Sales & Site Administrator

EnerSys is the global leader in stored energy solutions for industrial applications. We have over thirty manufacturing and assembly plants worldwide servicing over 10,000 customers in more than 100 countries. Worldwide headquarters are located in Reading, PA, USA with regional headquarters in Europe and Asia. EnerSys complement our extensive lines of Motive Power, Energy Systems and Specialty Power, including Space, Defence and Aviation, with a full range of integrated services and systems. With sales and service locations throughout the world, and over 100 years of battery experience, EnerSys is the power/full solution for stored DC power products. We continue to grow in our industry by ensuring all employees possess our core values: customer focused, team player, engaged, ethical, strong communication skills, and works safely.

This position will be based in our EnerSys Advanced Systems (EAS) Space line of business, which will be part of a team delivering international space missions for satellites, launchers, and interplanetary vehicles. The company works with both national and international space agencies like NASA and European Space Agency as well as working across the commercial marketplace supporting missions that include Earth observation, internet of things (IoT) satellite constellations and global positioning and navigation systems. This is a role that can truly be said to impact people across the globe.

Job Purpose

Enthusiastic person with an attention to detail supporting both sales/bid and business office administrative functions assisting the delivery of space, mission critical hardware. The role will include a number of administrative tasks including the management of diaries, meeting and event arrangements and bookings, minute taking, arranging travel bookings, filing and reporting.

Essential Duties and Responsibilities

• Coordinating sales event bookings and travel
• Managing & coordination of the site technical apprentices as they progress through their training
• Supporting administrative tasks of bid activities and data entry
• Scheduling meetings and taking notes during company meetings
• Preparing and proofreading office documents, such as memos and reports, and distributing these as necessary
• Management of the site access booking system
• Greeting visitors at the reception area
• Preparing and reviewing reports
• Managing an office’s general correspondence, including phone calls, and emails
• Developing and maintaining an effective filing system
• Coordinating communication between various departments
• Scheduling appointments for senior management team
• Managing travel and accommodation bookings for staff members
• Performing inventory and ordering new office supplies
• Operating and maintaining office equipment like printers and replenishing office supplies as needed
• Managing meeting rooms, bookings, and supplies
• Supporting sales and bid processes through timely document control and filing
• Coordinating sales event bookings and travel
• Other activities as required

Qualifications

• Appropriate level school or equivalent qualifications
• Qualifications in business administration are good to have

Knowledge / Experience

• Previous experience of administrative roles
• Experience in working with Microsoft Office Applications such as Word, Excel, Outlook and Adobe

Skills / Competencies

• Ability to maintain confidentiality
• Excellent communication and interpersonal skills
• Organisational skills
• IT literate with good typing skills and confident using a range of programmes including email, word processors, presentations, and spreadsheets
• Time management skills and the ability to prioritise their workload effectively
• Customer service skills
• Problem-solving skills and the ability to come up with creative solutions to issues
• Able to work with a team, take direction from others and collaborate effectively
• Flexible and adaptable to meet demanding business needs

EnerSys provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. EEO/Minority/Female/Vets/Disabled

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