Records & Information Management Specialist

Summary

Reclamation is seeking a career professional looking for an opportunity to capitalize on their expertise as a Records & Information Management Specialist. You can make a difference in the West by assisting in meeting increasing water demands while protecting the environment.

Duty Location: Farmington, New Mexico and Salt Lake City, Utah. For more information about Salt Lake City, click here, and for information about Farmington, click here.

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Duties

The selectee will be assigned developmental duties. The duties listed below are at the full performance level.

• Perform a variety of records management duties necessary to support the Records Management Supervisor in meeting organizational goals and objectives.
• Ensure compliance with records policies, procedures, and standards using on-site reviews, sampling and evaluations.
• Conduct extensive research of records spanning the life of projects that may pertain to special or unique requests, involving the United States Government in matters dealing with land, water, policies, and dams, canals, pumping plants and their maintenance.
• Participate in regional records management program reviews.
• Perform on-site evaluations and inventories of historical record collections, analyzes information, develops and implements recommendations and plans addressing problematic areas.
• When operating offices are closes, directs the disposition of records.
• Assist the Records Management Supervisor in developing and delivering internal training to all employees with various levels of responsibilities regarding records management.
• Assist the Records Management Supervisor in developing and implementing the Upper Colorado (UC) Region Continuity of Operations (COO) Coordinators for inclusion in the COO Plans.

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Requirements

Conditions of Employment

You must be a U.S. Citizen or U.S. National.

You must be suitable for federal employment, determined by a background investigation.

You must submit a resume and supporting documentation (see Required Documents).

You must submit eligibility documents for veterans consideration (see Required Documents).

You must meet any minimum education and/or experience requirements (see Qualifications).

You must submit transcript(s) to verify education requirements (see Qualifications/Education).

Who May Apply:

• 30% or More Disabled Veterans
• Bureau of Reclamation Employees (Competitive)
• Bureau of Reclamation Employees (Non-Competitive)
• Career Transition Assistance Plan (CTAP)
• Department of the Interior Employees (Competitive)
• Department of the Interior Employees (Non-Competitive)
• Federal Employees (Competitive Transfer)
• Federal Employees (Non-Competitive Transfer)
• Former Federal Employees (Competitive Reinstatement)
• Former Federal Employees (Non-Competitive Reinstatement)
• Individuals with Disabilities (Schedule A)
• Interagency Career Transition Assistance Plan (ICTAP)
• Land Management Workforce Flexibility Act (LMWFA)
• Military Spouses
• Miscellaneous Appointing Authorities
• Peace Corps & AmeriCorps VISTA Volunteers
• Public Lands Corps (PLC) Hiring Authority
• Special Hiring Authorities
• Veterans Employment Opportunities Act (VEOA)
• Veterans Recruitment Authority (VRA)

Qualifications

In order to be rated as qualified for this position, the HR Office must be able to determine that you meet the education and/or specialized experience requirement – this information must be clearly supported in the resume.

A. To qualify at the GS-07, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-05 level in the Federal service having demonstrated experience with three of the following duties: 1. Maintaining records in an established filing system; 2. Assisting others with utilizing software applications/programs to perform electronic file indexing; 3. Prioritizing workload to meet suspense; 4. Experience with data entry; 5. Reviewing documents for accuracy; 6. Providing customer service and resolving issues.

OR

B. You could otherwise qualify on the basis of Education having:

A bachelor’s degree with Superior Academic Achievement (SAA), which is defined as possessing one of the following: Being in the upper third of the graduating class in the college, university, or major subdivision, such as the College of Liberal Arts or the School of Business Administration, based on completed courses; or having a grade-point average of 3.0 or higher out of a possible 4.0 (“B” or better) as recorded on their official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 (“B+” or better) based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum. (Grade-point averages are to be rounded to one decimal place. For example, 2.95 will round to 3.0 and 2.94 will round to 2.9.); or election to membership in a national scholastic honor society. The superior academic achievement provision is to be used to determine eligibility for applicable GS-07 level positions of persons who have completed all the requirements for bachelor’s degree from an accredited college or university with a qualifying grade point average (GPA), class standing, or honors society. For more information, visit OPM.

OR

C. One year of graduate education (generally considered 18 semester hours) in one or a combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

OR

D. A combination of qualifying education and experience.

A. To qualify at the GS-09, you must possess one year of specialized experience equivalent in difficulty and complexity to at least the GS-07 level in the Federal service having demonstrated experience with four of the following duties: 1. Providing effective and efficient training to others in using a system; 2. Assisting with gathering information for evaluations and reports; 3. Providing recommendations for process improvement; 4. Developing file plans; 5. Experience conducting file searches; 6. Providing customer service and resolving issues; 7. Prioritizing workload to meet suspense.

OR

B. You could otherwise qualify on the basis of Education having:

Master’s or equivalent graduate degree or two years of progressively higher-level graduate education leading to a master’s degree in accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management.

OR

C. You may combine specialized experience and education to meet the minimum qualifications. A combination of specialized experience, as defined in A, and graduate education, as defined in B, that when combined, equal 100% of the total requirement. (Please note: only graduate education in excess of the first year, generally considered 18 semester hours, may be used in this calculation. Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service).

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Time-In-Grade: Current career or career-conditional employees of the Federal government, or former career or career-conditional employees, who have a break in service of less than one year, are required to meet the time-in-grade restriction of one year of Federal experience at the next lower-grade, with few exceptions outlined in 5 CFR 300.603(b). Applicants eligible under the Land Management Workforce Flexibility Act (LMWFA) are not required to meet time-in-grade restrictions in order to be considered.

You must meet all Eligibility and Qualification requirements, including time-in-grade restrictions and any selective placement factors if applicable, by 07/01/2024.

