RFP Specialist/Conference Coordinator

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<div class="isg-job-description“>RFP Specialist Job Description  
Prime Time Healthcare is seeking a dynamic and innovative RFP Specialist to create tailored proposals in support of our Client Business Development endeavors. This role, supporting multiple office locations, demands exceptional project management, communication, and problem-solving abilities with meticulous attention to detail. We seek an individual proficient in crafting compelling deliverables with superior writing, editing, and graphic skills.
Responsibilities  

• Conduct research to identify potential clients or customers for the organization.
• Maintain database of past and current bids with accurate and up to day information.
• Draft, refine, and finalize RFP responses to solicitations from clients and customers.
• Edit last minute changes before submittal.
• Collaborate with various departments internally to pinpoint appropriate subject matter experts and coordinate their contributions to the RFP response.
• Conduct comprehensive reviews and analysis of client RFPs and documentation to ascertain their requirements and scope of work.
• Act as the primary point of contact for any inquiries or clarification requests related to the RFP from the client or customer.
• Ensure the completeness, accuracy, and adherence to formatting and submission requirements of the client for each RFP submission from start to finish.
• Meet deadlines for RFP submissions and ensure compliance with all requirements and milestones.
• Develop and maintain a repository of standard proposal responses for future use.
• Coordinate the delivery of completed proposals to relevant parties.
• Attend pre-bid meetings, site visits, demonstrations, and other client engagements as necessary.
• Participate in post-bid analysis and assessments to identify areas for improvement in the proposal process.
• Other duties include, conference coordinator- Research conference opportunities, book conferences, and coordinate with the marketing team for swag and booth detatils.

Skills 

• Proficient in professional writing
• Excellent time management
• Strong organizational skills
• Effective communication skills
• Professional personal presentation
• Keen attention to detail
• Reliability
• Creativity
• Self-motivated
• Exceptional customer service

Qualifications  

• High school diploma or GED required  
• Bachelor’s degree in Marketing, Communications, English, or similar field preferred

• Demonstrated proficiency in verbal and written communication
• Prior experience in the healthcare staffing industry or sales preferred

 
Benefits 

• Award-winning culture-Voted #1 Best Place to Work in Omaha!
• Concierge Service  
• Outside Vendors for convenience (car detailing, massage, chiropractor) 
• Paid volunteer hours  
• Health, dental, vision insurance 
• Paid maternity/paternity leave  
• 8 paid holidays (including your birthday)  
• PTO + Flex Time  
• Company events/Quarterly outings