Risk, Administrative Assistant

Job Description:

Dow Jones is a global provider of news and business information, delivering content to consumers and organizations around the world across multiple formats, including print, digital, mobile and live events. Dow Jones has produced unrivaled quality content for more than 130 years and today has one of the world’s largest news-gathering operations globally. It is home to leading publications and products including the flagship Wall Street Journal, America’s largest newspaper by paid circulation; Barron’s, MarketWatch, Mansion Global, Financial News, Investor’s Business Daily, Factiva, Dow Jones Risk & Compliance, Dow Jones Newswires, OPIS and Chemical Market Analytics. Dow Jones is a division of News Corp (Nasdaq: NWS, NWSA; ASX: NWS, NWSLV).

The Risk SLT Team Assistant will provide administrative support to the SVP Risk Sales, SVP Risk & Compliance, and the SVP & GM of Geopolitical Risk. Reporting to the EA of the Risk EVP & GM, the role has a strong focus on diary coordination – arranging meetings, booking meeting rooms, managing diary conflicts, plus expense management (Concur), travel coordination/itinerary planning.

Main Responsibilities:

Diary & meeting Coordination

• Assist Risk SLT SVPs above with scheduling and managing their complex diaries
• Ensure meeting rooms are booked in all offices, and refreshments ordered, if required
• Constantly monitor calendars and action any clashes, highlight priority meetings
• Add reminders and prompts as necessary
• Prompt for agendas and pre read information
• Be comfortable working and scheduling across timezones with multiple attendees
• Action requests as soon as possible

Expenses

• Manage expense processing via Concur, ensuring accuracy, and timely submission
• Ensure receipts are submitted with all expenses

Travel & Logistics Coordination

• Arrange travel for the above, including flights, accommodation, visas
• Manage restaurant bookings and hospitality arrangements
• Anticipate logistical needs (eg allow for travel time between meetings/potential airport delays) and proactively resolve issues related to travel
• Be available for urgent travel needs

General Administrative Support

• Order business cards as needed
• Keep Risk communication Distribution Lists accurate and up to date
• Provide holiday cover for the EA, avoiding time off clashes
• Meet with Risk SLT individuals above once per week to connect on diary priorities
• Any other administrative needs, as required
• Assist with All Hands internal events

You will:

• Be based in the London Bridge office, working on-site at least three days/week, coordinated with the EA’s days in the office
• Use confidentiality and discretion
• Work quickly and swiftly, respond to requests immediately
• Available at all times for emergency travel changes

You will have:

• Experience using different functions within Google Suite and Google drive.
• Experience with Concur
• 3-5 years experience in the administrative assistant field, supporting C-suite executives with diary management and travel
• Ability to manage multiple diaries and timezones
• Positive, problem solving attitude.
• Team-oriented

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical, Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status or any other protected characteristic under applicable law.

Reasonable Accommodation

We are committed to providing reasonable accommodation for qualified individuals with disabilities in our job application and/or interview process. If you need assistance or accommodation in completing your application or participating in an interview due to a disability, email us at talentresourceteam@dowjones.com. Please put “Reasonable Accommodation” in the subject line and provide a brief description of the type of assistance you need. This inbox will not be monitored for application status updates.

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Business Area:

Dow Jones – Risk

Job Category:

Administration, Facilities & Secretarial

Union Status:

Union role

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