Regional Officer, Aeronautical Information Management

Org. Setting and Reporting

The NACC Regional Office is primarily responsible for maintaining continuous liaison with 22 States and 19 Territories to which it is accredited and, as appropriate, with international organizations, stakeholder groups, regional and sub-regional civil aviation bodies, service providers, and UN Agencies and Programmes. The Regional Office ensures interregional coordination and promotes the timely and harmonized implementation of ICAO Strategic Objectives, policies and decisions, Standards and Recommended Practices (SARPs), Procedures for Air Navigation Services (PANS), Regional Supplementary Procedures (SUPPS, Doc 7030), and the CAR/SAM and NAM Regional Aviation Safety and Air Navigation Plans. The Regional Office also provides technical guidance and assists States in their implementation activities. The office operates in English and Spanish, and all staff are required to be fluent in both languages. The incumbent reports to the Regional Director through the Deputy Regional Director, with whom the incumbent consults on complex technical issues. She/He also coordinates with other regional officers and the technical officers at the Air Navigation Bureau (ANB) at ICAO Headquarters (HQ) in order to promote the implementation of ICAO SARPs, PANS and regional ANPs and SUPPS with special emphasis on Aeronautical Information Management (AIM), and performs other duties as required. She/He may support the development and implementation of technical cooperation programmes as required.

Responsibilities

Function 1 (incl. Expected results) Collaborates closely with ICAO Headquarters for all air navigation matters, and particularly with respect to the implementation of a performance-based approach to air navigation services planning, in order to promote the implementation of the AIM and ATM ICAO provisions and prioritized elements of the Global Air Navigation Plan (GANP), including the Aviation System Block Upgrades (ASBUs), the CAR/SAM and NAM ANPs, SUPPS, and related plans and policies, achieving results such as: • Coordinate Regional programmes with ANB and within the Regional Office to ensure the implementation of ICAO Strategic Objectives. • Follow up on responses to State Letters and surveys originating from the Regional Office and HQ in order to close the communication loop and encourage the implementation of the recommended actions. • Support the efficient functioning of the CAR/SAM Air Navigation Planning and Implementation Regional Group (GREPECAS) and its contributory bodies, and the NACC/WG and its task forces. • Ensure coordinated processes between AIM and other air navigation fields within the Secretariat so as to minimize duplication, enable seamlessness in planning and ensure efficiency. • Process and coordinate proposals for amendments to the CAR/SAM and NAM ANPs and SUPPS. • Follow up on specific AIM recommendations and priority elements that are deficient and/or unimplemented. • Maintain the NACC RO electronic data records of AIM data and information. • Monitor the developments of global ICAO provisions and guidance material concerning AIM and ATM and develop regional initiatives to support implementation. Function 2 (incl. Expected results) Serves as ICAO Aeronautical Information Management (AIM) focal point, achieving results such as: • Assist States in the development of aeronautical information and data safety-related activities are consistent with System-Wide Information Management (SWIM, Doc 10039) concept principles. • Coordinate on a regular basis with relevant sections in ANB on aeronautical information and data safety issues. • Assist States to manage the updates of Annex 4 and the associated guidance material and provide technical expertise in Aeronautical Charts (Doc 8697). • Support on the currency of Annex 15, PANS-AIM (Doc 10066), and PANS-ABC (Doc 8400) and its associated documentation – AIS Manual (Doc 8126), AIM Training Development Manual (Doc 9991), WGS-84 Manual (Doc 9674), providing strategic and technical expertise in the area of AIM including NOTAM. • Assist States in the implementation of the AIM Quality Management System (QMS) Manual (Doc 9839). • Provide guidance and advise for States for the implementation of ICAO publications, such as technical manuals and circulars related to AIM and create presentations for management decisions. • Prepare comprehensive responses to all external questions relating to AIM and the transition from AIS to AIM. • Support the implementation and provision of high-quality aeronautical data and information; consistent interpretation and timely exchange of aeronautical data and information; and automatic management, processing, verification, usage and exchange of aeronautical data and information. • Support the implementation of backup mechanisms to ensure the continuous exchange of data necessary for decision making in ATM operations. Function 3 (incl. Expected results) Acts as Secretary to meetings in fields of assigned responsibility and assists, as required, at other meetings, achieving results such as: • Prepare, conduct, participate in and/or serve as Secretary/technical adviser at ICAO NAM/CAR Regional Implementation Groups meetings, seminars, workshops and technical events on AIM and related matters and assist as required at other meetings. • Initiate and carry out coordinated amendment of regional planning documents within the Secretariat team and in meetings of relevant technical groups so as to ensure validity and effectiveness of the documentation. • Organize, facilitate, and support seminars and/or workshops aimed at developing capacity or addressing specific challenges. • Facilitate inter-State and inter-regional cooperation and coordination so as to create and/or improve harmonious working relationships and harmonization of plans and implemented procedures. • Prepare clear, accurate, and timely meeting and mission reports. Function 4 (incl. Expected results) Implements the ICAO Regional Office Work Programme in the technical/operational field as directed, including preparation of analyses on technical/operational aspects of civil aviation, and preparation of working papers, reports, briefs, and correspondence, achieving results such as: • Conduct missions to States to assess the status of implementation of SARPs, PANS, ANP and regional requirements and expectations in the AIM, and ATM fields and provide recommendations and other assistance as necessary for the development and implementation of corrective action plans. • Develop proposals for projects/ programmes related to AIM in coordination with ICAO HQ and States concerned. • Support UAS-RPAS activities related to AIM and ATM aspects. • Act as a programme manager, monitoring and following up on the conclusions and recommendations of ICAO regional meetings as well as the development of AIM / ATM -related regional projects under her/his responsibility. • Support States in the management and exchange of Air Navigation Systems data among them and with airspace users. • Support regional automation through AIM/MET and NOTAM data exchange. • Support the implementation of data management for UTM airspace. Function 5 (incl. Expected results) Provides support to the ICAO Capacity Development initiatives, achieving results such as: • Prepare project proposals to seek external financial and/or in-kind support from partner organizations. • Work with the Capacity Development and Implementation Bureau (CDI) in assessing States’ needs to comply with AIM requirements and recommend actions to address challenges and remedy outstanding deficiencies as required. • Help determine the type and scope of capacity development and implementation activities to assist States in effectively implementing of AIM requirements and procedures in the ICAO SARPS, PANS, SUPPS, and ANP. • Develop and implement action plans in collaboration with States and external partners to improve the application of ICAO requirements, plans, SARPS, etc. by States, Territories, and Regional Organizations. Function 6 (incl. Expected results) Performs other related duties as assigned.

Competencies

Professionalism: Demonstrates tact and respect when interacting with counterparts at all levels. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently. Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors’ language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed. Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within the prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education

Essential A first-level university degree in computer science, engineering, or in a related field is required. Desirable • Coursework in Aeronautical Information Services or Aeronautical Information Management. Coursework in State Safety Programs or Safety Management Systems. • Qualification as an auditor in an aviation-related auditing program.

Job – Specific Qualification

Not available.

Work Experience

• A minimum of (9) years in aeronautical information services management and NOTAM, or as a qualified air traffic controller (minimum area control rating) with significant experience in or knowledge and wide experience on AIM matters is required. • Experience with ICAO AIM standards, policies, and procedures is required. • Experience addressing civil aviation issues and working with international organizations and stakeholder bodies involved in aviation is required. • Hands-on experience with personal computers and contemporary software is required. • Experience interacting with high-level government officials in an aviation-related field is required. • Experience leading or participating in international civil aviation meetings related to AIM and/or ATM is required. • Experience in NOTAM data management, aeronautical data management, meteorological messaging management, aeronautical systems integration, data integration, ATS data management, etc. is desirable. • Experience with AIM-related research, development, trials, and demonstrations in progress in ICAO Regions and experience in conducting aviation AIM and/or ATM-related training courses, seminars, workshops, etc. is desirable. • Experience working in a multi-national and multi-cultural environment is desirable. • Experience in Project Management and experience in an auditing program in an aviation-related field is desirable.

Languages

Essential Fluent reading, writing and speaking abilities in English and Spanish. Desirable A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian). Working knowledge of any other official language spoken in a state in the NAM/CAR Regions.

Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories. It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate). ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations). ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions. ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC). The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered. Remuneration: Level P-4 Rate Net Base Salary per annum + Post Adjustment (net) per annum(*) USD $77,326 + USD $33,869 (*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis. Candidates will not be considered for employment with ICAO if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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