Research Grants Coordinator

position Description:

Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).
As a Research Grants Coordinator, you will develop grant applications, grant budget preparation and financial monitoring/reporting, and subcontract preparation and monitoring while maintaining federal and state compliance laws. Areas of oversight will include research involving human subjects, laboratory animals, environmental safety issues, and other non-financial compliance requirements related to sponsored research and grants management.

Responsibilities

• Work closely with Division Administrator, the Grants and Contracts office, and Principal Investigators, as well as related matrix department relationships to ensure accountability compliance, and accuracy in grant budgets, grant submissions in eBridge, and perform other related duties.
• Serve as a liaison between faculty, MCW departments, centers and external collaborative constituents regarding the processing of research grants and assist with resolution of pre and post award issues.
• Organize/coordinate research activities and communications.
• Lead in the administrative organization, development of timeline, analysis of required forms and responses of Request for Approval (RFA) and/or proposal call for routine and complex grant mechanisms.
• Verify grant is in compliance with grant source requirements. Provide assistance and tracking of grant and contract mechanisms, including funding announcement, internal management of proposals, internal review and awarding functions.
• Oversee the collection, analysis, and dissemination of research data and grant proposal development. Develop, implement and maintain comprehensive databases and files related to the grant submissions.
• Maintain program timeline including tracking deadlines for grant components such as submission deadlines, funding cycles, timelines for annual reports, etc.
• Identify problems or obstacles in the system/procedures related to administration of the funding proposals/funded proposals and communicate to the appropriate faculty/staff.
• Coordinate meetings and grant tracking information for large programmatic or multiple PI grant projects.

Knowledge – Skills – Abilities
Knowledge of biology, chemistry, mathematics, documentation, and records management.
Data utilization, complex problem solving, critical thinking, resource management, and writing skills.

Preferred Schedule:



Hybrid – M-F 8:00-4:30pm

Position Requirements:

Minimum Qualifications:
Appropriate experience may be substituted for education on an equivalent basis.

Minimum Education: Bachelor’s
Minimum experience: 3 years

Preferred Qualifications:

Preferred education: Master’s Degree
Preferred experience: 5 years

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• 403B Retirement Package
• Competitive Vacation, Sick Time, and Paid Holidays
• Tuition Reimbursement
• Paid Parental Leave

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

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MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual’s race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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