Records and Information Management Specialist in Washington, District Of Columbia

Summary This position is located in the Office of Administrative Services (OAS), Executive Office, Environment and Natural Resources Division. OAS is responsible for records management that include the development, implementation, maintenance, evaluation, and operation of a modern records management program. Responsibilities This vacancy is also being announced concurrently with Ann# ENRD-24-055-DE for applicants who DO NOT have Federal status. Please review that announcement to determine if you are eligible to apply. Note: Applicants must apply separately for each announcement. As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service. As a Records and Information Management Specialist, duties include the following: Assists in maintaining and monitoring an integrated records program affecting policies and procedures throughout the Environment and Natural Resources Division. Identifies procedures and methodologies to improve the effectiveness and efficiency in the life cycle management of records and documentation. Provides assistance to resolve program or policy issues. Interprets National Archives and Records Administration, Department of Justice, and Division policy and guidance. Prepares and disseminates guidance on employee recordkeeping obligations, responsibilities, and practices. Assists with revising the Division’s training plan and development of instructional material and reference guides. Participates with training, presentations, and workshops on records management responsibilities including identification of Federal records in all formats and media. Participates in the formulation, promulgation, and maintenance of Division policies, objectives, and strategic plans relating to records management. Provides suggestions, advice, and assistance to staff and contractors with respect to individual or case-related records management issues. Collaborates with Office of Information Technology and Office Information Management to provide support for compliant electronic record keeping and records life cycle management. Requirements Conditions of Employment Qualifications To Qualify for GS-9: You must have one year of specialized experience at, or equivalent to, the GS-7 Federal grade level or above performing technical and advisory services for an organization’s records management program; OR have a Master’s or equivalent graduate degree; OR two (2) full academic years of progressively higher level graduate education leading to such a degree; OR a combination of graduate education and experience that meets 100% of the qualification requirements for this position. Note: Examples of qualifying specialized experience include applying federal policies, procedures, and regulations as they relate to government records management; developing and conducting records management projects; classifying, categorizing, and tagging various case files; and coordinating actionable items with multiple stakeholders (e.g. NARA, Federal Records Center, team leaders, etc.). To Qualify for GS-11: You must have one year of specialized experience at, or equivalent to, the GS-9 Federal grade level or above maintaining an organization’s integrated records management and electronic recordkeeping program for the creation, maintenance, and disposition of records and documents using National Archives and Records Administration (NARA) policies, procedures and guidelines; OR Ph.D. or equivalent doctoral degree; OR three (3) full academic years of progressively higher level graduate education leading to such a degree; OR a combination of education and experience that meets 100% of the qualification requirements of this position. Note: Examples of qualifying specialized experience include interpreting and applying NARA policies and guidance; reviewing file plan work requirements, storage conditions, and retention schedules; and applying government-wide policies and procedures related to the proper use, maintenance, storage and disposition of Federal records. Qualifying education must demonstrate the knowledge, skills, and abilities necessary to do the work of this position. Applicants are required to submit a writing sample. Please provide a 1-5 page double spaced sample for which you are the primary author. This can include papers, or portions of papers, submitted for classes or writing assignments done for a previous employer. Time in Grade: Federal employees must meet time-in-grade requirements (one year at the next lower grade) by the closing date of the announcement. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skill and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. YOUR RESUMÉ MUST support your responses to the online questionnaire and provide specific details as to how your experience meets the specialized experience as described in the vacancy announcement if you are using experience to meet all or part of the qualification requirements. Please ensure that your resume includes the month and year that you began and ended each position held or that position will not be credited toward meeting the specialized experience requirement. Part-time employment will be prorated in crediting experience. Failure to provide details will result in an ineligible rating. Your latest resume submitted for this vacancy announcement will be used to determine qualifications and supersedes previous submissions. Only experience and education obtained by the closing date of this announcement will be considered. To preview questions, please click here: https://apply.usastaffing.gov/ViewQuestionnaire/12521790 Education All academic degrees and coursework must be completed at a college or university that has obtained accreditation or pre-accreditation status from an accrediting body recognized by the U.S. Department of Education. For a list of schools that meet this criteria, see www.ed.gov Education completed in foreign colleges or universities may be used to meet the above education requirements if you can show that the foreign education is comparable to that received in an accredited educational institution in the United States. It is your responsibility to timely provide such evidence by submitting proof of creditability of education as evaluated by a credentialing agency with your application materials. More information may be found at https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html All documentation must be in English or include an English translation. https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html Additional Information Career Transition Programs: The Career Transition Assistance Program (CTAP) provides eligible surplus and displaced competitive service employees in DOJ with selection priority over other candidates for competitive service vacancies. The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If you have received written notification of your eligibility for consideration under CTAP/ICTAP, you may receive special priority consideration for this position if you are well-qualified for the position with a score of 85 or better on established ranking criteria. Veterans Employment Opportunity Act (VEOA): VEOA allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement. You can find additional information at: http://www.opm.gov/policy-data-oversight/veterans-services/vet-guide/ Military Spouses: You’re eligible if you are a spouse of an active duty member of the armed forces; a spouse of a service member who is 100% disabled due to a service-connected injury; or a spouse of a service member killed while on active duty. You must meet certain criteria for each of these eligibility categories. Learn more about the specific criteria for military spouses Schedule A: DOJ welcomes and encourages applications from persons with disabilities and is firmly committed to satisfying its affirmative obligations under the Rehabilitation Act of 1973 to ensure that persons with disabilities have every opportunity to be hired and advanced on the basis of merit within the Department. DOJ also encourages eligible Schedule A applicants to submit their resumes to resume@benderconsult.com, and reference “Federal Career Opportunities” in the subject line. Additional information is found at: www.benderconsult.com Land Management applicants on a time-limited appointment are eligible to apply. The Land Management Workforce Flexibility Act, P.L. 114-47 was signed into law on August 7, 2015, allowing certain individuals who currently are or formerly were under time-limited competitive appointments at certain land management agencies to compete for permanent positions in the competitive service at a land management agency, or any other agency, under merit promotion procedures. Benefits: DOJ offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. General Employment Information: DOJ EEO STATEMENT: The U.S. Department of Justice fosters an inclusive and diverse workforce, find our EEO statement online at: https://www.justice.gov/jmd/page/file/1394116/dl?inline SELECTIVE SERVICE: Additional information is found at: www.sss.gov.