Recruitment of Community Women and Youth Influencers in the Tanga Pemba Seascape

Request for Proposals (RfP)

Recruitment of Community and digital Women Influencer in Tanga Pemba Seascape

Coastal and Ocean Resilience, IUCN Tanzania Country Office.

RfP Reference: IUCN-05-11-P04216

Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.

REQUIREMENTS

A detailed description of the services and/or goods to be provided can be found in Attachment 1.

CONTACT DETAILS

During this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your proposal.

IUCN Contact: jolly.chemutai@iucn.org

PROCUREMENT TIMETABLE

This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will contact you.

DATE – ACTIVITY

15th January 2025 – Publication of the Request for Proposals

25th January 2025 – Deadline for confirmation of intention to bid

2nd February 2025 – Deadline for submission of questions

9th February 2025 – Planned publication of responses to questions

15th February 2025 – Deadline for submission of proposals to IUCN (“Submission Deadline”)

14th February 2025 – Clarification of proposals

17th February 2025 – Interviews/site visits / presentations

22nd February 2025 – The planned date for contract award

25th February 2025 – Expected contract start date

Please email the IUCN contact to confirm whether or not you are intending to submit a proposal by the deadline stated above.

COMPLETING AND SUBMITTING A PROPOSAL

Your Proposal must consist of the following three documents:

• Signed Declaration of Undertaking (see Attachment 2)
• Technical Proposal (see Section 4.4 below)
• Financial Proposal (see Section 4.5 below)

Proposals must be prepared in English.

Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder’s name is the name of the company/organisation on whose behalf you are submitting the proposal, or your own surname if you are bidding as a self-employed consultant. Your proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.

IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.

1. Eligibility

2. Technical Proposal

3. [not applicable]

   The technical proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).

   Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.

   Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.

   IUCN will evaluate technical proposals with regards to each of the following criteria and their relative importance:

Description – Information to provide – Relative weight

A track record of engagement with environmental issues – 20%

• Evidence on environmental campaigns created and proof of evidence

Proficiency in various content formats (videos, blogs, podcasts, social media posts) – 20%

• Provide links to sites

A history of advocacy or participation in similar campaigns – 15%

• Provide links to sites

Tools and equipment: Have a smart phone and highly recommend computer if possible – 15%

Have ability to create attractive, excellent and progressive stories. – 15%

• Provide links to sites

A good following that is engaged (likes, comments, shares), and fits our demographics and purpose.- 15%

• Provide links to sites

TOTAL – 100%

Financial Proposal

The financial proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.

1. Prices include all costs

2. Applicable Goods and Services Taxes

3. Currency of proposed rates and prices

4. Breakdown of rates and prices

5. Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your financial offer.

   Proposal rates and prices shall be exclusive of Value Added Tax.

   All rates and prices submitted by Proposers shall be in [Tanzanian shillings].

   For information only, the price needs to be broken down as follows:

Description – Quantity – Unit Price – Total Price

1 . Assigned quarterly deliverables – 1 – As per IUCN policy – As per IUCN policy

2

3

4

5

6

TOTAL

Additional information not requested by IUCN should not be included in your Proposal and will not be taken into account in the evaluation.

Your proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.

Withdrawals and Changes

You may freely withdraw or change your proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.

EVALUATION of PROPOSALS

1. Completeness

   IUCN will firstly check your proposal for completeness. Incomplete proposals will not be considered further.

2. Technical Evaluation

   • Scoring Method

Your proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.

• Minimum Quality Thresholds

Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.

• Technical Score

Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your proposal’s overall technical score.

3. Financial Evaluation and Financial Scores

The financial evaluation will be based upon the full total price you submit. Your financial proposal will receive a score calculated by dividing the lowest financial proposal that has passed the minimum quality thresholds (see Section 5.2.2) by the total price of your financial proposal.

Thus, for example, if your financial proposal is for a total of CHF 100 and the lowest financial proposal is CHF 80, you will receive a financial score of 80/100 = 80%

4. Total Score

Your proposal’s total score will be calculated as the weighted sum of your technical score and your financial score. The relative weights will be:

Technical: 70%

Financial: 30%

Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.

Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose proposal achieves the highest total score.

6. Explanation of procurement procedure

1. IUCN is using the Invitation Procedure for this procurement. This means that only invited bidders may submit a proposal. IUCN typically invites from four to six bidders to submit a proposal.

2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.

3. All proposals must be received by the submission deadline in Section 3.1 above. Late proposals will not be considered. All proposals received by the submission deadline will be evaluated by a team of two or more evaluators in accordance with the evaluation criteria stated in in this RfP. No other criteria will be used to evaluate proposals. The contract will be awarded to the bidder whose proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.

4. IUCN will contact the bidder with the highest-scoring proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of proposals takes.

