Records and Information Management Specialist in Reno, Nevada

Summary Explore a new career with the BLM – where our people are our most precious resource. This position is located in Reno, NV. Information about Reno can be found at Reno/Sparks Chamber of Commerce. We expect to fill one vacancy at this time; however, additional positions may be filled from this announcement if they become available. Responsibilities Manage various records administration programs such as: training for office records managers and file custodians; processing National Archives and Records Administration (NARA) transfers/ retrievals/loans. Implement/improve paperwork management codes, subject codes, recurring reports, forms management, and central records. Develop and manage state guidelines for access to information. Collaborate with program staff and managers to develop records policy and procedures. Is the authority for such policy and procedures statewide. Work with and train District/Field office records administrators in the development of District specific policy and WO and State Office records policies as they apply to District and Field Offices. Recommend changes to existing policies and procedures as needed to improve program operations. Develop/facilitate transition plans to ensure effective management of official records to a predominantly automated environment. Identify records needs (automated and manual) and determine appropriate media; evaluate new technology; and conduct feasibility studies of old versus new technology. Conduct long/short range planning for moving from manual to automated environments. Ensure user community has input to all phases of record systems design, implementation, and application. Analyze and evaluate existing records systems on a regular basis (using Life Cycle Management [LCM] procedures and Automated Data Processing [ADP] technology) to determine current need and use. Ensure adequate documentation is in place to support records integrity at judicial proceedings. Monitor LCM policies for compliance when new record systems are created and integrated into existing automated and manual information systems. Serve as a member of various project teams as necessary to provide records administration expertise, advice, and counsel. Provide advice and counsel to program staff, data stewards, and various management teams on records administration. Serve as the statewide lead for Information/Data Sharing Agreements. Assist program leads in developing appropriate information exchange documents with other agencies and private users. Coordinate activities with data administrators and data stewards to develop agreements that are implemented correctly, legally, and successfully. Develop and conduct records administration training statewide (and at the WO and National Training Center as required) for both manual and automated records systems. Provide backup support to the State FOIA and Privacy Act Specialist to receive, process, and monitor FOIA requests. Assist with implementing policies and procedures to ensure compliance with the FOIA and Privacy Act. Work with the Bureau, department, Solicitor, and other Federal contacts as necessary to fulfill designated roles and responsibilities. Requirements Conditions of Employment Qualifications In order to be rated as qualified for this position, we must be able to determine that you meet the qualification requirements – please be sure to include this information in your resume. No assumptions will be made about your experience. Specialized experience required to qualify at the GS-11 grade level:Have one year of specialized experience equivalent to at least the GS-09 grade level in Federal service with demonstrated experience in: records retrieval, storage, procedures, and policy. Experience researching, interpreting, evaluating, and applying records regulations and policies in compliance with Federal Records Center (FRC) and National Archives records (NARA) schedules and policies. Experience providing records training to employees. Experience working with and in support of the Freedom of Information Act (FOIA). -OR- Have completed 3 full years of graduate level study or possess a Ph.D. or equivalent doctoral degree in a field that provided the knowledge, skills, and abilities necessary to do the work. -OR- have an equivalent combination of specialized experience and graduate level education described above. Specialized experience required to qualify at the GS-12 grade level: Have one year of specialized experience equivalent to at least the GS-11 grade level in Federal service with demonstrated experience in: Records policy development, records operational management, establishing and managing both physical and electronic records and records filing systems in compliance with Federal records retention schedules, experience directing and training employees, experience interacting with internal and external entities, other agencies and stakeholders for the purpose of providing or receiving information. Knowledge of National Archives and Records Administration (NARA) records retrieval/storage procedures and practices to manage various records administration program operations in collaboration with NARA and knowledge of records disaster recovery procedures and techniques. This position is considered a career ladder opportunity, with a full performance level of GS-12. If selected at a lower grade level, you may be non-competitively promoted to the next grade level at the discretion of your supervisor and is contingent upon meeting regulatory and legal requirements for promotion, satisfactory performance, and the availability of higher-level work. Promotion is not guaranteed, and no promise of promotion is implied. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. You must meet all qualification requirements within 30 days of the closing date of the announcement. Federal employees in the competitive service are also subject to the Time-In-Grade requirement in accordance with 5 CFR 300.604. If you are a current Federal employee in the General Schedule (GS) pay plan and applying for a promotion opportunity, you must have completed a minimum of 52 weeks at the next lower grade level. Education This position is covered under the 0308 series, OPM group qualification standards for Administrative and Management positions. If using education to qualify, you must submit copies of all transcripts or a list of college courses that include hours and grades from an accredited U.S. college/university. See Required Documents section for more information. There is no substitution of education and the GS-12 level. Additional Information DOI uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit E-Verify. Career Transition Assistance Plan (CTAP)/lnteragency Career Transition Assistance Program (ICTAP): These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well qualified for the position with a score of 90 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: CTAP or ICTAP Males born after 12/31/59 must be registered for Selective Service Travel and relocation expenses will not be paid by the Department of the Interior. Any travel, transportation and relocation expenses associated with reporting for duty in this position will be the responsibility of the selected employee. The official worksite for the selectee is the duty station identified in this vacancy announcement. The selectee will typically report to this duty location on a regular and recurring weekly basis. The selectee may be allowed to telework with supervisor approval. Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. If eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive or Student Loan Repayment. Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire