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Records Management Specialist

University of North Carolina Charlotte

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Records Management Specialist

Please see Special Instructions for more details.

  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your Application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write ‘see resume’ on your application when completing the job duties section.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/
position Information

General Information

Vacancy Open to All Candidates
Employment Type Permanent – Full-time
If time-limited, note appointment end date
Hours per week 40
Months per year 12
Position Number 000507
NC Salary Grade Equivalency NC09
Classification Title Admin Support Specialist – Journey
Working Title Records Management Specialist
Salary Range $35,608 – $48,961
Anticipate Hiring Range $35,608 – $47,500
FLSA Status Non Exempt
Division Business Affairs
Department Human Resources (Adm)
Work Unit Compensation and Position Management
Work Schedule
8:00 am – 5:00 pm; Monday – Friday with occasional evening and weekend hours required, as necessary.
Primary Purpose of Position
This position is responsible for the accurate and timely Banner data entry of all employment actions (new hire, promotion, horizontal, special payment, etc.) associated with all University employee designations (Faculty, EHRA, SHRA, non-student temporary, and student).
Minimum education/experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Note: Some state job postings state you can qualify by an ‘equivalent combination of education and experience.’ If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties
Responsible for the accurate data entry of personnel and pay-related actions into Banner HR, within all established payroll deadlines.
Will be responsible for data integrity for information that is manually and automatically entered into Banner HR and the employee’s personnel records. Pay actions will include: setting up new hires, changes to an existing assignment, such as extensions, fund and salary changes, FTE changes, leave statuses, and separations.
Other Work Responsibilities
The successful candidate will have:
  • Accurate and efficient data entry skills, with strong attention to detail.
  • Experience working in a high-volume, automated payroll environment.
  • The ability to work independently, with general instructions.
  • Solid problem-solving and decision-making skills.
  • Experience with Banner HR is a plus. However, knowledge of any HR Management system is required.
  • Experience in working within multiple computer systems and programs.
  • The ability to recognize and question all work submitted for processing to eliminate redundancy and incorrect information.
  • The ability to do simple and complex calculations of salary actions.
  • The ability to adhere to deadlines and have the ability to multitask and prioritize work.
Departmental Preferred Experience, Skills, Training/Education
  • Experience working in an HR office handling data entry of personnel actions and/or payroll actions.
  • Experience working in higher education is a plus.
  • Understanding of FMLA and workers’ compensation.
  • Experience with Banner, HRM systems such as PeopleAdmin, and an I-9 system such as LawLogix.
  • The ability to work independently, with general instructions. Solid problem-solving and decision-making skills.
Necessary Licenses or Certifications
Work Location King 216
Posting date 07/24/2026
Closing date 08/03/2026
Proposed Hire Date 08/24/2026
Contact Information
Special Notes to Applicants
  • The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
  • The Search Committee will not contact references without first verifying permission with the finalist.
  • Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
  • Do not write ‘see resume’ on your application when completing the job duties section.
  • UNC Charlotte Benefits Information: https://hr.charlotte.edu/benefits/benefits-overview/

Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. *
    How did you hear about this employment opportunity?

    • UNC Charlotte Website
    • HERC Job Board
    • Inside Higher Education
    • Mitratech Circa (formerly known as Local JobNetwork)
    • Another Website
    • Agency Referral
    • Advertisement/Publication
    • Personal Referral
    • Other
  2. Where did you learn about this posting?

    (Open Ended Question)

  3. *
    Do you have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience?

    • Yes – I have at least a high school diploma / GED and one year of related office experience or an equivalent combination of education and experience
    • No – I do not have at least a high school diploma /GED and at least one year of related office experience.
  4. *
    Do you have experience working in an HR office handling data entry of personnel actions and/or payroll actions? Please explain your experience.

    (Open Ended Question)

  5. *
    Do you have experience with Banner, HRM systems such as PeopleAdmin, and an I-9 system such as LawLogix? Please explain what programs you have used.

    (Open Ended Question)

  6. *
    Do you have an understanding of FMLA and workers’ compensation? Please explain.

    (Open Ended Question)

Applicant Documents

Required Documents

  1. Resume / Curriculum Vitae

Optional Documents

  1. Cover Letter / Letter of Interest

The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability, gender identity or sexual orientation.

 

To help us track our recruitment effort, please indicate in your cover/motivation letter where (usajobvacancies.com) you saw this job posting.

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