   7. Conditions for participation in this procurement

   1. To participate in this procurement, you are required to submit a proposal, which fully complies with the instructions in this RfP and the Attachments.
      1. It is your responsibility to ensure that you have submitted a complete and fully compliant proposal.
      2. Any incomplete or incorrectly completed proposal submission may be deemed non-compliant, and as a result you may be unable to proceed further in the procurement process.
      3. IUCN will query any obvious clerical errors in your proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.
   2. In order to participate in this procurement, you must meet the following conditions:

• Free of conflicts of interest
• Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)
• In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes
• Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection
• Not bankrupt or being wound up
• Never been guilty of an offence concerning your professional conduct
• Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.
  1. You must complete and sign the Declaration of Undertaking (see Attachment 2)
  2. If you are participating in this procurement as a member of a joint venture, or are using sub-contractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your proposal which parts of the goods/services are provided by each partner or sub-contractor.
  3. Each bidder shall submit only one proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the proposals with the bidder’s participation to be disqualified.
  4. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:
• It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
• Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.
• Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.

8. Confidentiality and data protection

IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your proposal in its entirety for 10 years after the end of the resulting contract and make this available to internal and external auditors and donors as and when requested.

In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your proposal. Where you include personal data of your employees (e.g. CVs) in your proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your proposal.

9. Complaints procedure

If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact procurement@iucn.org. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).

10. Contract

The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.

11. About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

www.iucn.org

https://twitter.com/IUCN/

12. FREQUENTLY ASKED QUESTIONS

Question: Are you okay with me sharing your request with my trusted partners before matching you with agencies and consultants?

Feedback: Please note that the available positions are intended for individual consultants to support the ReSea project in Kilifi and the Great Blue Wall initiative, so we recommend that interested parties review the criteria and apply individually for a more streamlined selection process. If you have any further questions or need additional information, feel free to reach out*.*

Question: Interested in submitting a proposal for this call, kindly could you send attachments 2 and 3 as stated in the call. I only have pages 1 to 11 which only includes attachment 1.

Feedback: Once the individual gets to Tenders page https://iucn.org/procurement/currently-running-tenders they can access the attachments which are at the top of the page

13. ATTACHMENTS

Attachment 1 Specification of Requirements / Terms of Reference

Attachment 2 Declaration of Undertaking (select 2a for companies or 2b for self-employed as applicable to you)

Attachment 3 Contract Template

Terms of Reference for IUCN Consultancy

Title: Recruitment of Community Women and Youth Influencers in the Tanga Pemba Seascape

The objective of the Consultancy

Recruit and empower women and youth to serve as local and digital influencers, fostering awareness of Nature-based Solutions (NbS) and conservation initiatives in the Tanga Pemba Seascape.

Background

Project Reference: P04216

Donor reference: Donor project reference (not donor reporting code!), where applicable

About IUCN

IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.

Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.

IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.

Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.

www.iucn.org

https://twitter.com/IUCN/

About the Project

The Regenerative Seascapes for People, Nature, and Climate (ReSea) programme, implemented by Mission Inclusion (Mi), IUCN and PDDSA in Comoros. The aim of the project is to enhance the physical and socioeconomic resilience of people living in coastal communities to the adverse impacts of climate change. It contributes to the African-led Great Blue Wall (GBW) initiative by supporting the establishment of a network of sustainable, resilient, and inclusive in Tanga Pemba seascape. The GBW initiative’s key pillars aim to scale and enhance management effectiveness of protected and conserved coastal and marine areas (Blue Planet), restore degraded areas (Blue Nature) and promote a regenerative Blue Economy (Blue People)

Under the Blue Nature pillar, the ReSea Program seek to enhance the adoption of gender-responsive NbS for effective management and sustainable use of coastal and marine resources in the WIO region (Intermediate outcome 1200), using the 8 criteria of the IUCN Global Standard for Nature-based Solutions: 1) societal challenges; 2) design at scale; 3) biodiversity net gain; 4) economic feasibility; 5) inclusive governance; 6) balance trade-offs; 7) adaptive management; 8) mainstreaming & sustainability.

Gender-responsive NbS will reduce coastal communities’ vulnerability to climate change by supporting the sustainable and inclusive management and restoration of ecosystems that themselves help communities, including women, adapt to climate change impacts (e.g. through storm protection, erosion control) whilst building the economic and social resilience of communities (e.g. by providing livelihoods for coastal communities). Close adherence to the IUCN Global Standard for NbS will mitigate the risk of NbS being maladapted, as NbS will be selected based on a combination of scientific knowledge and indigenous local knowledge, with extensive participatory stakeholder consultation and environmental, economic and social analyses to ensure the right solution for the right context at the right time.