Education

This vacancy announcement allows substituting education for experience at the GS-07 and GS-09 grade levels. You must submit a copy of college transcript(s) (unofficial copy is acceptable) to support claimed education if substituting education for experience. Transcripts must include the name of the college or university and date the degree was conferred. A typed list of courses, grades, semester/quarter hours, GPA, etc. will not be accepted. Non-submission may result in being rated not-qualified for the position.

You will be required to provide official college transcripts to verify educational qualifications, if selected. An official transcript must be sent directly from the University’s Registrar’s office and must be provided from the institution awarding the degree. Academic transcripts certified by notary publics are NOT official. Official transcripts must be submitted prior to reporting to work as a condition of employment. Failure to submit official transcripts may be grounds for dismissal or rescission of the job offer.

Accreditation: Only education from an accredited college or university recognized by the Department of Education is acceptable to meet education requirements or to substitute for experience, if applicable. For additional info, refer to the Office of Personnel Management and U.S. Department of Education.

Foreign Education: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs. For additional info, refer to the U.S. Network for Education Information.

Additional information

You may be required to serve an initial probationary period.

Reclamation has determined that the duties of this position are suitable for telework and you may be allowed to telework with supervisory approval.

Current agency employees may be eligible to receive a referral bonus for recruitment of this position. For information visit: Referral Bonus Awards.

Related non-Federal experience or related experience as retired members of the uniformed services may be credited towards computing entitlement to leave accrual, at managerial discretion, providing that experience meets certain criteria. This provision allows new employees to earn annual leave at a higher rate than would otherwise be allowed. (5 Code of Federal Regulations, 630). For additional information, please visit: Creditable Service for Annual Leave

DOI uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including applicant rights and responsibilities, please visit https://www.e-verify.gov/

This position is designated as a LOW RISK position. It requires a fully completed and favorably adjudicated SF85 Background Investigation (T1 or equivalent) that is current (within the last 5 years). This is a condition of employment.

Male applicants born after December 31, 1959 must certify registration with the Selective Service System or that the applicant is exempt from having to do so under the Selective Service Law. Go to: https://www.sss.gov

This is a non-bargaining unit position.

Additional vacancies may be filled using this job announcement.

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• Benefits
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• A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
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• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide to the application questionnaire, and the result of the additional assessments required for this position. You will be assessed on the following Competencies (knowledge, skills, abilities, and other characteristics):

• Attention to Detail
• Information Management
• Manages and Organizes Information

In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessment(s), including a Self-Assessment and a Subject Matter Expert (SME) Resume Review. These assessments measure the critical competencies listed above that are required to successfully perform the job.

The application questionnaire can be previewed here: https://apply.usastaffing.gov/ViewQuestionnaire/12438538

Your answers will be verified against information provided in your resume. Your resume must clearly support the responses to all the questions by addressing experience, education, and/or training relevant to this position. You must make a fair and accurate assessment of your qualifications. If a determination is made that you have rated yourself higher than what is apparent in the description of your experience, competencies, skills, and/or education/training (or that your resume/application is incomplete), you could be rated ineligible or your score could be lowered.

For evaluating the quality of candidates for referral to the selecting official, a three-phased process will be used.

Phase 1: Applicant resumes will be reviewed by Human Resources to ensure they meet the basic qualification requirements (see definition of specialized experience). If applicants meet basic qualifications, they will continue on to the second phase and will be given an interim score based on the application questionnaire, which will take the applicant approximately 30 minutes to complete when initially applying.

Phase 2: Candidates who were minimally qualified based on the assessment questionnaire identified in the first phase will advance to a structured resume review by a Subject Matter Expert (SME) panel. The SME panel will score resumes using a pre-determined scoring matrix based on the competencies listed above.

Phase 3: Candidates will be given a final score which combines the scores from the first and second phases. Those candidates who score as best qualified will be referred to the selecting official for consideration.

Applicants who apply under this job opportunity announcement agree to have their application, associated documents and applicable personal information shared with other Bureaus/Offices within the Department of the Interior (DOI) who have vacancies with the same occupational series, grade, full performance level and in the same geographic location(s). Applying to this announcement does not replace the need to apply to other job opportunity announcements for which you wish to receive consideration. You may choose to opt in of having your information shared with other agencies when applying for this position. If an agency requests a copy of a certificate you are on, you will be notified.

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How to Apply

Applications (resume, assessment questionnaire, and supporting documentation) for this vacancy MUST be received online BEFORE midnight Eastern Time (Washington, DC time) on 07/01/2024. To apply, click the blue APPLY ONLINE button at the top of the page.

Do not submit photographs with the application package. Documents with photographs may not be seen by hiring officials – applicant must remove any images from badges, licenses, etc.

Agency contact information

Adam Curtis Adam Curtis

Phone

801-524-3641

Email

ajcurtis@usbr.gov

Address

Upper Colorado Basin Regional Office

Bureau of Reclamation

125 S State Street Room

Room 8100

Salt Lake City, UT 84138-1102

US

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Next steps

Upon successful submission of the application packet, applicants will receive a confirmation email from USAJOBS. If this email confirmation is not received by the applicant, the application has not yet been accepted by the system.

After all application packages have been received, resumes and supporting document(s) will be reviewed to ensure applicants meet the basic qualification requirements. Each applicant who meets the basic qualifications will be further evaluated on the information provided in the resume, application questionnaire, and other assessment criteria identified in the “How You Will Be Evaluated” section above. Best-qualified applicants will be referred to the selecting official. After making a tentative job offer, a suitability and/or security background investigation will be conducted. A final job offer is typically made within 40 days after the deadline for applications. Applicants should monitor their status for positions with the Bureau of Reclamation by regularly checking their public status notifications in the USAJOBS profile.

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