Responsible Business and Pro Bono Project Coordinator

About Herbert Smith Freehills

As one of the world’s leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

The Opportunity

Key internal relationships:

• Responsible Business & Pro Bono teams
• All Leading for Impact stakeholders, and Business Development teams.
• Relevant internal and external stakeholders including clients.
• Charity and pro bono partners, community partners and external organisations.

Key responsibilities: 

This new project-focused role is responsible for supporting across a number of key programmes of work within the Responsible Business & Pro Bono teams. It will take ownership and delivery of specific projects, supporting across the teams, and will be expected to move across projects and take on new projects as the teams’ workload requires. 

This role is also expected to support by developing and delivering against project plans, working with key stakeholders, in particular the Director of Responsible Business, Pro Bono Counsel and Pro Bono Team, the Social Impact Client Comms Manager, Business Development teams and the Responsible Business Manager and Advisor in the UK.

Social Impact Client Communications Project Management (SICC) 

• Working across the Leading for Impact teams to support the SICC manager with all client related requests, collating information from key stakeholders, inputting them into appropriate formats and ensuring they are answered in a timely manner.
• Support the SICC manager with all internal and client communications as needed, including supporting with award trackers and entries, calendar preparing presentations and supporting pitches.
• Support with the annual Responsible Business Report, project managing and collating content from global stakeholders.
• Overseeing and ensuring tracking, databases, content libraries, and templates are fully maintained and updated.
• Working closely with the Leading for Impact and Business Development teams as required.

Responsible Business & Social Impact Project Management of programmes in the UK 

• Full responsibility for end-to-end project management of the logistics for the summer Networked and PRIME initiatives, including all administrative elements to make the events happen, working closely with the Responsible Business Advisor.
• Full responsibility for the reading partners programme and other volunteer programmes end-to-end, including all related administration.
• Oversight and support for new volunteer programmes rolled out over the year.
• Support the Responsible Business Director with the preparation of the annual modern slavery statement, keeping a project plan, version control, and ensuring timely delivery. April-October.
• Support the Responsible Business Director and the internal programme manager with the Earthshot prize nominations process September-December.

Pro Bono Project Responsibilities 

• Responsibility for overseeing project management and coordination of Access to Justice programmes including overseeing volunteer/staff involvement and liaising with charity partners.
• Full responsibility for end-to-end project management, organisation and oversight of the annual London Legal Walk.
• Ad-hoc projects will be added to the role from time-to-time.

Administration and Logistics 

• Responsibility for oversight of the budget, managing invoices, expenses, ensuring prompt payment, and keeping trackers updated.
• Maintaining databases, maintaining mailboxes, managing room bookings and supporting events, including team meetings, and helping prepare agendas and pre-reads.
• Managing logistics for other administrative activity within the programme including oversight of the Payroll Giving initiative, and administration on the Whitechapel Project.

Qualifications, Skills and Experience: 

• Demonstrable and relevant project management skills, ideally with relevant qualifications.
• Strong and demonstrable experience with preparing project plans and timetables, and holding stakeholders, including senior leaders, to account.
• Excellent communication and stakeholder management skills. Ability and confidence to manage across different levels in a business, internally and externally.
• Genuine and demonstrable passion for Responsible Business work.
• Outstanding organisational skills, excellent technical proficiency with Word, Excel, PPT and relevant project management software.
• Problem solver, delivery mindset and attention to detail.
• Flexibility, agility, and willingness to grow the role.

Team

Human Resources

Working Pattern

Full time

Location

London

Contract type

Permanent Contract

Diversity & Inclusion

At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

Read Full Description