Reports Officer, NO-1, Temporary Appointment, 6 months, Caracas, Venezuela

UNICEF works in over 190 countries and territories to save children’s lives, defend their rights, and help them fulfill their potential, from early childhood through adolescence.

At UNICEF, we are committed, passionate, and proud of what we do for as long as we are needed. Promoting the rights of every child is not just a job – it is a calling.

UNICEF is a place where careers are built: we offer our staff diverse opportunities for professional and personal development that will help them reinforce a sense of purpose while serving children and communities across the world. We welcome everyone who wants to belong and grow in a diverse and passionate culture, coupled with an attractive compensation and benefits package.

Visit our website to learn more about what we do at UNICEF.

For every child, a champion. 

UNICEF Venezuela operates in a highly dynamic humanitarian context requiring strong evidence-based reporting to sustain partnerships and mobilize resources for children. Under the direct supervision of the PM&E Specialist, the Reports Officer will contribute to the planning, coordination and quality assurance of all internal and external reporting and documentation. This includes SitReps, donor reports and presentations, and other strategic communication pieces.

The incumbent ensures timely and high-quality donor reports as per the office’s Donor Reporting SOPs, coordinates the production of key internal reports, and supports analytical inputs to the Results Assessment Module (RAM). The post also plays an essential role in strengthening the capacity of programme colleagues in results-based reporting and analytical writing.

How can you make a difference? 

1. Ensure quality and timely donor reporting in line with initial proposal and internal SOPs

• Maintain and monitor the donor reporting schedule, share a weekly status and provide timely reminders and tailored workflows to ensure that all donor reports are sent on time.
• Ensure appropriate tools and work processes are in place in the office for effective donor reporting management.
• Coordinate with programme and operations sections to ensure timely preparation, consolidation, editing and quality control of all donor narrative and financial reports. This includes gathering of information, consolidation, editing, layout and branding of all required reports on contributions/grants (development/emergency) available for UNICEF Venezuela.
• Ensure that reports comply with donor requirements and UNICEF standards, namely UNICEF Stylebook and the country office’s Donor Documents SOPs.
• Ensure accuracy and use of up-to-date data.
• Ensure that reports are drafted using UNICEF’s Rights and Results Based Management approach.
• Review and finalize donor reports and related materials in English and Spanish.
• Ensure systematic archiving of donor-related documents in Sharepoint (i.e. donor proposals, previous reports, templates, guidance, etc.)
• Propose tools and corrective actions on operational procedures to ensure that effective work processes on donor reporting management, as well as a record management system for donor reports / proposals are in place. Integrate lessons learned and good practices into reporting products.

2. Quality assurance of programmatic reports and communication materials

• Support the coordination and compile, review, and edit high quality mandatory UNICEF programmatic reports, including the Humanitarian Action for Children (HAC), SitRep, Country Office Annual Report, programme briefings, Reviews Summary, etc.
• Ensure compliance with UNICEF reporting standards.
• Support editing of strategic documents such as the SitAn and CPD inputs, if/when necessary.
• Manage quality assurance by editing and reviewing the office’s annual reports and other programmatic and communication documents/materials for resource mobilization.
• Ensure accuracy and use of up-to-date data.

3. Innovation, knowledge management and capacity building

• Identify training needs in results-based reporting and analytical writing.
• Build internal capacities at central and field offices level on quality donor reporting.
• Provide on-site support or training to programme colleagues on these topics and provide feedback on the quality of donor reports or other materials.
• Identify or design various capacity development activities (individual, group, or existing online training, etc) based on the capacity needs of the CO to ensure that most up-to-date information and guideline are provided, and the team’s reporting capacity is enhanced.
• Participate in global and regional communities of practice.
• Strengthen linkages between reporting and RBM systems.

To qualify as an advocate for every child you will have…

Minimum requirements:

• Education: Advanced university degree in International Development, Social Sciences, Public Policy, Communications, Programme/Project Management, or related field. *A first University Degree in a relevant field combined with 2 additional years of professional experience may be accepted in lieu of an Advanced University Degree.
• Work Experience:

  • Minimum one year of experience in programme reporting, donor relations, resource mobilization, programme management, communication, or M&E.

