Recruiting Assistant

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Chapman and Cutler LLP is seeking a motivated and enthusiastic Recruiting Assistant to join the Talent Development Department in our Chicago office. The Recruiting Assistant will help coordinate all processes and initiatives involved in recruiting, including recruitment and support of new professional staff members and attorneys as directed by the Director of Talent Acquisition. The position requires an in-office presence but includes flexibility for some remote work.

Candidates must be able to interact with attorneys and staff in a professional, approachable manner. Having a strong client service attitude will be highly advantageous. The successful candidate must be an excellent communicator with the demonstrated ability to ask questions and learn from coworkers.

The day-to-day responsibilities of the Recruiting Assistant will include:

• Assists with staff recruiting tasks throughout the recruiting lifecycle, including liaising with hiring managers, posting openings on internal and external sites, identifying potential candidates, liaising with and screening candidates, scheduling candidates for interviews, coordinating travel expense reimbursement of candidates, preparing offer letters, coordinating preboarding efforts, and updating the recruiting database accordingly
• Acts as a representative of the firm and an initial point of contact for staff, lateral attorney, summer associate, and incoming associate candidates via phone, email, and in-person interactions
• Assists with the organization, planning, and execution of internal and external firm recruiting events, including booking conference rooms, ordering catering, working with outside vendors, and attending events; assists in fostering attorney attendance at these events
• Assists with both undergraduate and law student recruiting, including scheduling callback interviews, greeting candidates, coordinating travel expense reimbursement of candidates, handling offer gifts, and planning on-campus events
• Tracks and completes data entry of and responses to new applicants in the applicant tracking system
• Responsible for departmental filing, maintaining administrative files, updating standard operating procedures, and maintaining frequently used forms and documents
• Conducts office tours as needed for new hire orientation
• Performs all other duties as assigned, including providing back-up coverage for other Talent Development positions when needed

MINIMUM QUALIFICATIONS:

Candidates must have a Bachelor’s Degree (preferred) or an Associate’s degree plus additional Recruiting or Human Resources experience. The ideal candidate will have zero (0) to three (3) years of prior experience in a professional environment; preference given to those with prior law firm experience. A proficiency working with MS Word, Excel, and PowerPoint is required.

• Functions effectively in a fast-paced environment while prioritizing, managing and meeting deadlines
• Superior organizational and proofreading skills; detail oriented
• Works well under pressure and is an excellent problem-solver
• Thrives in a team-oriented environment, is self-motivated, and willingly takes initiative and offers assistance
• Committed to a high level of client/customer service
• Exercises excellent judgment and integrity; professional demeanor and discretion required
• Committed to following all Firm policies and information security protocols

Must be available to work outside of normal business hours and to work overtime during student recruiting season, callback interview season, the Summer Associate Program and other times as requested.
In accordance with the Illinois Pay Transparency Law, the expected salary range for this Chicago position is between $50,000 and $60,000. The benefits overview for this position is available for review at the below link.
Benefits Overview

Please submit a cover letter and resume. All applicants will be considered; however, the hiring decision will be made based on qualifications for the position.

Chapman and Cutler LLP is an Equal Opportunity Employer M/F/D/V/SO

 

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