Records and Information Management Specialist, GS-0308-13

Division: Information Management Division

Unit: Office of the Agency Records Officer Unit

Location: Winchester, Virginia

Working Hours: 8:00 a.m. – 4:30 p.m.

Salary: GS-13 $117,962.00-$153,354.00

Full Performance level: GS-13

Number of Positions Available: 1

Duration: Full Time/Permanent

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

• Must be a U.S. citizen
• Must be able to obtain a Top Secret clearance

Mission Statement:

The mission of the FBI is to protect the American People and uphold the Constitution of the United States.

Major Duties

• Serves as an advisor and consultant by providing advice to executives, managers, and operational personnel regarding the Bureau’s records and information management program which includes the creation, dissemination, research, schedule, storage, and disposition of records.
• Plans, researches, and analyzes a broad range of records and information management functions to include addressing widely diverse, complex, and difficult areas. These include: developing and establishing best practices; performing communication outreach functions; performing strategic analysis and planning; developing metrics; and ensuring that sound information governance and accountability measures are in place.
• Develops and implements strategic plans; analyzes records and information management business processes; creates, conducts, and or coordinates records management training; develops and conducts quality control reviews; provides recommendations to improve workflow and create efficiencies; and ensures compliance with the overall mission and business needs.
• Conducts extensive research of policy materials, directives, laws, and regulations which require substantial interpretation. Provides policy and governance on the use of records management tools to ensure best practices and Bureau compliance with Federal statutes.
• Prepares, presents, and defends recommendations and findings to management in complex written reports, memoranda, executive summaries, and analytical narratives. These may assist management in their decisions regarding the continuation, re-direction, or termination of major projects.

Qualifications and Evaluations

Please make sure your specialized experience/requirement(s) can be identified in your resume. Applicants must meet the qualification requirements by the closing date of this announcement.

Your application will be evaluated and rated under the FBI’s Candidate Rating Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed in this announcement and will be compared to your responses to the online assessment questionnaire. High self-assessment in the vacancy questions that is not supported by information in your resume, and/or supporting documents may eliminate you from Most Competitive status.

Your application will then be placed in one of three categories: Most Competitive, Competitive, or Least Competitive. Names of candidates in the Most Competitive category will be sent to the hiring official for employment consideration. Veterans’ preference will be applied.

All applicants will be rated on the following Competencies :

• Flexibility/Adaptability
• Analytic Thinking
• Information Management
• Quality Assurance
• Research (Data)
• Communication

Specialized Experience (SE):

GS-13: Applicant must possess at least one (1) year of specialized experience equivalent to the GS-12grade level. SE is defined as follows:

• Extensive knowledge of records and information management laws, executive orders, directives, policies, regulations, and precedents applicable to the administration of the program in order to align the records and information management program with the Bureau’s mission and business needs.
• Analytical ability to design and conduct comprehensive records and information management program studies where the boundaries are extremely broad and difficult to determine and develop logical, clear, and well-documented recommendations and conclusions.
• Expert ability to communicate clearly and effectively, both orally and in writing, in order to tactfully and persuasively advise and guide management relative to a variety of issues which can be delicate in nature; make presentations; and prepare complete, clear, and concise formal and informal reports, correspondence, and briefings.
• Current or previous experience in assessing existing records schedules and preparing and submitting new or revised records control schedules to the National Archives and Records Administration or a state agency with records oversight responsibilities.

How to Apply 

For detailed instructions related to applying, uploading documents, withdrawing an application or updating your application, please review instructions on How to Apply . If applying online is a hardship, please use the contact information listed in the vacancy announcement prior to the closing date for assistance.

Required Documents

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

1. Your resume, specifically noting relevant work experience and associated start and end dates
2. A complete assessment questionnaire
3. Other supporting documents ( if applicable ):

• Notification of Personnel Action, SF-50; not applicable to current FBI employees
• Memorandum for Record (MFR), Please see Additional Information
• Most recent Performance Appraisal; not applicable to current FBI employees
• Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later

Documents that were uploaded one or more years ago will need to be uploaded again. Although an applicant may see these documents within their current profile, the HR Specialists may not have access to view them. All applicants are being asked to upload another copy (if applicable) to ensure the staffing units can review the complete application.

You must complete this application process and submit any required documents by 11:59 p.m. (EST) on the closing date of this announcement. If applying online is a hardship, please contact the HR Specialist listed in the vacancy announcement prior to the closing date for assistance.

What to Expect Next

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Additional Information

• The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ. All FBI positions are in the excepted service.

As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.

• Applicants must be U.S. citizens and consent to a complete background investigation, urinalysis, and polygraph. You must be suitable for Federal employment; as determined by a background investigation.
• Failure to provide necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Additional information will not be requested if your application is incomplete. You application will be evaluated solely on the basis of information you have submitted.
• If you are hired, you will be required to serve a two-year probationary period. Probationary employees are precluded from being considered for all job opportunities until 12-months of their 24-month probationary period has concluded. Probationary Employees may be considered for competitive vacancies that are advertised within their respective division or field office after serving 90 days within the FBI.
• Memorandum for Record: Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation (Memorandum for Record):

a. Percent of time worked in the particular position (cannot conflict with main duties)

b. The month/year work began

c. Frequency worked (i.e., daily, monthly, etc.)

d. Specific duties performed

Attach the Memorandum for Record to your application in the “Cover Letters and Attachments” section of My Career Tools on the Careers Home page. Please upload the attachment as type “Other.”

Veterans’ Preference

If you are entitled to veterans’ preference, you should indicate the type of veterans’ preference you are claiming on your resume and application. Your veterans’ preference entitlement will be verified by the employing agency.

Nepotism

Nepotism is the act of favoring relatives in the hiring process, and is prohibited by law. Public officials are prohibited from hiring or promoting relatives or relatives of officials in their chain of command, as well as actively or indirectly endorse a relative’s appointment or promotion.

During the hiring process, all selected candidates and FBI hiring managers will be required to certify they are not related to anyone involved in the hiring process.

Reasonable Accommodation Request

The FBI provides reasonable accommodations to qualified applicants with disabilities. If you need a reasonable accommodation for any part of the application and/or hiring process, please notify the Office of Equal Employment Opportunity Affairs (OEEOA) Reasonable Accommodation (RA) Program by either e-mail at REASONABLE_ACCOMMODA@fbi.gov , telephone at 202-324-2158, or FAX at 202-324-3976. Your request will receive an individualized assessment.

This e-mail address is only for reasonable accommodation requests. Please do not submit your application and/or any questions unrelated to reasonable accommodations. Should any applications be received, they will not be forwarded for consideration during the hiring process.

Equal Employment Opportunity

The FBI is an Equal Opportunity Employer and all qualified applicants will receive consideration for this vacancy. Except where otherwise prohibited by law, selection will be made without regard to, and there will be no discrimination because of color, race, religion, national origin, political affiliation, marital status, parental status, physical or mental disability, genetic information, age, sex, sexual orientation, membership or non-membership in an employee organization, or on the basis of personal favoritism, or any other non-merit factors.

Benefits

The FBI offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; life insurance; health benefits; and participation in the Federal Employees Retirement System.

This link provides an overview of the benefits currently offered to Federal employees: http://www.opm.gov/insure/new_employ/index.asp

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