  • Experience in donor reporting is an asset.

  • Experience in humanitarian settings desirable.

• Language Requirements: Fluency in Spanish and intermediate level of English is required, profiency is desirable. Knowledge of another official UN language (Arabic, Chinese, French, Russian) or a local language is an asset.

For every Child, you demonstrate…

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability and Sustainability (CRITAS) underpin everything we do and how we do it. Get acquainted with Our Values Charter: UNICEF Values

The UNICEF competencies required for this post are…

(1) Builds and maintains partnerships

(2) Demonstrates self-awareness and ethical awareness

(3) Drive to achieve results for impact

(4) Innovates and embraces change

(5) Manages ambiguity and complexity

(6) Thinks and acts strategically

(7) Works collaboratively with others 

Familiarize yourself with our competency framework and its different levels.

UNICEF promotes and advocates for the protection of the rights of every child, everywhere, in everything it does and is mandated to support the realization of the rights of every child, including those most disadvantaged, and our global workforce must reflect the diversity of those children. The UNICEF family is committed to include everyone, irrespective of their race/ethnicity, disability, gender identity, sexual orientation, religion, nationality, socio-economic background, minority, or any other status.

UNICEF encourages applications from all qualified candidates, regardless of gender, nationality, religious or ethnic backgrounds, and from people with disabilities, including neurodivergence. We offer a wide range of benefits to our staff, including paid parental leave, breastfeeding breaks and reasonable accommodation for persons with disabilities. UNICEF provides reasonable accommodation throughout the recruitment process. If you require any accommodation, please submit your request through the accessibility email button on the UNICEF Careers webpage Accessibility jobs-near-me.org UNICEF. Should you be shortlisted, please get in touch with the recruiter directly to share further details, enabling us to make the necessary arrangements in advance.

UNICEF does not hire candidates who are married to children (persons under 18). UNICEF has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UNICEF, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities. UNICEF is committed to promote the protection and safeguarding of all children. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check, and selected candidates with disabilities may be requested to submit supporting documentation in relation to their disability confidentially.

UNICEF appointments are subject to medical clearance.  Issuance of a visa by the host country of the duty station is required for IP positions and will be facilitated by UNICEF. Appointments may also be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid). Should you be selected for a position with UNICEF, you either must be inoculated as required or receive a medical exemption from the relevant department of the UN. Otherwise, the selection will be canceled.

Remarks:

As per Article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity.

Government employees who are considered for employment with UNICEF are normally required to resign from their government positions before taking up an assignment with UNICEF. UNICEF reserves the right to withdraw an offer of appointment, without compensation, if a visa or medical clearance is not obtained, or necessary inoculation requirements are not met, within a reasonable period for any reason. 

UNICEF does not charge a processing fee at any stage of its recruitment, selection, and hiring processes (i.e., application stage, interview stage, validation stage, or appointment and training). UNICEF will not ask for applicants’ bank account information.

UNICEF staff members holding fixed-term, continuing, or permanent appointments who are considered to be on abolished post status may apply for this temporary position and, if selected with a start date before 31 December 2025, may take it up as a temporary assignment, in line with UNICEF guidance on separation due to the abolition of posts or staff reduction. They will retain their fixed-term entitlements but will not hold a lien to their abolished post. For other scenarios where a Temporary Assignment may be possible, please refer to Additional guidance on IP to IP temporary assignments after completion of the full TOD.pdf (accessible to UNICEF personnel only).

The conditions of a temporary assignment, including relocation entitlements, will depend on the status of the staff member’s original appointment and may be limited in accordance with applicable UNICEF policies, procedures, and practices in force.

All selected candidates will undergo rigorous reference and background checks and will be expected to adhere to these standards and principles. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check. UNICEF only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/

The following position is only applicable for national personnel. All UNICEF positions are advertised, and only shortlisted candidates will be contacted and advance to the next stage of the selection process. An internal candidate performing at the level of the post in the relevant functional area, or an internal/external candidate in the corresponding Talent Group, may be selected, if suitable for the post, without assessment of other candidates.

Additional information about working for UNICEF can be found here.