Description of the Assignment

Role of Community and Digital Women and youth Influencers in the Tanga Pemba Seascape

Selected women influencers will contribute to key project goals by:

1. Advocacy and Awareness: Promoting NbS initiatives and increasing community awareness around marine conservation and sustainable practices.
2. Educational Outreach: Engaging the community, especially women and youth, on NbS practices such as mangrove restoration, coral reef protection, and sustainable fishing.
3. Preservation of Indigenous Knowledge: Incorporating traditional ecological knowledge to align NbS initiatives with local cultural practices.
4. Resilience Building: Utilizing traditional knowledge to help coastal communities adapt to climate impacts and natural disasters.
5. Project Implementation: Engaging directly in ReSea projects, leveraging their influence and expertise in community organization.
6. Policy Advocacy: Supporting and advocating for policies that enhance sustainable development at local and national levels.
7. Income Diversification: Encouraging sustainable livelihoods within the blue economy, including eco-tourism and resource-based crafts.
8. Women’s Empowerment: Strengthening women’s roles in environmental decision-making and economic resilience.
9. Documenting Success Stories: Sharing stories that showcase how NbS practices benefit communities, thus inspiring local participation.
10. Skill Development: Building skills in conservation management, community engagement, and leadership.
11. Networking and Collaboration: Creating networks with NGOs, government bodies, and academic institutions to strengthen NbS efforts.
12. Risk Management: Identifying risks (e.g., misinformation) and developing effective mitigation strategies.
13. Content Creation: Producing engaging content that resonates with and inspires the community to participate in NbS initiatives.

Duration of the Assignment

January 25, 2025, to November 30, 2025 with consultations and feedback up to February 2026

Deliverables and Activities

The consultant will provide the following deliverables and carry out the following activities:

Deliverable/Activity – Deadline and Description

Great Blue wall and digital women influencers

Deliverable 1 – 10 months from November 2024

2,000 individuals reached through advocacy campaigns and awareness events in the respective ward

Deliverable 2 – 10 months from November 2024

Conduct educational Outreach and Mentorships to 10 community groups in Tanga Pemba seascape

Deliverable 3 – 10 months from November 2024

Facilitate 10% increase on economic impact and revenue generation of 5 Nature-based solutions

Deliverable 5 – 10 months from November 2024

Value chains to support 6 job creation through blue economy initiatives

Deliverable 6 – 10 months from November 2024

Influence at least 10 women blue voices

Deliverable 7 – Every quarter from November 2024

Develop 6 quarterly reports based on data collection surveys or monitoring sessions

Deliverable 8 – 10 months from November 2024

Conduct at least 100 individual data collection per ward for monitoring and follow ups

Deliverable 9 -10 months from November 2024

Create at least 4 internal exchange visit and networking forums within the ward

Public figures – 10 months from November 2024

10 success stories and case studies documented and published

15 media features or publications about success stories – 10 months from November 2024

Support Schedule

The following milestones highlight IUCN’s support for Community and Digital Women Influencers in the Tanga Pemba Seascape:

Deliverable

Quarterly deliverables

• Reach 500 individuals with advocacy campaigns
• Conduct educational outreach and mentorship with 2 community groups
• Complete 1 community consultation meeting
• Report a 10% increase in revenue for two NbS-related value chains
• Generate one job in blue economy initiatives
• Engage two women as blue voices
• Submit one quarterly report, including data collection and analysis
• Hold one networking forum within Tanga Pemba
• Document and publish 2 success stories and secure media coverage for 3 stories

Milestone support

Influencers will be equipped with tools such as cameras, technical guidance, and communication training to maximize the impact of NbS awareness efforts

Required Skills for Influencers in Tanga Pemba Seascape

Community Women and youth Influencers

1. Environmental Knowledge: Strong foundation or interest in conservation and sustainable practices.
2. Community Engagement: Demonstrated ability to engage and inspire local communities.
3. Local Relevance: Deep ties within Tanga Pemba, understanding of local environmental issues.
4. Authenticity and Credibility: Proven reputation and influence in the community with a passion for environmental causes.
5. Advocacy for Women: Commitment to promoting women’s roles in environmental conservation.
6. Effective Communication: Skilled in conveying environmental topics to a broad audience.
7. Necessary Tools: Access to a smartphone (computer also recommended).

Digital Women Influencers

1. Environmental Expertise: Knowledge of conservation issues, ideally with past experience in related projects.
2. Content Creation: Proficiency in creating engaging multimedia content.
3. Audience Engagement: Established online presence with a responsive audience.
4. Storytelling: Ability to craft relatable stories that connect with local audiences.
5. Professionalism and Alignment: Strong alignment with project goals and commitment to long-term impact.
6. Risk Management: Proficient in identifying and managing risks, such as misinformation.
7. Technical Equipment: Smartphone and, if possible, access to a computer.

Supervision and Coordination

The Community and Digital Women Influencers in Tanga Pemba will report to and work under the supervision of Pillar 2 Leads.

How to apply

Step 1: Acquire Tender Documents
Obtain the relevant tender documents.

Step 2: Review Requirements
Thoroughly read the tender specifications, terms, and conditions.

Step 3: Prepare Proposal
Prepare your proposal as guided, ensuring all the required information is included.

Step 4: Submission
Submit your completed proposal by 15th, February, 2025 via the email address jolly.chemutai@iucn.org